Fillable Printable 4-H Club Business Meeting Agenda Guide
Fillable Printable 4-H Club Business Meeting Agenda Guide
4-H Club Business Meeting Agenda Guide
4-H CLUB BUSINESS MEETING AGENDA GUIDE
(List the name and office of the person presenting agenda items, as indicated)
Date
Call meeting to order
Flag salute and 4–H pledge to be led by
Call the roll or pass around a sign-in-sheet to take attendance.
Introduction of guests by:
Reading of minutes by:
Treasurer’s Report by:
Correspondence Report by:
Other Officers’ Reports by:
4–H Council Report by:
CommitteeReportsby:
Project Reports by:
Old Business:
New Business:
Announcements:
Adjournment:
Program introduced by:
Recreation led by:
4 – H CLUB MEETING MINUTES (Page 1 of 2)
The meeting of the 4-H club was called to order by: (name and title)
At (time) On (date) At (location)
Flag salute and 4 – H pledge led by:
Action on previous meeting’s minutes:
Treasurer’s Report
(Include expenditures since last meeting, income since last meeting, and current balance)
Correspondence:
OtherOfficers’Reports:
4-H Council Report:
CommitteeReports:
4-H CLUB MEETING MINUTES (Page 2 of 2)
OldBusiness:
NewBusiness:
Announcements:
Next Meeting: Business Meeting Adjourned
Program:
Recreation:
Date: Signed:
Corrections and/or additions:
Date:
Signed:
APPENDIX: CLUB MEETING PLANNER
(Officers fill out each month)
Year:
MONTH BUSINESS AGENDA: PROGRAM AGENDA RECREATION AGENDA
Events, Activities, items
For Group Decision
Educational Program, Activity
Speakers, Demonstrations
Singing, Games, Shared Fun,
Team Building
ANNUAL CLUB PLANNER (Page 1 of 2)
(Fill out at the beginning of the year and update as necessary.)
CLUB NAME YEAR
CLUB GOALS FOR THE YEAR:
CLUB PROGRAM GOALS 1 ________
2
3
CLUBMEMBERSHIP 1
GOALS
2
3
CLUBCOMMUNITY 1
SERVICE GOALS
2
3
LEADERSHIP/MANAGEMENT1
GOALS
2
3
ANNUAL CLUB PLANNER (Page 2 of 2)
MONTH
MEETINGS, EVENTS OR
ACTIVITES
COMMITTEE/PERSON
RESPONSIBLE
4 – H OUTREACH DOCUMENTATION
Program Year:
Club Name
Vice President for Membership
Community Club Leader
Membership Advisor
Please describe the efforts your club has made to recruit new members from your community, including under-
represented groups, and attach documentation. Be specific. For example, if a school presentation was made, list the
name of school, size of audience, ethnicities represented in audience, and other pertinent details. All clubs are
required to demonstrate outreach efforts in at least three of the first four outreach methods listed below. For
assistance, call your county Cooperative Extension Office. To document your club’s outreach efforts, attach to this
form copies of flyers, newspaper articles, news releases, and lists of personal contacts made. Give a copy of this
information to your local Cooperative Extension 4-H Office. (See sample)
METHOD DATES LOCATION COMMENTS/DESCRIPTION
Mass media, including radio,
newspaper, TV
Newsletters, posters, flyers,
announcements
Personal letters to minorities
and/or females (potential
members and leaders)
Personal contacts (phone, in
person) with potential minority
members & leaders
Community and school groups
contacted with information, or
though community service
Membership drive or
promotional programs to reach
minorities (eg., festivals, fairs,
displays)
Other
