Fillable Printable Standard Video Production Agreement
Fillable Printable Standard Video Production Agreement
Standard Video Production Agreement
1"
PRODUCTION AGREEMENT
"
Date_________
Job # ________
This" Agreement" is" made" as" of" this" date," """""""""""""""""""""""""""""" ," between""""""""""""""""""""""""""""""""""""""""""""
Contracting"Client"("Client"),"and"""""""""""""""""""""""""""""""""""""""""""""""""""""Production"Company"
("Producer")."
Producer" hereby" agrees" to" produce" and" deliver" to" Client" the" production" of" the" below"
referenced" media(s)" (“Specified" Media(s)”)," subject" to" and" in" accordance" with" all" terms,"
conditions,"and"specifications"set"forth"herein.""Producer"responsibilities"for"furnishing"media"
are"detailed"in"attached"Addendum"A"Production"Specifications"and"Bid"Estimate"Form."""
PROJECT((
(
Producer"and"Client"agree"to"the"below"project"summary,"project"contract"price"and"the"more"
detailed"production"outline"of"Addendum"A"Production"Specifications"and"Bid"Esti mate"Form."
(
Project"Title"
Max"Length"
(seconds"or"minutes) "
Media"type"
(35mm,"digital,"anim,"etc.)"
Sound"design"
(yes/no)"
Sound"clearance"
(yes/no)"
"
1."
"
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2."
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3."
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*Project"does"not"include"subcontracting"a"third"party"editor"or"post"producer.""
Total(Project(Cost:("$"______________________." Contingency"Day"Cost:""$"_____________F.("
Due"upon"signing"of"contract:""%"_____""""$"_____________."
Due"upon"approval"of"storyboard"&"scripts:""%"_____""""$"_____________.""
Due"upon"final"completion"and"delivery"of"all"media:"""%"_____""""$"_____________.""Client"shall"
have"three"opportunities"to"request"edits"or"changes"prior"to"final"completion"and"delivery"of"all"
media
QUALITY(
"
It"is"the"essence"of"this"Agreement"that"all"completed"media"and"services"supplied"b y"Producer"
shall"be"of"applicable"production"standards.""Producer"agrees"that"the"media"shall"be"of"quality,"
artistically" produced" with" direction," photography," sound," art," animation," synchronization" and"
other"physical"and"aesthetic"content"as"agreed"upon"in"the"bid"estimate."""
2"
1.((FURNISH ING(MATERIA LS,(S ER V IC ES ,((& (R ELE A SE S"
A.""Client:"Client"shall"supply"scripts,"storyboards,"product"props,"
production" notes," music," celebrity" talent," creative"
guidance/supervision," and" related" clearances," unless" otherwise"
noted" in" the" Addendum " A" Production" Specifications" and" Bid"
Estimate" Form." Producer" is" not" responsible" for" Editorial /Post"
Production" subcontract." " Client" will" supply" track" or" musical"
composition(s)"and"rights"clearances"unless"otherwise"specified."
B." " Producer:" " Producer" shall" deliver" the" completed" project"
media(s)" purs ua nt" to" th is" Agreement" and" the" requirem en ts" o f"
Addendum"A."""Producer"shall"deliver"to"Client"consents,"waivers"
or" releases" from" all" talent" and" all" persons" or" entities" who" h ave "
rendered" se rvices " to" Producer" in" connection " with" the" Specified"
Media(s)" to" the" extent" permissible" by" applicable" union" or" guild"
agreements." " Producer" shall" supply" everything" else" required" for"
the" d elivery" of" the" Specified" M edia(s)" unless" exceptions" are" so"
noted"in"Addendum"A."
2.((CHANG ES (IN (SP EC IFIC A TIO N S"
If" at" any" time," Client" desires" to" make" any" changes" or" variations"
from" the" script(s)" or" sto rybo ard (s)" in" the" Specified" Media(s)" or"
from"any"material"or"work"in"progress,"and"such"changes"result"in"
additional"costs"to"Producer,"Producer"agrees"to"notify"the"Client"
of"the"amount"before"any"such"additional"costs"are"incurred"and"
Producer" shall" proceed" only" after" receiving" approval" (written" or"
oral)"from"Authorized"Representative,"approval"by"Client"shall"be"
binding" and " incorporated" into" the" terms " of" this" Agre em en t.""
Reimbursement" for" such" additional" costs" shall" be" payable" in"
accordance"with"the"terms"of"this"Agreement"for"final"payment."
3.((OWNE RS H IP"
Except" as" otherwise" provided" herein," Client" owns" all" rights," title"
and"interest"in"and"to"the"media(s)"which"are"the"subject"of"this"
Agreement," including"all"copyrights" therein"as"well"as"in"and"to"all"
the" exposed" negatives," pos itives," out[takes" and" clips.""Client"
grants" Producer" an" exclusive," worldw ide," sublicensea ble,"
transferable," royalty" free" license" to" all" media" clips" produced"
during"the"course"of"the"contracted"work."
4.((SECURITY /C O N FID E N TIA LITY "
Producer" understands" that" some" information" for" said" media(s)"
may"be"of"a"confidential"and/or"sensitive"natu re."Producer" agrees,"
at" Client’s" written" request," to" require," within" reason," those"
engaged"for"the"production"to"sign"appropriate"agreements"not"to"
discuss" or" disclose" info rmation" about" " the" product" " or" the"
Specified"Media(s)"except" as"such"d isclosure"m ay"b e"ne cessary"for"
Producer" to"produ ce"med ia(s)"in"the"usual"and"customary" man ner"
under"this"Agreement."
5.(INDEPEN D E N T(C O N T RA C TO R "
It" is" u n d er st oo d " that" Produc er ’s" status " under" this" Agreem e nt " is"
that" of" an" independent" contractor" and"that" all" persons" engaged"
by" Producer" in" performing" its" obligations" shall" not" be" deemed"
employees"of"Client.""
6.(PRODU C ER (WARRANT IES"
Producer"represents"and"warrants:"
A.""That"Producer"has"full"right"to"enter"into"this"Agreement"and"
to" perform" its" obligations" hereunder" and" will" comply" with" all"
applicable" Federal," State" and" Local" Laws," ordinances" and"
regulations" and" w ith " all" applicable" union" ag reem en ts" to" which"
Producer"is"a"signatory."
B.""That"Producer"w ill"use"reasona b le"efforts"to"ob ta in"all"licenses,"
consents" and" rights" necessary" and" incident" to " the" performance,"
reproduction" and" exhibitio n" of" the" Spec ified" M ed ia(s)" w ith"
respect"to"materials,"elem ents "and "servic es"pro vide d"by "Prod uc er. "
7.(CLIENT(W A R RA N T IES"
Contracting"Client"represents"and"warrants:"
A.""Client"shall"p a y"P rod u ce r"w ith in "30 "d ay s"o f"deliverables"noted"
in" Paragrap h " 1" of" this" Agreement." " All" talent" union" co ntra cting "
forms"(e.g."“Exhibit"A’s”)"a nd "the"filing"thereof"with"variou s"un ion "
offices,"in"connection"with"su ch"talent,"is"the"direct"re spo nsib ility"
of"the"Client."
8.(DELIVERY (O F(MATERIALS"
Delivery" of" the" Specified" Media(s)" shall" mean" delivery" of" the"
referenced"media(s)"in"pa rag rap h"1"b y"Pro duc er"to"Clie nt."
9.((PAYMEN T "
Client"understands"that" the"specified"terms" of"payment"under"this"
Agreement"are"based"upon"timely"cash"payments"within"30"days.""
If"Clien t"choo s es "to"defer"paying "any"amou n t"beyo n d"the"date"on"
which" it" is" due," Client" may" be" charged" at" the" Producer’s"
discretion," as" additional" consideration," an" amount" equal" to" the"
current"prime"rate"+2%"(as"ch arged"by"Producer’s"bank"from"time"
to" time)" on" unpaid" amounts" until" paid," compounded" monthly."
Ownership" of" the" media" does" not" transfer" until" full" payment" is"
made"to"Producer."
10.((INDEM NIFICATION"
Producer" agrees" to" indemnify," defend," and" hold" harmless" Client"
and" its"officers," employees,"agents"and"licensees"from"and"against"
any" and" all" claims," actions," damages," liabilities" and" expenses,"
arising" out" of" the" breach" of" any" obligation," warranty" or"
representation"of"Produ cer"in"th is"Agre em en t. "
Contracting"Client"agrees"to "indemnify,"defend,"and" ho ld"harmle ss"
Producer" and" its" officers," employees," agents" and" licensees" from"
and" against" any" and" all" claims," actions," damages," liabilities" and"
expenses,"arising"out"of"the"breach"of"any"o bligation,"warranty"or"
representation"of"Contra cting "Client"in"this"Ag reem e nt."
11.(TAX(LIAB ILITY "
Any" sales" tax," use" tax," or" other" tax" payable" on" production" and"
delivery" of" Specified" Media(s)" to" Client(s)" (other" than" sales" tax"
arising" from" Producer’s" purchases" of" materials" or" supplie s" in"
connection" with" the" production)" shall" be" the" responsibility" of"
Client" who" shall" pay," defend" and" hold" harmless" Producer" from"
payment"of"any"such"taxes."
12.((ASSIGN MENT"
This"Agreement"may"not"be"assigned"by"either"party"without"the"
written"consent"of"the"other."
13.(INSUR ANCE(COVE RA G E"
"(3)"Client"shall"obtain,"pay"for"and"maintain"Professional"Liability"
(Errors"and"Omissions"Liability)"insurance"covering"all"intellectual"
property"right"infringement(s)"tha t"arise"from"any"and"a ll"uses"of"
the"media."P rod u ce r"will"be"notified"in"writing"prior" to"signing"this"
Agreement.""Client" will" obtain" and" maintain" insurance" coverage"
with" respect" to" Agency/Client" job(s)" at" no" cost" to" Producer" and"
name"Producer"and"Director"as"a"“named"insured”"on"said"policies"
prior" to" the" commencement"of" preproduction."All" Agency/Client"
supplied" insu rance" will" be" deemed" to" be" the" primary" cove rage"
and"issued" o n" a"non[contributory" basis." "Agency/Client"Um brella"
Liability" limit" will" be" $10,000,000.""Client" will" be" responsible" for"
any" additional" insurance" premiums" resulting" from" the" need" to"
purchase"special"coverage"not"provided"by"the"coverage"and"pay"
any"and"all"deductibles"associated"w ith"Client"insurance"program.""
Client" will" indemnify," defend" and" hold" harmless" Producer" " and"
Director" " for" any" and" all" claims," demands," actions" including"
defense" costs" and" attorneys" fees" for" claims" arising" from" the"
media(s)"and"the"failure"of"the"Agency/Client"insurance"program"
to"be"as"broad"as"the"Prod uce r’s"cove rage. "
14.((CONT IN G EN C Y (AND(WEAT HE R (D AY S"
A." " A" contingency" day" is" any" day" wh ere" a" scheduled" media/film"
shooting"has"been"prevented "from"o ccurring"du e"to"circum stance s"
beyond"the"control"of"the"production"company."
B.""These"circumstances"may"include"but"should"not"be"limited"to:"
(1)" Weather" conditions" (rain," fog," sleet," hail," or" any" adverse"
condition" that" is" not" consistent" with" the" prescribed" shooting"
conditions"desired"by"the"Client)."
(2)"Injury,"illness,"or"absence"of"c lient[supplied"elements"(e.g."key"
talent,"color"correct"products). "
3"
(3)" “F orc e"m ajeu re”"(meaning"bu t"n o t"limited"to,"earth qu a ke ,"riot ,"
fire," flood ," volcanic" eruption," acts" of" wa r," strikes," lab or" unrests,"
civil"authority,"terrorism,"and"acts"of"God)."
(4)" “ Client" Insured" Re[Shoots”" (any" additional" days" for" a" job"
insured" by" the" Client," who" is" therefore" authorizing" the"
expenditure)." The" Client" should" be" provided" with" a" contingency"
day"cost"which"should"be"approved"prior"to"proceeding"with"that"
shoot"day."
C.""The"Production"Company"recognizes"its"obligation"to"minimize"
contingency" day" liabilities" and" will" apply" ac cep ted " industry"
cancellation"practices."
D." " The" Production" Company" will" quote" the" maximum" exposure"
figure" (a" “not" to"exceed ”" figure)" as" a" contingency" day" cost." This"
will"be"a"cost"per" day"figure."However,"this"figure"does"not"include"
the" cost" of" premiums" for" crew" or" suppliers" (i.e.," should" the"
contingency" day" fall" on" weekends," holidays" or" prem ium " days"
based"on"consecutive"employment)."
15.((CANC EL LA TIO N (A N D (P O ST P O N EMENT"
A" cancellation" or" postponement" is" defined" as" a" rescheduling" of"
the"produ ction "to"a"later"specific"date" cau sed "or" directe d"by" C lient"
or"a"total"cancellation"of"the"project."
If" the" Productio n " Co mpany" block s" o u t" a" sp e cif ic" p er iod " o f" tim e "
with" the" agreement" that" it" represents" a" firm" commitment" from"
the"C lient,"then"the"Prod uction "Com p any" m akes"no"further"efforts"
to" sell" the" time." If" the" job" is" canceled" or" postponed" within" the"
Guideline" time" frame," it" is" unlikely" that" this" time" can" be" re[
booked." It" should" be" understood" that" this" time" represents" the"
Production"Company’s"only"source"of"income."
Cancellation( and( Postponement:( Film( or( Digital( Video(
Production:"
A." " If" notice" of" cancellation/postponement" is" given" to" the"
Producer" O NE" TO" TEN" WORKING" DAYS" prior" to" the"
commencement" of" the" shoot," the" Client" will" be" liable" to" the"
Production"Company"for:"
(1)" All" out[of[pocket" costs;" (2)" Full" director’s" fee" as" bid;" and" (3)"
Full"production"fee"on"the"job"as"bid."
B." " If" notic e" of" cancella tio n /p o s tp o n ement" is" given" ELEV E N " TO"
FIFTEEN" W ORKING" DAYS" prior" to" the" com[" mencement" of" the"
shoot,"the"Client"will"be"liable"to"the"Production"Company"for:"
(1)"A ll"out[of[pocket"costs;"(2)"Not"less"than"50%"of"director’s"fee"
as"b id;"and"(3)"No t"less"than"5 0% "of"prod uctio n"fe e"o n"th e"jo b"a s"
bid."
C." " If" notice" of" cancellation/postponement" is" given" MORE" THAN"
FIFTEEN" WORKING" DAYS" prior" to" the" commencement" of" the"
shoot,"the"Client"will"be"liable"to"the"Production"Company"for:"
(1)"All"out[of[pocket"costs;"(2)"Not"less"tha n"25%"of"the"director’s"
fee"as"bid;"and "(3)"N ot"less"than"25% "of"the "production"fee"on "the"
job"as"bid."
Cancellation(and(Postponement:(CGI(or(Animation(Production:"
A." " If" notice" of" cancellation/postponement" is" given" MORE" THAN"
HALFWAY" THROUGH" the" production" schedule" of" the" job," that" is"
between"the"award"or"start"date"and" the"final"delivery"date,"the"
Client" will"be"liable"to"the"Production"Company"for"the"full"cost"of"
the"job"as"a"bid."
B.""If"notice"of"cancellation/postponement"is"given"IN"THE"SECOND"
QUARTER"of"the"production"schedule"of"the"job,"that"is"between"
the"aw ard"or"start"da te"and"the"final"delivery"date,"the"Client"will"
be"liable"to"the"Production"Company"for:"
(1)"All" out"of"pocket" costs,"including" the " expense"of" all"staff"and"
free[lance"labor"atta ch ed "to"th e"pro je ct.""This"ex pe n se"w ill"inclu d e"
full"payme nt"through"the"original"com pletio n"date"if"that"labor"is"
not"re[booked" by"the"company,"or," in"the"case"of" the"free[lance"
labor,"not"able"t o "re[book"itself"on"another"project."
(2)"Full"creative"fees"as"bid."
(3)"Full"production"fee"on"the"job "as"bid . "
C." " If" notice" of"cancellation/postponement"is" given"IN" THE"FIRST"
QUARTER"of"the"production"schedule"of"the"job,"that"is"between"
the"aw ard"or"start"da te"and"the"final"delivery"date,"the"Client"will"
be"liable"to"the"Production"Company"for:"
(1)"All" out"of"pocket" costs,"including" the " expense"of" all"staff"and"
free[lance"labor" attached" to"the" project." "This"expense"will"include"
full"payme nt"through"the"original"com pletio n"date"if"that"labor"is"
not"re[booked" by"the"company,"or," in"the"case"of" the"free[lance"
labor,"not"able"t o "re[book"itself"on"another"project."
(2)"Not"less"than"50%"of"creative"fees"as"bid."
(3)"Not"less"than"50%"of"the "prod uc tion"fee"o n"the "job"as "bid."
16.(PUBLIC ITY(GUIDELINES"
Until" notified" in" writing" by" Client," Production" Company" and"
Director"each"have"a"revocable"license"to"use"finished"media(s)"for"
promotional"purposes."
17.(DISPUTE(RES O LU T IO N"
The" prevailing" party" in" any" legal" action" shall" be" entitled" to"
attorney’s" fees" and" costs" in" connection" with" the" lega l"
proceedings."
18.((ENTIRE(AGR EE M E N T(A N D (MODIFICATIO N "
This"Agreement"and"any"Addenda"attached"hereto"shall"c o ns titu te "
the" entire" agreement" between" Producer" and" Client." " An y"
amendment"hereto"must"be"in"writing"and"signed"by"each"party."
19.((CAPTIONS"
The"captions"are"inserted"only"as" a"matter"of"convenience"and"for"
reference" an d" in" no" way" define," limit" or" describe" the" scope" or"
intent"of"this"A gre ement"or"of"any"provision"hereof."
20.(NO(WAIVE R"
Failure"of"any"p arty"to"this"Agreement"to"exercise"any"rights"shall"
not"constitute"a"waiver"of"those"rights."
21.((ENFORCEA BILIT Y"
If"one" or"more" of " the"provisions" of"this"Agreem ent" shall"be" held"
unenforceable," it" shall" no t" affect" the" enforceability" of" th e" other"
provisions."
22.(EQUAL(OPP O R T U N ITY"
In" connection" with" its" performance" hereund e r," Produce r" agrees"
not"to"discriminate"against"any"employee"or"applicant"because"o f"
race," religion," sexual" orientation," color," sex," national" origin," a ge,"
disability,"or"any"other"factor"protected"by"federal,"state"or"local"
law."
23.((APPLICABLE(LA W"
This"Agreement"sh all""be"interpreted""and "governed""by"the"local""
laws""of" " t he " jurisdiction""where""the"Produ ction"Company"office"
authorizing"this"Agreement"is"located"as"set"forth"on"Page" 1 "o f" this "
Agreemen
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4"
Agreed"and"signed:"
Client:(( ( ( ( ( ( Production(Company:(
_________________________________"Name/Title""" _________________________________"Name/Title""
_________________________________"Signature"" " _________________________________"Signature""
_________________________________"Date"" " _________________________________"Date"
""
Client"Address:""_______ _ _ __ _ _ _ _ _ ___________"""""""""""Producer"Address:"_______________________________"
"
City/State/Zip:"""___________________________"""""""""""City/State/Zip:""""""""_______________________________"""
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