SAMPLE FOLLOW-UP LETTERS

Sample Follow-Up Letter #1

Dear (Insert Colleague’s Name Here):

First, let me express my appreciation for your willingness to participate in our local public

in one or both workshops. You will benefit most from reading these in advance of the

sessions. The preparatory materials include program agendas for the workshops, and

some literature on the Ten Essential Public Health Services, which are the framework

for the local public health system performance standards. During the course of the

workshops we will be discussing each of these “Essential Services,” and ranking our

performance based on a set of questions that will be distributed at the session.

It is understood that some of you will be attending just one of the two workshops.

Nonetheless, we wanted you to have the information for both sessions in order to

understand the full scope of the standards project.

large. But I am confident that we can work productively and achieve the desired

outcome in the time allotted. Most importantly, I believe that this undertaking will result

in a better grasp of where we are as a public health system and help us to chart the

course for the future.

Sincerely,

SAMPLE FOLLOW-UP LETTERS

Sample Follow-Up Letter #2

Dear (Insert Colleague’s Name Here):

I am looking forward to hearing from more of you about your commitment to participate

either session, please call (Insert Contact Name) at (Insert Contact Information Here) or

send (Insert Contact Name Here) an email message (Insert Contact Information Here)

and (Insert Contact Name Here) can advise you on which day is more important,

depending on your area of expertise.

We intend to focus the first workshop, scheduled for (Insert Date Here), on the personal

health/medical care and community health education side, meaning that we really need

the participation of the hospitals, our community health center, school based health

center, school nursing private doctors, the VNA, youth service agencies, community

service agencies, school health education, and our (Insert Geographical Region Here)

emergencies, diagnosing and investigating health problems and hazards, and other

public health "surveillance" functions. We hope to bring in more of our emergency

response partners on this day including EMS, Fire Marshall, Conservation office, etc, as

well as the hospitals etc.

I tell you this not to discourage you from attending both days, but rather to help you

decide if you absolutely cannot commitment to attending both sessions. Please let

(Insert Contact Name and Information Here) know your plans by (Insert Date Here), so

that we can send out more information to all who will be participating, or invite others if