Fillable Printable Sample Project Proposal Template
Fillable Printable Sample Project Proposal Template
Sample Project Proposal Template
INFORMATION SERVICES DIVISION
PROJECT OFFICE
ISD PROJECT PROPOSAL FORM
PROJECT
TITLE:
DATE OF
PROPOSAL
:
INFORMATION
PROVIDER:
Name Position
Document Information:
The purpose of a Project Proposal is to convert an idea or policy into the details of a potential
project. This document is designed to be the basis of further discussion following the initiation
phase, and to provide sufficient definition (including costs and benefits) to enable resources to
be committed to the next phase. The Project should be closely aligned to the University’s
strategic plans/ business objectives, and produced by the responsible officer for approval by
senior management.
1 PROJECT BACKGROUND
Provide a brief commentary on the circumstances leading up to the need for the Project, and why the project is being proposed, eg.
the business issues to be addressed, strategic opportunity.
2 PROJECT DESCRIPTION
Provide a short, high-level but ‘user-friendly’ description of the Project.
3 PROJECT INFORMATION
Provide a concise summary of Project information that is most important to Management (on behalf of the stakeholders).
Project Justification:
Project Aim(s):
Project Objective(s):
Project Owner(s):
Business Benefits:
1.
Estimated Cost:
Phase I: $
Phase II Additional Costs: $
Timeframe:
Estimated Start date: Estimated Finish date:
File name & path:
Created by:
Create date:
Page 1 of 3
4 PROJECT DELIVERABLES
Deliverable Measure of success
1.
2.
3.
Press Tab key after completing Priority cell to create extra lines if needed
5 STAKEHOLDERS
Stakeholder Importance to Project Major Focus
Press Tab key after completing Major Focus cell to create extra lines if needed
6 SCOPE, CONSTRAINTS, ASSUMPTIONS
Completion help: Press the Enter key to create a new numbered line within each cell.
Within Scope
This section should briefly outline activities within the Project scope that can be delivered.
1.
Outside Scope
Briefly outline activities outside the Project scope which assume someone else will deliver them.
1.
Constraints
Briefly outline likely constraints placed upon the Project. Include possible cost and/or timeframe
restrictions, including completion date.
1.
Assumptions
Assumptions are circumstances and events that need to occur for the Project to be successful, but are
outside the total control of the Project team. The better the outcomes are defined, the less probability of
dramatic scope changes or ‘scope creep’.
1.
7 ORGANISATIONAL IMPACT STATEMENT
Project
Detail the commitment required from Faculties, Business Units and ISD in participating in the Project.
Ongoing
Detail the change management impact on all parts of the University as a result of implementing the
Project, including responsibility for providing/securing ongoing resource requirements.
8 PROJECT IMPLEMENTATION RISKS
Risk Risk Level (High/Med/Low)*
1.
Press Tab key after completing Risk Level to create extra lines if needed
*ITIL Priority, Impact & Urgency Table for Risk Assessment
IMPACT
URGENCY High Medium Low
High 1 2 3
Medium 2 3 4
Low 3 4 5
Priority Codes: 1 = Critical, 2 = High, 3 = Medium, 4 = Low, 5 = Negotiated
File name & path:
Created by:
Create date:
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9 ADDITIONAL INFORMATION
Provide any additional information that may useful in support of the Project proposal.
10 ATTACHMENTS
List the attachments (if any) relevant to the Project proposal, or provide document names/ file paths, or hyperlinks.
1.
11 QUESTIONS
List any questions that need to be asked or answered.
12 PROJECT APPROVAL
Proposed by: Date: Signed:
Add any signatures that are required for approval to proceed to the next phase
Approved by: Date: Signed:
Press Tab key in the Signed cell for the Approved by section to create extra lines if needed
File name & path:
Created by:
Create date:
Page 3 of 3
