Fillable Printable Project Proposal template
Fillable Printable Project Proposal template
Project Proposal template
University of Dublin
Trinity College
Information Systems Services
Project Proposal
Project Proposal template
Proposer details
Department/School/Faculty
Proposer Name
Role in Department
Submission Date
Proposal detail
Item Description
1 Project
1.1 Proposed Project Title
1.2 Executive Summary [What is the project about? A clear description of the
project]
2 Authorization
2.1 Has the project authorization from the
Head of your Department or other Senior
Officer?
Yes/No [delete as applicable]
Please give details (name, post, date, etc.)
3 Funding
3.1 Have you secured funding from your
department for this project?
What level of funding has been
secured? / Anticipated level of funding
available for the project.
Yes/No [delete as applicable]
0-5K 10-15K 20-25K 30-40K 50+K
5-10K 15-20K 25-30K 40-50K 100+K
[delete as applicable]
4 Business Case
4.1 Outline the business need for the project
[This section to contain a clear articulation of the
business need in the form of a statement that
addresses the problem or opportunity. This
statement should be no more than three or four
sentences]
Page 2of7
project-proposal-template-03.docx
Project Proposal template
Item Description
4.2 Drivers for change
E.g. The proposal address a known issue,
mitigates an identified risk, is a continuous
improvement initiative or is a strategic objective of
College
4.3 Description of the project objective(s)
[Identify the key objectives of the project]
4.4 Assumptions
[State any assumptions being made e.g. should the
project go ahead then it is assumed that the new
system will be rolled out to all departments
simultaneously etc ]
4.5 Constraints
[State any constraints e.g. statutory requirement
which must be in place and verified before
academic year commences 2013]
4.6 State the level of impact expected should
the project proceed and implications of
not proceeding
[State whether the implementation would have an
impact at an operational level and/orstrategic level
and state the impact(s)]
4.7 Timescales
[When must it be completed by?
5 Benefits
5.1 What benefits are expected/ anticipated? [List of benefits to be achieved by progressing with
the proposal]
5.2 For each benefit - Indicate the expected
value (benefit measure ment) and how it
will be measured?
1.
2.
3.
5.3 For each benefit – Indicate the expected
timescale for realisation.
1.
2.
3.
6 Resourcing
6.1 Are business area resources available to
Yes/No [delete as applicable]
Page 3of7
project-proposal-template-03.docx
Project Proposal template
Item Description
work on the project?
6.2 If yes, please give details
--------------------------------------- The following sectionsare for ISS usage only -----------------------------
ISS Technical Review
Date:
Lead Reviewer
ISS Group
1 Options assessed and discussed with the Proposer
Option 1:
Option 2:
Option 3:
Recommended Option(indicated reasons for recommendation)
Description of the proposed technology and software setup and how it fits in with the current ISS
Architecture
2 Technical Considerations
Comment on any of the following that are pertinent to the recommended option;
Physical / Virtual Hardware / Compute required
Storage (incl Backup) Software (OS, Database, application etc)
Licensing Security
Integration High Availability
Disaster Recovery
3 Resource Considerations (Hours/Days/Weeks)
Page 4of7
project-proposal-template-03.docx
Project Proposal template
Estimate of number and type of resources and/or skills which may be required
Networks
MIS
Systems
User CommunicationsGroup
User Support Group
AVMS
PACR Group
External to TCD
4 Cost Considerations
Staffing
- internal
- external
System
- hardware
- software
Other
- training
- support
- documentation
- post implementation support cost
State funding requirements:
5 Peer Reviewers Signature
Networks - <name here>
MIS - <name here>
Systems - <name here>
Support - <name here>
Others as appropriate
Page 5of7
project-proposal-template-03.docx
Project Proposal template
Proposal Decision Record
Projects Review Group Meeting
Date:
Attendees:
Observations and
Comments:
Meeting
Outcome:
Approve[] Reject [] More information required []
Final date for receipt ofan
amended business proposal from
business area:
DD/MM/YY
High Level Start
Date
Year and Quarter
Page 6of7
project-proposal-template-03.docx
Project Proposal template
Approved Proposal Sign-off
Project Proposer
…………………………………………………………………….
Name
……………………………………………………………………. …./…./….
Signature Date
Proposed Project Sponsor
…………………………………………………………………….
Name
……………………………………………………………………. …./…./….
Signature Date
IS Project Office Manager
…………………………………………………………………….
Name
……………………………………………………………………. …./…./….
Signature Date
Page 7of7
project-proposal-template-03.docx
