Fillable Printable Due Diligence Checklist Template - British Columbia
Fillable Printable Due Diligence Checklist Template - British Columbia
Due Diligence Checklist Template - British Columbia
DUE DILIGENCE CHECKLISTPage 1 of 2
What is the standard of due diligence?
Taking all reasonable care to protect the well-being of
employees or co-workers.
What is the defense of due diligence?
All reasonable precautions to comply were taken in
the circumstances.
What is the test of due diligence?
Documentation of an effective OH&S program; an effective OH&S program includes:
þA written OHS program that has been implemented.
þAn employer who takes steps to control or eliminate specific hazards.
þWritten safe work procedures that are understood and followed by workers.
þWorkers who are provided with adequate instruction, training, supervision and discipline to work safely.
How can this checklist help?
The following checklist is intended to help employers determine if they have sufficient documentation of an effective
OH&S program. Other due diligence factors to consider include health and safety performance in the workplace, the
employer’s history of compliance with the Workers Compensation Act and OH&S Regulation, the degree of hazard
associated with violations, etc. This checklist is only a guideline.
Workplace (specify):
Part 1: Does the employer keep the following types of records or documents?
rWorker orientation recordsrRecords of worker/supervisor training showing the date, names
of attendees and topics covered (e.g. Lockout, WHMIS)
rInspection reports and records of corrective actions taken
to solve problems
rIncident/accident investigation reports and records of
corrective actions taken to solve problems
rRecords of meetings and crew talks where safety issues
were discussed
rSupervisor’s notes and logs of safety contacts with workers
rRecords showing use of progressive discipline to enforce
safety rules and written safe work procedures
rJoint OH&S Committee meeting reports showing steps taken
to address health and safety issues
rSubcontractor pre-qualification documentsrEquipment log books and maintenance records
rFirst aid records, medical certificates, hearing testsrForms and checklists showing the employer requires workers
to follow safe work procedures (e.g. confined space entry
permits)
rSampling and monitoring records of exposures to harmful
substances
rEmergency response plan and record of drills and any resulting
improvements
rOH&S related budget items and purchase ordersrStatistics on the frequency and severity of accidents
Part 2: Do the employer’s records or documents show an effective OH&S Program?
Do records/documents indicate that the employer/management:
1.State and communicate a clear workplace OH&S policyrYesrNo
2.Assign responsibility and resources for implementing OSH Program to identified person(s)r
YesrNo
3.Include workplace OH&S issues on management meeting agendas
rYesrNo
4.Require contractors to conform to OH&S regulationsr
YesrNo
5.Ensure records are maintained (See Part 1)
rYesrNo
6.Review statistics on the frequency and severity of accidents, as well as injury and illness trends
over time
r
YesrNo
7.Assign responsibility for identifying hazards and conducting risk assessmentsr
YesrNo
8.Implement appropriate controls (engineering, work practice/administrative, PPE) for identified
hazards (e.g. machine guarding, lockout, bloodborne pathogens, confined space, falls from
elevation, chemical hazards, repetitive strain injury, etc.)
rYesrNo
9.Implement a preventative maintenance schedule as required by manufacturers’ and industry
recommendations and standards
rYesrNo
10.Address Joint Health & Safety Committee or health & safety representative recommendations
rYesrNo
11.Review OH&S Program activities (e.g. once a year) and make improvements as neededrYesrNo
DUE DILIGENCE CHECKLISTPage 2 of 2
Do records/documents indicate that supervisors:
12.Receive training to perform their safety and health responsibilities
rYesrNo
13.Give crew talks/conduct safety meetingsrYesrNo
14.Participate in inspectionsr
YesrNo
15.Conduct incident/accident investigations
rYesrNo
16.Take action to correct reported hazardsr
YesrNo
17.Conduct orientation
rYesrNo
18.Conduct on-the-job trainingr
YesrNo
19.Evaluate training to ensure that it is effective
rYesrNo
20.Monitor work conditions and practices in areas where they have responsibility
rYesrNo
21.Correct employees not following rules and proceduresr
YesrNo
22.Keep records of progressive discipline
rYesrNo
23.Have OH&S considered as an element in their performance evaluationr
YesrNo
Do records/documents indicate that workers:
24.Receive orientation
rYesrNo
25.Receive specific job instruction
rYesrNo
26.Receive health and safety training (e.g. responsibilities, hazards, engineering controls, written
safe work procedures, use of PPE)
r
YesrNo
27.Demonstrate the skills/knowledge necessary to perform their jobs safelyr
YesrNo
28.Report injuries and hazards
rYesrNo
29.Participate in inspectionsr
YesrNo
30.Participate in incident/accident investigations
rYesrNo
When dealing with disciplinary procedures for workers, supervisors and managers who don’t
follow safety rules or safe work procedures:
31.Are there disciplinary procedures in place?rYesrNo
32.Are workers/supervisors/managers aware of them?rYesrNo
33.Are disciplinary procedures used effectively?
rYesrNo
34.Are they monitored by the Joint Health & Safety Committee or health and safety representative?rYesrNo
35.Are good records kept of progressive discipline used to enforce safety rules and written safe
work procedures?
rYesrNo
Checklist completed by (name):Date:
Employer’s Action Plan
Item #Action Required (specify)Action by (name)Target DateCompleted
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For more information on OH&S Programs or answers to other health and safety questions, contact your local WCB
officer or the Prevention Information Line at 1 888 621-SAFE (7233) or 604 276-3100.
