Daycare Contract Agreement

Fillable Printable Daycare Contract Agreement

Daycare Contract Agreement

DAYCARE CONTRACT AGREEMENT

Effective January 1, 2013 – December 31, 2013

I am a group family daycare provider licensed by Sherburne County according to the State of Minnesota Rules 9502-0315 – 9502-0445 for Family Daycare and Group

Family Daycare. I have been a licensed daycare provider for 18 years. I am licensed for a total oftwelve children; ten of which may be under school age; of that ten,

no more than two shall be infants and toddlers. Of those two, no more than one shall be an infant.

HOURS OF SERVICE

Mybusinesshours are 7:00 a.m. to 5:30 p.m.I have a very casualschedule and donot mind whenyour schedule changes withinmy

business hours. Drop offtime before mybusiness hours or pick up time after these hours must beprearranged inpersonor by a

phonecalland onlyonanoccasionalbasis. Anovertime charge of$1.00 perminute per child willbe assessed starting at 5:30 p.m. if I

wasnot notified you would be late for pick-up.You may use a maximum ofnine hours per day and forty-five hours per week or an

additionalcharge willbe added to the fee.

ADMISSIONS

Whenwe meet toconsider having your child join myfamilydaycare, I’llshare detailswithyou about my dailyschedule,methods of

discipline, plans for naps and meals, weekly projects and organized playtimes. I’ll ask foryour input inregards to your child’s

preferences, personalityand current schedule so thatwe canplanthebest way to integrate your child into the group. Please feelfree

to ask any questions you mayhavein regards to anyaspect ofmydaycare.

I donot discriminate inadmissions based on race, creed, color, religion, sexor nationalorigin. I do, however, recognize thatnot every

child will fit comfortablyinto my child care family.For this reason, everynew child beginsona two week trialbasis. During this

twoweek period, the parents or the provider are allowed to give a one daynotice to terminate care on the basisofnotbeinga “good

match.” After the trial period, a two week notice isrequired for either partyto terminate care. Ifyoudecide not to use that last two

weeksofcare, you are still required to paythe fee.

HOLDING FEE

Thisfee guarantees a spotfor aspecified date and age ofchild.This fee in non-refundable should alternate arrangements be made by

you. The amount isequalto one week’s payrate and will be credited to fees owed the first week you begin daycare.

RECORDS

I am required bySherburne Countyto have certain writteninformationand permissions on file inorder tocarefor your child. I will

provide you withtheappropriate forms and ask that theybe returned on or before the firstday ofcare. Please notifyme ofany

updates as theyoccur. Information regarding yourfamilyis keptprivate except for the reporting I mustdo tomylicensing agent. I

am alsorequired byMinnesota law to report any suspected cases ofchild abuse toSocialServices. Thisincludes physical, emotional

and sexualabuse, as wellas neglect.

VACATIONS

I willtake up to four weeks ofvacation eachyear. I send out e-mails to notifyyou ofmy time offwithplentyof advanced notice.

One week out ofthefour willbe a paid vacation. The paid week willbe the week I take offinJanuary eachyear.Paymentis due the

Fridaybefore myvacation, but a check maybe post-datedand willbe deposited uponmy return.

Occasionally, dayswill come up thatare not on the memo, but you will receive atleasta twoweek notice ofthese single days. I take

closing my daycare veryseriously, because I realize the inconvenience to you ifyou cannot depend ofyour daycare each morning. In

the fifteenyears I’vebeenindaycare, I’ve had two sick days where I had to calltheparents in the morning to notify them thatdaycare

had to be closed forthat day. Whenitis necessaryfor me to close daycare, your weekly rate willbe adjusted accordinglywith

exceptionofthe one paid week of vacation. You are required topayyour normalfeefor your child’s absent days whether it’s

vacation time or sick days.

LEAVE OF ABSENCE

Aleave of absence willbegranted due to a work lay-off,lossofjobor maternityleave. Ifa child isabsentfrom daycare, you canpay

a minimumfee of$75 per week to hold the positionopenfor up tosixweeks peryear.After sixweeks, the ratewill return to the full

amount or I willneed to fill thevacancywith another child.

PAID HOLIDAYS

Thefollowing holidays are considered paid, contracted holidays:

New Year’s DayMemorialDay Dayafter Thanksgiving

Good Friday Labor DayChristmas EveDay

July4

Thanksgiving Day Christmas Day

Whenthese holidaysfallon a weekend, I’lltake either the Fridaybefore or Monday after as the paid holiday.

SICK CHILD POLICY

I ensure that allsubstitutecaregivers and myselfwillnot abuse prescription medicationor be under the influence ofany chemicalsthat

would impair our abilityto provide qualitycare.

I willnotifyyou ifyour child becomes illduring the day. This includes, but is not limited to, a fever of101 degreesor more,

vomiting, diarrhea or a rashother than a diaper rash or heat rash. If I’mworried about the child passing their conditionon to the other

children or the child would be more comfortable at home resting, I willnotifyyou.Whenyou begindaycare, I request you provide a

bottle ofpain reliever and a bottle ofcold medicine labeled with your child’s name to be used byyour child as needed. Please donot

bring your child to daycare if theyhave suffered fromany ofthese symptoms within the past 12 hours.

Ifyour child needsto be on a specialdiet, please send those items along withyour child. I maynot have the necessaryitems on hand.

Ifyour child hasbeen exposed to any contagious diseases oris diagnosed withone, please informmewithin 24 hours so I maynotify

the other parents.

Please notifyme immediatelyifyour child has beenexposed to a contagious disease or diagnosed with a serious illnessor medical

condition so that I canalert the other parents.

MEALS:

Your child willbe enrolled in the Child Care FoodProgram. This is a federallyfunded programand insures thatyour child will be

served nutritionally balanced meals.Meals willbeserved at the following times:

Breakfast: 8:30 a.m.Lunch: 12:00 p.m.

A snack willbe served mid-morning and mid-afternoon

Achild willbe expected to eat whatis served for eachmeal.Iftheydislikeanitem,theywillbe encouraged to taste it,but no

alternatives willbe served.Children who choose not toeatamealor snack willneed towaituntilthenext scheduled time.

Ifyour child will be arriving after a meal time has begun, but you still wantyour child to eat here, priornotice isrequired.Ifyour

child comes after a mealtime, it willbeyour responsibilitytomake surethatchild has eatenprior to arriving. Bringing a mealfroma

restaurantand having the child eat here causes hard feelingsfrom the rest ofthe children and is therefore, notallowed.

Infantformula: Ifyou have aninfantusing formula, you have the choice ofproviding theformula yourselfor having me provide the

formula and having the infanton the countyfood program. IfI amtoprovide the formula, itmust be within the average priced

formula. Ifyou choose a premium-priced formula,you mustprovide ityourself.

NAPS:

Children under the age offour years old are required to lie downin the afternoon. Naptime is from1:00 p.m.–3:00 p.m. Infants will

sleep inanapproved porta-cribinanupstairs bedroom.Toddlers and preschoolers sleep inbunk beds in the downstairs bedrooms. At

the age offour, ifyou and I agree theyare ready to give up naptime, theycan take quiet time in the playroom watching a movie while

the other childrennap.

PERSONAL ITEMS

Please provide me with the following items:

1.Achangeofclothing, labeled with the child’s name, to beused in case of an accident.

2.Abottle ofpain reliever and a bottle of cold medicine.

3.Diapers for those childrennotpotty trained. (Wipes willbe provided.)

TOYS FROMHOME

Please do not letyour child(ren) bring their toys fromhome. When a new toycomes into daycare and allthechildrenwanta turnwith

that toy, itis extremelyhard toshare withallthe other childrennomatter how good a child is atsharing.Iftheyhavea blanket to

sleep with, that would be an acceptable itemtobring with them,butI’d rather have a blanket here for themso there isnoproblem

remembering itmorning and evening.

TOILET TRAINING:

I feelmostchildrenare readyto begintoilet training when theyarebetweentwoand three years ofage. Thisis something we should

discuss betweenus, since consistencybetween ourhomes willbe so important. Dressing your child in one-piece outfits such as

overalls or using pants withdifficultsnaps will cause frustration. Please take this into considerationeachmorning during the potty

training process. Be sure to provide me with severalextra outfits incaseof accidents.

DISCIPLINE:

I usepositive discipline techniques suchas making myexpectations clear, reminders, and redirectionbefore resorting to time-outs and

taking privileges away.Physicaland emotionalpunishments willnotbe used in my daycare. You willbe informed ifa problem

persists or if I need cooperationfromhome so that we canbe more consistentin whatis expected. Routine problemswillbe handled

without making a big dealofthem.

SMOKING:

As provided in the licensing Rule, smoking isprohibited in myhouse during daycare hours. Please donot smoke onmy property or

extinguishcigarettes inmyyard or driveway.

PETS

We have a catnamed Peanut. Heis declawed in the front and has a currentrabies vaccination. The litterboxis keptin the garage out

ofaccess to the children. He isbrushed regularlytokeephair to a minimum.

FIRE ANDSTORMDRILLS

Afire and escape planhasbeen drawnand is posted bythe front entrance. Fire and stormdrills are practiced monthly to teachthe

children how to dealwith an emergencysituation.Myhusband and I are both trained in basic first aid and infant/child CPR

TRANSPORTING

I willnot, under anycircumstances, transport your child in a vehicle. I do not have properchild restraints inmy vehicle and I do not

have the Child Passenger Safety Training required by the countyifI were to transport children who attend my daycare.

LIABILITY INSURANCE

I have liability coverage onmyhomeowners insurance policy tocover my daycare business.

GRIEVANCE POLICY

Ifyou are unsatisfied withmyservices or policy, please feelfree to communicate these concernswith me atany time.

FEES(See attached rate card)

Payment isdue everyMonday to cover the upcoming week. Alate charge of $5.00 per day willbe assessed to feesnot paid on time.

Afee of$15.00 will be assessed on checks not honored bythe bank. Families on assistantprograms are required to make the weekly

payment each Mondayand the monthly reimbursement checks willbe forwarded to themuponreceipt.

FINAL NOTICE

Atwo week notice is required at the time oftermination.By signing a contract agreement, you agree to give a two week notice before

terminating care or paying the two week fee to terminate immediately.I would appreciate as muchnotice as possible, so ifyou give

more than two weeks, your child’s spot is guaranteed until your date of termination.I willnotask you toleavebecause ofa new child

coming in.

PARKING

I kindlyrequestthatifyou arrive at daycare between 7:15 and 7:45, you do not parkin front ofour garage.Mikeleaves for work

betweenthese times and a lot ofparents are coming and going so at times hegets blocked infor quite awhile.

Revised 1/01/13

DAYCARE CONTRACT

This contract is between Marcia Reagan, DaycareProvider,and ____________________

____________________________________for thecare of:

(Parents or Guardian)

NAME:________________________________________ BIRTHDATE: ____________

NAME:________________________________________ BIRTHDATE:____________

Childcarewill begin on ____________________, 2013

PARENT(S)

NAME(S):______________________________________________________________

PARENT

ADDRESS:______________________________________________________________

________________________________________________________________________

HOME TELEPHONENUMBER:__________________________________

MOTHER’S WORKNUMBER:___________________________________

MOTHER’S CELL NUMBER: ____________________________________

FATHER’S WORK NUMBER:____________________________________

FATHER’S CELL NUMBER:_____________________________________

E-MAILADDRESS FOR DAYCARE RELATED CORRESPONDENCE:

_______________________________________________________________________

Contracted days and hours:________________________________________________

Thefeefor daycarewill be _____________ per week.

We (I) havereceived and haveread this contract dated __________ and agreeto abidebyit.

PARENTSIGNATURE:_________________________________________

PROVIDER SIGNATURE: _______________________________________

DATE SIGNED:____________________