Fillable Printable Trust Fund ANNEX I Full Project Proposal
Fillable Printable Trust Fund ANNEX I Full Project Proposal
Trust Fund ANNEX I Full Project Proposal
1
ANNEX I
2011 Small Grants Facility
Project Proposal
The following template shall be used for the elaboration of the full project proposal.
Please complete ALL sections below. The full project proposal including the logical
framework, work plan and budget should not exceed 10 full pages (size A4). Please
consider the following before completing the project proposal:
Be clear about what you want to achieve and how you propose to do it
Write clearly and accurately
Ensure the budget relates to outputs listed
Don’t leave the submission until the last day
1. APPLICANT INFORMATION (max. 1 page)
Name of NGO and contact details
Date of establishment of NGO?
Is your NGO not-for-profit?
Project Director/Manager (name and
contact information)
Primary Contact Person (name, job
title and contact information)
Secondary Contact Person (name, job
title and contact information)
Total number of staff employed
(including full-time, part-time and
volunteers)
Total number of staff providing aid to
victims of human trafficking
(including full-time, part-time and
volunteers)
1.1. Prior experience in similar project development and implementation
(Please provide information about your organization’s experience with any similar
project(s))
1.2. Prior experience in working with international organizations and/or
government actors
(Please mention any project(s) which were funded or implemented with the support
of international organizations or a government actor)
2
1.3. Affiliations or cooperation with national or international networks and
organizations
(Please provide information about any formal or informal cooperation with other
stakeholders and/or networks your organization belongs to)
2. PROJECT INFORMATION (max. 3 pages)
Project Title
Location of Project
Thematic Priority/Priorities
2.1. Problem(s) being addressed with the proposed project
(Please identify and clearly present the specific problem(s) which will be addressed
by the proposed project)
2.2. Relevance of the project activities to the problem(s) identified above
(Please describe how the project will address the above-described problems)
2.3. Relevance of the project activities to the specific needs of victims of
human trafficking
(Please describe the needs and constraints of the targeted victims of human
trafficking and how the project activities relate to them)
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2.4. Expected results of the project
(Please explain what the expected impact of the proposed project will be on the
situation of victims of human trafficking and other persons involved)
2.5. Project beneficiaries
(Please give a rough estimate of how many people the project will be able to
reach/support)
2.6. Involvement of victims of human trafficking
(Please explain how your organization has involved and consulted/ is planning to
involve and consult victims of human trafficking in the project)
2.7. Partnerships and cooperation with other organizations
(Please explain if the proposal is part of a coalition (more than 4 organizations), a
consortium (minimum of 2 other organizations and a maximum of 4), or if you are
planning to partner with, or involve, another NGO/CSO, government actors, private
sector companies, media, or any other organizations in your activities and what
their responsibilities will be)
2.8. Monitoring and Evaluation
(Please explain how your organization will monitor the performance of the project)
2.9. Sustainability
(Please describe what the prospects are for the benefits of the project being
sustained aside from grants by this Trust Fund as well as what measures are being
put in place to ensure sustainability)
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2.10. Added value and cost-effectiveness
(Please describe the added value of the proposed project and its cost-effectiveness)
2.11. Resource mobilization
(Please describe any planned activities to attract additional funding for your
organization/project as well as other applications for grant funding, if awarded,
would be used to assist implementation of this project)
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3. LOGICAL FRAMEWORK FOR THE PROJECT (max. 2 pages)
Project Proposal Indicators Verification Assumptions and Risks
Overall
Objective
What is the overall
objective to which the
project will contribute?
What are the key indicators
related to the overall objective?
What are the sources and
means of information for
these indicators?
Specific
Objectives
What specific objective will
the project achieve to
contribute to the overall
objective?
What indicators clearly show
that the objectives of the action
have been achieved?
What are the sources and
means of information that
exist or can be collected?
What factors and conditions outside the
project’s responsibility are necessary to
achieve that objective (external
conditions)?
Which risks should be taken into
consideration?
Expected
Results
What are the expected
results?
What are the indicators to
measure if and to what extent
the project achieves the
expected results?
What are the sources and
means of information for
these indicators?
What external conditions must be met
to obtain the expected results on
schedule?
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4. WORKPLAN (max. 2 pages)
Implementation period
Year 1
Year 2
Year 3
Amount
in USD
Year 1
Year 2
Year 3
Expected Results
Main Planned activities
Q
1
Q
2
Q
3
Q
4
Q
1
Q
2
Q
3
Q
4
Q
1
Q
2
Q
3
Q
4
Responsible
party
SGF Other SGF Other SGF Other
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5. BUDGET
Budget Line Planned
Expenditure
Year 1 (USD)
Planned
Expenditure
Year 2 (USD)
Planned
Expenditure
Year 3 (USD)
1. Travel Costs
1.1.Travel for staff
1.2 Travel for experts
or consultants
1.3 Travel for
beneficiaries
TOTAL TRAVEL
COSTS
2. Personnel Costs (max 30% of total budget)
2.1. Staff
2.2. Administrative
Support personnel
2.3. Experts,
Consultants,
volunteers, other
personnel costs
1
TOTAL PERSONNEL
COSTS
3. Subcontracts and Grants
3.1. Subcontracts
3.2. Grants to
Partners
2
TOTAL
SUBCONTRACTS
AND GRANTS
4. Training and Meeting Costs
4.1. Training for staff
4.2. Training for
beneficiaries
4.3. Meetings
TOTAL TRAINING
COSTS
5. Equipment (max. 20% of total budget)
5.1. Expendable
Equipment
3
5.2. Non-expendable
Equipment
4
5.3. Premises
5
TOTAL EQUIPMENT
1
These personnel costs may include the provision of expert or victim services, such as legal or psychological
2
May also be used for payments for expert or victim services such as legal or psychological
3
Such as food, textiles, paper products, medical products, pharmaceutical products, contraceptives, other materials
and goods
4
Such as office machinery, furniture, acquisition of communication equipment, acquisition of audio visual
equipment, acquisition of computer hardware
5
Such as rent, custodial and cleaning services
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6. Miscellaneous
6.1. Operation and
maintenance of
equipment
6
6.2. General Operating
Costs
7
6.3. Reporting Costs
8
6.4. Sundries
9
TOTAL
MISCELLANEOUS
TOTAL PROJECT
COSTS
10
6. Banking Information
Bank Name
Bank SWIFT Code
Bank Address
Account Holder
Account Number
International Bank Account Number
IBAN
6
Such as maintenance and licensing of hardware and software
7
Such as telephone charges, postage and pouch, stationery, publications, audio visual productions, printing,
translation costs, insurance, bank charges, storage
8
Audit certification
9
Such as legal fees, security-related costs, personal security measures
10
Please keep in mind that for a total amount of USD 40,000 or more, a certified audit will have to be provided as
part of the final report
