Fillable Printable After Action Report and Improvement Plan Template
Fillable Printable After Action Report and Improvement Plan Template
After Action Report and Improvement Plan Template
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11 1
[FULL EXERCISE NAME]
[Exercise Date]
AFTER ACTION
REPORT/IMPROVEMENT PLAN
[Publication Date]
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11 2
CONTENTS
CONTENTS ...............................................................................................................2
EXECUTIVE SUMMARY ..............................................................................................3
SECTION 1: EXERCISE OVERVIEW .............................................................................4
SECTION 2: EXERCISE DESIGN SUMMARY .................................................................5
SECTION 3: ANALYSIS OF CAPABILITIES ....................................................................6
SECTION 4: CONCLUSION .........................................................................................7
APPENDIX A: IMPROVEMENT PLAN ............................................................................8
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11 3
EXECUTIVE SUMMARY
The [school or school district] [scenario type] [exercise type] exercise [exercise name] was
developed to test [school or school district]’s Emergency Operations Plan. The exercise
planning team was composed of numerous and diverse agencies/people, including [list of
agencies/people participating in planning team]. The exercise planning team discussed [include
a brief overview of the major issues encountered, discussed, and resolved during the exercise
planning process. Topics to address in this section could include the length of the planning
process, the reasoning behind the planning team’s choice of objectives to exercise, etc.]
Based on the exercise planning team’s deliberations, the following objectives were developed for
[exercise name]:
• Objective 1: [Insert 1 sentence description of the exercise objective]
• Objective 2: [Insert 1 sentence description of the exercise objective]
• Objective 3: [Insert 1 sentence description of the exercise objective]
The purpose of this report is to analyze exercise results, identify strengths to be m aintained and
built upon, identify potential areas for further improvement, and support development of
corrective actions.
[In general, the major strengths and primary areas for improvement should be limited to three
each to ensure the Executive Summary is high-level and concise.]
Major Strengths
The major strengths identified during this exercise are as follows:
• [Use complete sentences to describe each major strength.]
• [Additional major strength]
• [Additional major strength]
Primary Areas for Improvement
Throughout the exercise, several opportunities for improvement in [jurisdiction/organization
name]’s ability to respond to the incident were identified. The primary areas for improvement,
including recommendations, are as follows:
• [Use complete sentences to state each primary area for improvement and its
associated key recommendation(s).]
• [Additional key recommendation]
• [Additional key recommendation]
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Section 1: Exercise Ov ervie w [Protective Marking] [Jurisdiction]
4
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11
SECTION 1: EXERCISE OVERVIEW
Exercise Details
Exercise Name
[Insert formal name of exercise, which should match the name in the header.]
Type of Exercise
(e.g. seminar, workshop, drill, game, tabletop, functional exercise, or full-scale exercise.]
Exercise Date
[Insert the month, day, and year that the exercise was conducted.]
Duration
[Insert the total length of the exe rcise, in day or hours, as appropriate.]
Location
[Insert all applicable information regarding the specific location(s) of the exercise
Response Protocol or Emergency Action
[Insert a list of the response protocol or emergency action addressed within the exercise.]
Scenario Type
[Name the exercise scenario type (e.g. chemical release).]
Exercise Planning Team
[The name of each member of the planning team leadership should be listed along with their role
in the exercise, organizational affiliation, job title, mailing address, phone number, and e-mail
address.]
Participants
[Insert a list of the individual participating organizations or agencies, including Federal, State,
Tribal, non-governmental organizations (NGOs), local and international agencies, and contract
support companies as applicable.]
Number of Participants
• Players: [#]
• Controllers/Facilitators: [#]
• Evaluators: [#]
• Observers: [#]
• Victim Role Players: [#] (for operations based exercises only)
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Section 2: Exercise Design [Protective Marking] [Jurisdiction]
Summary 5
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11
SECTION 2: EXERCISE DESIGN SUMMARY
Exercise Purpose and Design
[This section should contain a brief (one-to-two paragraph) summation of why the exercise was
conducted and what the exercise participants hoped to learn. It should also include a brief history
of how the exercise was organized, designed, funded, etc.]
Exercise Objectives, Capabilities, and Activities
[The purpose of this section is to list exercise objectives and activities as identified by the
emergency operations plan. A description of how the exercise objectives and activities were
evaluated should be explained here.]
Based upon the identified exercise objectives below, the exercise planning team has decided to
demonstrate the following activities during this exercise:
• Objective 1: [Insert a one sentence description of each objective].
- [Activity 1];
- [Activity 2]; and
- [Activity 3].
Scenario Summary
[For an operations-based exercise, this section should summarize the scenario or situation
initially presented to players, subsequent key events introduced into play, and the time in which
these events occurred. For a discussion-based exercise, this section should outline the scenario
used and/or modules presented to participants.]
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Section 3: Analy sis of Capabilities [Protective Marking] [Jurisdiction]
6
Colorado School Safety Resource Center (Colo rad o Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11
SECTION 3: ANALYSIS OF CAPABILITIES
Objective 1: [Name]
Summary of Activities Associated with Objective: [Include an overview of the objective,
and a description of how the objective was performed during the exercise or addressed during a
discussion-based exercise.]
List of General Observations/Comments: [A strength is an observed action,
behavior, procedure, and/or practice that is worthy of recognition and special notice.]
Analysis: [Include a description of the behavior or actions at the core of the
observation, as well as a brief description of what happened and the consequence(s)
(positive or negative) of the action or behavior. If an action was performed successfully,
include any relevant innovative approaches utilized by the exercise participants. If an
action was not performed adequately, the root-causes contributing to the shortcoming
must be identified.]
Recommendations:
1. [Complete description of recommendation]
2. [Complete description of recommendation]
3. [Complete description of recommendation]
School Emergency Operations Plan Exercise Toolkit-After Action Report/Improvement Plan
Section 4: Conclusion [Protective Marking] [Jurisdiction]
7
Colorado Sch ool Safety Resource Center (Colorado Department of Public Safety), Governor’s Office of
Homeland Security, Colorado Division of Emergency Manag ement (Department of Local Affairs) 2011
Part 9 of 11
SECTION 4: CONCLUSION
[This section is a conclusion for the entire document. It provides an overall summary to the
report. It should include the demonstrated capabilities, lessons learned, major recommendations,
and a summary of what steps should be taken to ensure that the concluding results will help to
further refine plans, policies, procedures, and training for this type of incident.
Subheadings are not necessary and the level of detail in this section does not need to be as
comprehensive as that in the Executive Summary.
Colorado School Safety Resou rce Ce nter (Colorado Department of Public Safety), Governor’s Office of Homeland Se curity, Colorado Division of
Emergency Management (Department of Local Affairs) 2011 Part 9 of 11
8
APPENDIX A: IMPROVEMENT PLAN MATRIX
This IP has been developed specifically for {Enter school/district} as a result of [exercise name] conducted on [date of exercise].
These recommendations draw on both the After Action Report and the After Action Conference. [The IP should include the key
recommendations and co rrective actions identified in the Analysis of Capabilities, and the After Action Conference.]
No.
Objectives/Observations/
Issues/Expected Outcomes
Not Met
Recommendation(s)
Specific Corrective Action to be
implemented
Priority
L/M/H
Assigned To
Expected
Completion
Date
1
Example:Staffdidnotclearly
understandinstructionsfromCrisis
Team,butknewhowtoactivateSIP
withintheclassrooms.
MaintainregularSIPtraining
forteacherstokeepconcept
fresh
Fixcommunicationissuesfrom
CrisisTeam
QuarterlySIPtrain
i
ngfor
teachers
TrainingCrisisTeamon
appropriatelanguagefor
messaging&useofradios
Low
High
Principal
Jones
CrisisTeam
Training
Leader
Ongoing
(Quarterly)
Endof2
nd
Quarteror
bynextdrill
2
3
4
5
6
7
8
