Fillable Printable Application Letter Sample Form

Application Letter Sample Form

Job Application/Cover Letter

To create an effective job application letter, use good document design and use the

reader-centered approach to information design: put the bottom line up front, show how

you will he lp the organization achieve its goals, explain how your e xperience matches the

job requirements, move from general to specific information to back up your claims.

Please note that this sample is double-spaced for readability only. Professional

documents are usually single-spaced.

224 Happy Drive #8

Middletown, OH 12345

April 14, 2008

Mr. Robert Robertson

Director of Human Resources

Dat a S y st e m s D esi g n

600 DSD Lane

Raleigh, NC 12345

Dear Mr. Robert son:

While attending the computer science job f air at the University of Dayton on April 7, 2008, I met

with Ms. Kathy Ander son f rom your networ king and data transfer division. Ms. Anderson

mentioned that Data Systems Design has an entry- level Application Programmer position open, and

I would like to meet with you to discuss this opportunity further. For the past several years, I have

followed the growth of Data Syst ems Desi gn f r om a small privately owned company to a

multinational corporation. Based on your aggr essive growth in international markets, I believe my

skills in progr amming and systems analysis can help your company succeed in these areas.

Moreover, since you are planning to expand your oper ations in Asia, my fluency in Japanese

and French will help you in this potentially lucrative market.

Introduction

Your introduction should discuss the following:

• Where you saw or hear d about the position

• A brief background on the or ganization and its goals

• How your experience matches the position

• How you will help the or ganization achieve its goals

• Your objective: an interview

Job Application/Cover Letter 2

After speaking with Ms. Anderson, I looked at your website. From your online information, it’s

clear you ar e looking to compete in Asia in the networking and data transfer markets. Many

companies in this part of the world are migrating information from legacy systems. As a second-

semester senior at the University of Dayton, I will graduate in May with a B.S. degree in Computer

Science with a focus on Networking and Data Transfer Management. I believe my background

closely matches the goals you outline on your website. In fact, in Computer Science 390, I led a

group of students helping to design a new online database f or the Dayton YMCA. This database

looked the same to user s, but used a much more powerful search engine. T his experience will help

Data Systems Desi gn because many of your potential customers have similar needs: seamless data

transf er , transparent user i nterface, and high-level security.

Body Paragraph 1

This paragraph should discuss the following:

• More detail on company goals/mission

• More detail suppor ting your claim that you can help them achieve goals/mission

• Specif ic example based on inf ormation in r ésumé

• How you will help the or ganization

Job Application/Cover Letter 3

Your website states that entry-level Application Programmer s must have experience using VSAM.

In addition, you state that applicants should have some real- wor ld experience beyond the classroom.

I have exper ience wi th VSAM, and I have r eal - world experi ence. During my internship with

Dominick’s Food Stores, I used VSAM to develop a unique solution f or accessi ng data in the

company’s capital expenditure database. My effort helped the company to monitor and report

capital expenses in a more timely and accurate manner. Additionally, my course work has included

assignments where I work ed with outside companies on real- world programming projects. T hrough

my experiences, I have become very familiar in implementing all phases of the systems

development process. My background will help Data Syst ems Design because you will not have to

train me on your VSAM applications and development procedur es.

Body Paragraph 2

This paragraph should discuss the following:

• More detail on position requirements

• More detail suppor ting your claim that your experience fulfills these requirements

• Specific exampl e based on infor mat ion in résumé

• How you will help the or ganization

Job Application/Cover Letter 4

Data Systems Design is a growing company with the potential to expand even further in Asian

markets, and I would like to speak with you f ur ther about how my exper ience can help you increase

your oper ations in countr ies such as Japan. I will be contacting your office next week, but if you

have any questions, please call me at ( xxx) xxx-xxxx or email me at xxx@xxx. xxx. I look forward

to hearing from you soon. T hank you for reviewing my letter and my enclosed r ésumé.

Sincer el y,

Xxxx Xxxxxxx

Encl osure ( Résumé)

Closing Paragraph

This paragraph should do the f ollowing:

• Repeat your main objective: an interview

• Provide contact inform ation

• Close the letter in a professional manner

• Provide signature block

• Provide enclosure information