Fillable Printable Form 940

What is a Form 940 ?

Form 940 is an IRS's form for Employer's Annual Federal Unemployment (FUTA) Tax Return. Form 940 is used for one who pays wages of $1,500 or more to employees in any calendar quarter or has one or more employees for at least some part of a day in any 20 or more different weeks. Edit and download printable form 940 online. Find fillable form 940 at Handypdf.com.

Fillable Printable Form 940

What is a Form 940 ?

Form 940

Form 940 for 2016:

Employer's Annual Federal Unemployment (FUTA) Tax Return

Department of the Treasury — Internal Revenue Service

850113

OMB No. 1545-0028

Employer identification number

(EIN)

—

Name (not your trade name)

Trade name (if any)

Address

Number Street Suite or room number

City State

ZIP code

Foreign country name

Foreign province/county

Foreign postal code

Read the separate instructions before you complete this form. Please type or print within the boxes.

Type of Return

(Check all that apply.)

a. Amended

b. Successor employer

c. No payments to employees in

2016

d. Final: Business closed or

stopped paying wages

Instructions and prior-year forms are

available at www.irs.gov/form940.

Part 1: Tell us about your return. If any line does NOT apply, leave it blank. See instructions before completing Part 1.

1a If you had to pay state unemployment tax in one state only, enter the state abbreviation . 1a

If you had to pay state unemployment tax in more than one state, you are a multi-state

employer . . . . . . . . . . . . . . . . . . . . . . . . . . .

Check here.

Complete Schedule A (Form 940).

2 If you paid wages in a state that is subject to CREDIT REDUCTION . . . . . . . . 2

Check here.

Complete Schedule A (Form 940).

Part 2: Determine your FUTA tax before adjustments. If any line does NOT apply, leave it blank.

3 Total payments to all employees . . . . . . . . . . . . . . . . . . . 3

4 Payments exempt from FUTA tax . . . . . . . 4

Check all that apply:

4a Fringe benefits

4b Group-term life insurance

4c Retirement/Pension

4d Dependent care

4e Other

5 Total of payments made to each employee in excess of

$7,000 . . . . . . . . . . . . . . . .

6 Subtotal (line 4 + line 5 = line 6) . . . . . . . . . . . . . . . . . . . . 6

7 Total taxable FUTA wages (line 3 – line 6 = line 7). See instructions . . . . . . . . . 7

8 FUTA tax before adjustments (line 7 x 0.006 = line 8) . . . . . . . . . . . . .

Part 3: Determine your adjustments. If any line does NOT apply, leave it blank.

If ALL of the taxable FUTA wages you paid were excluded from state unemployment tax,

multiply line 7 by 0.054 (line 7 × 0.054 = line 9). Go to line 12 . . . . . . . . . .

If SOME of the taxable FUTA wages you paid were excluded from state unemployment tax,

OR you paid ANY state unemployment tax late (after the due date for filing Form 940),

complete the worksheet in the instructions. Enter the amount from line 7 of the worksheet . . 10

11 If credit reduction applies, enter the total from Schedule A (Form 940) . . . . . . .

Part 4: Determine your FUTA tax and balance due or overpayment. If any line does NOT apply, leave it blank.

12 Total FUTA tax after adjustments (lines 8 + 9 + 10 + 11 = line 12) . . . . . . . . . 12

13 FUTA tax deposited for the year, including any overpayment applied from a prior year . 13

14 Balance due. If line 12 is more than line 13, enter the excess on line 14.

• If line 14 is more than $500, you must deposit your tax.

• If line 14 is $500 or less, you may pay with this return. See instructions . . . . . . .

Overpayment. If line 13 is more than line 12, enter the excess on line 15 and check a box below

▶

You MUST complete both pages of this form and SIGN it.

Check one:

Apply to next return.

Send a refund.

■

▶

For Privacy Act and Paperwork Reduction Act Notice, see the back of Form 940-V, Payment Voucher.

Cat. No. 11234O

Form

940 (2016)

850212

Name (not your trade name)

Employer identification number (EIN)

Part 5: Report your FUTA tax liability by quarter only if line 12 is more than $500. If not, go to Part 6.

Report the amount of your FUTA tax liability for each quarter; do NOT enter the amount you deposited. If you had no liability for

a quarter, leave the line blank.

16a 1st quarter (January 1 – March 31) . . . . . . . . . 16a

16b 2nd quarter (April 1 – June 30) . . . . . . . . . . 16b

16c 3rd quarter (July 1 – September 30) . . . . . . . . 16c

16d 4th quarter (October 1 – December 31) . . . . . . . 16d

17 Total tax liability for the year (lines 16a + 16b + 16c + 16d = line 17) 17

Total must equal line 12.

Part 6:

May we speak with your third-party designee?

Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the instructions

for details.

Yes. Designee's name and phone number

Select a 5-digit Personal Identification Number (PIN) to use when talking to IRS

No.

Part 7:

Sign here. You MUST complete both pages of this form and SIGN it.

Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the

best of my knowledge and belief, it is true, correct, and complete, and that no part of any payment made to a state unemployment

fund claimed as a credit was, or is to be, deducted from the payments made to employees. Declaration of preparer (other than

taxpayer) is based on all information of which preparer has any knowledge.

✗

Sign your

name here

Date / /

Print your

name here

Print your

title here

Best daytime phone

Paid Preparer Use Only

Check if you are self-employed

Preparer's name

Preparer's

signature

Firm's name (or yours

if self-employed)

Address

City State

PTIN

Date / /

EIN

Phone

ZIP code

Page 2 Form 940 (2016)

Form 940-V,

Payment Voucher

Purpose of Form

Complete Form 940-V if you're making a payment with

Form 940. We will use the completed voucher to credit

your payment more promptly and accurately, and to

improve our service to you.

Making Payments With Form 940

To avoid a penalty, make your payment with your 2016

Form 940 only if your FUTA tax for the fourth quarter

(plus any undeposited amounts from earlier quarters) is

$500 or less. If your total FUTA tax after adjustments

(Form 940, line 12) is more than $500, you must make

deposits by electronic funds transfer. See When Must

You Deposit Your FUTA Tax? in the Instructions for Form

940. Also see sections 11 and 14 of Pub. 15 for more

information about deposits.

▲

CAUTION

Use Form 940-V when making any payment with

Form 940. However, if you pay an amount with

Form 940 that should've been deposited, you

may be subject to a penalty. See Deposit

Penalties in section 11 of Pub. 15.

Specific Instructions

Box 1—Employer Identification Number (EIN). If you

don't have an EIN, you may apply for one online. Go to

IRS.gov and type “EIN” in the search box. You may also

apply for an EIN by faxing or mailing Form SS-4 to the

IRS. If you haven't received your EIN by the due date of

Form 940, write “Applied For” and the date you applied in

this entry space.

Box 2—Amount paid. Enter the amount paid with

Form 940.

Box 3—Name and address. Enter your name and

address as shown on Form 940.

• Enclose your check or money order made payable to

“United States Treasury.” Be sure to enter your EIN,

“Form 940,” and “2016” on your check or money order.

Don't send cash. Don't staple Form 940-V or your

payment to Form 940 (or to each other).

• Detach Form 940-V and send it with your payment and

Form 940 to the address provided in the Instructions for

Form 940.

Note: You must also complete the entity information

above Part 1 on Form 940.

✁

▼

Detach Here and Mail With Your Payment and Form 940.

▼

✃

Form

940-V

Department of the Treasury

Internal Revenue Service

Payment Voucher

▶

Don't staple or attach this voucher to your payment.

OMB No. 1545-0028

2016

1 Enter your employer identification number (EIN).

Enter the amount of your payment.

▶

Make your check or money order payable to “United States Treasury”

Dollars Cents

3 Enter your business name (individual name if sole proprietor).

Enter your address.

Enter your city, state, and ZIP code or your city, foreign country name, foreign province/county, and foreign postal code.

Form 940 (2016)

Privacy Act and Paperwork Reduction Act Notice.

We ask for the information on this form to carry out the

Internal Revenue laws of the United States. We need it

to figure and collect the right amount of tax. Chapter

23, Federal Unemployment Tax Act, of Subtitle C,

Employment Taxes, of the Internal Revenue Code

imposes a tax on employers with respect to employees.

This form is used to determine the amount of the tax that

you owe. Section 6011 requires you to provide the

requested information if you are liable for FUTA tax under

section 3301. Section 6109 requires you to provide your

identification number. If you fail to provide this

information in a timely manner or provide a false or

fraudulent form, you may be subject to penalties.

You aren't required to provide the information

requested on a form that is subject to the Paperwork

Reduction Act unless the form displays a valid OMB

control number. Books and records relating to a form or

instructions must be retained as long as their contents

may become material in the administration of any Internal

Revenue law.

Generally, tax returns and return information are

confidential, as required by section 6103. However,

section 6103 allows or requires the IRS to disclose or

give the information shown on your tax return to others

as described in the Code. For example, we may disclose

your tax information to the Department of Justice for civil

and criminal litigation, and to cities, states, the District of

Columbia, and U.S. commonwealths and possessions to

administer their tax laws. We may also disclose this

information to other countries under a tax treaty, to

federal and state agencies to enforce federal nontax

criminal laws, or to federal law enforcement and

intelligence agencies to combat terrorism.

The time needed to complete and file this form will vary

depending on individual circumstances. The estimated

average time is:

Recordkeeping . . . . . . . . . . 9 hr., 19 min.

Learning about the law or the form . . 1 hr., 23 min.

Preparing, copying, assembling, and

sending the form to the IRS . . . . . 1 hr., 36 min.

If you have comments concerning the accuracy of

these time estimates or suggestions for making

Form 940 simpler, we would be happy to hear from

you. You can send us comments from

www.irs.gov/formspubs. Click on More Information and

then click on Give us feedback. Or you can send your

comments to Internal Revenue Service, Tax Forms and

Publications Division, 1111 Constitution Ave. NW,

IR-6526, Washington, DC 20224. Don't send Form 940 to

this address. Instead, see Where Do You File? in the

Instructions for Form 940.