Fillable Printable Sample Request Letter Format
Fillable Printable Sample Request Letter Format
Sample Request Letter Format
COPY ALL RED AND BLACK TEXT, PASTE INTO A SEPARATE
DOCUMENT, AND THEN REPLACE ALL RED TEXT WITH THE
RELEVANT PERSONALISED INFORMATION.
NB. This letter is only a guideline. Please use your own discretion when writing
the version relevant to your circumstances and requirements.
An Invitation Letter is a document submitted to the Embassy from the inviting
company, organization, or private host (family/friends) in the country you are
planning to visit.
BUSINESS INVITATION (from a company overseas)
A Business Invitation Letter must be printed on the company's official letter-headed
paper and should contain details of the applicant's proposed dates of entry and exit,
their duration of stay and the type of business they will be conducting during their
stay. The letter must:
state full name, address and telephone number of the inviting company or
organisation.
be dated (the letter should be no more than one month old at the time of
application).
be signed by a person whose position in the inviting company is higher than
that of the applicant.
include a printed name as well as a signature.
To: name and address of embassy (This can be obtained by clicking on the embassy
websites link at the top of our website, and then selecting the relevant country.)
Date:
Dear Sirs,
This is to confirm that applicant’s name (date & place of birth, nationality &
passport number) has been invited to visit name of inviting company between date
and date.
Applicant’s name is visiting the company on a business trip, for the purpose of give
purpose, e.g. business meetings.
If you require more information about this trip, please contact reference name (two
needed for Indian visas) at name of inviting company on telephone number telephone
number of inviting company.
Optional: Applicant’s name will be required to visit the company regularly over the
next number months for the purpose of give purpose. We therefore ask if you can
issue him/her with a multiple entry visa for this period.
Your assistance in this matter would be highly appreciated.
Yours faithfully,
Signature
Name
Position
PERSONAL INVITATION (from family or friends overseas)
An Invitation Letter from a private host (family or friends) must contain details of the
applicant's proposed dates of entry and exit, the duration of their stay and the address
at which they will be residing during their visit.
To: name and address of embassy (This can be obtained by clicking on the embassy
websites link at the top of our website, and then selecting the relevant country.)
Date:
Dear Sirs,
This is to confirm that applicant’s name (date & place of birth, nationality &
passport number) has been invited to visit name and address of the inviting
party/host between date and date.
Applicant’s name is visiting for personal/tourist purposes and will be at staying at
address where applicant will stay for the duration of the trip.
If you require more information about this trip, please contact reference name (two
needed for Indian visas) on telephone number - telephone number of inviting
party/host.
Your assistance in this matter would be highly appreciated.
Yours sincerely,
Signature
Name
