Fillable Printable Follow-Up Letter Format Download

Follow-Up Letter Format Download

Follow-Up Letter

Follow-up letters may be sent after an interview, after a meeting, to request additional information or

comment on information received, to provide a reminder about deadlines, or to touch base with a

prospective client. The letter should follow the official business letter formatting. (Refer to the

Formatting a Business Letter resource.)

Follow-up letters contain the following components:

1. Introduction:

A. Introduce yourself.

B. Explain your purpose for writing the letter.

2. Body:

A. Provide any necessary additional information.

B. Provide a plan of action.

C. Offer assistance.

D. Remind the reader about any previous agreements or conversations.

3. Conclusion:

A. Express gratitude.

B. Offer to provide more information.

C. Provide your contact information.