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Fillable Printable Form 941

What is a Form 941 ?

Form 941, Employer's Quarterly Federal Tax Return, is an IRS payroll tax form that every employer needs to know about. It is used by employers to report income taxes, social security tax, or Medicare tax withheld from employee's paychecks, and pay the employer's portion of social security or Medicare tax. Fill fillable form 941 online, download blank or editable online with Handypdf.com.

Fillable Printable Form 941

What is a Form 941 ?

Form 941, Employer's Quarterly Federal Tax Return, is an IRS payroll tax form that every employer needs to know about. It is used by employers to report income taxes, social security tax, or Medicare tax withheld from employee's paychecks, and pay the employer's portion of social security or Medicare tax. Fill fillable form 941 online, download blank or editable online with Handypdf.com.

Form 941

Form 941

Form 941 for 2017:
(Rev. January 2017)
Employer’s QUARTERLY Federal Tax Return
Department of the Treasury — Internal Revenue Service
950117
OMB No. 1545-0029
Employer identification number (EIN)
Name (not your trade name)
Trade name (if any)
Address
Number Street Suite or room number
CityStateZIP code
Foreign country name
Foreign province/county
Foreign postal code
Report for this Quarter of 2017
(Check one.)
1: January, February, March
2: April, May, June
3: July, August, September
4: October, November, December
Instructions and prior year forms are
available at www.irs.gov/form941.
Read the separate instructions before you complete Form 941. Type or print within the boxes.
Part 1:
Answer these questions for this quarter.
1
Number of employees who received wages, tips, or other compensation for the pay period
including: Mar. 12 (Quarter 1), June 12 (Quarter 2), Sept. 12 (Quarter 3), or Dec. 12 (Quarter 4)
1
2Wages, tips, and other compensation .................2
.
3Federal income tax withheld from wages, tips, and other compensation ......3
.
4If no wages, tips, and other compensation are subject to social security or Medicare taxCheck and go to line 6.
Column 1Column 2
5aTaxable social security wages..
.
× 0.124 =
.
5bTaxable social security tips...
.
× 0.124 =
.
5cTaxable Medicare wages & tips..
.
× 0.029 =
.
5d
Taxable wages & tips subject to
Additional Medicare Tax withholding
.
× 0.009 =
.
5eAdd Column 2 from lines 5a, 5b, 5c, and 5d ...............5e
.
5fSection 3121(q) Notice and Demand—Tax due on unreported tips (see instructions) ..5f
.
6Total taxes before adjustments. Add lines 3, 5e, and 5f............6
.
7Current quarter’s adjustment for fractions of cents .............7
.
8Current quarter’s adjustment for sick pay ................8
.
9
Current quarter’s adjustments for tips and group-term life insurance .......
9
.
10Total taxes after adjustments. Combine lines 6 through 9...........10
.
11
Qualified small business payroll tax credit for increasing research activities. Attach Form 8974
11
.
12Total taxes after adjustments and credits. Subtract line 11 from line 10.......12
.
13
Total deposits for this quarter, including overpayment applied from a prior quarter and
overpayments applied from Form 941-X, 941-X (PR), 944-X, or 944-X (SP) filed in the current quarter
13
.
14Balance due. If line 12 is more than line 13, enter the difference and see instructions...14
.
15
Overpayment. If line 13 is more than line 12, enter the difference
.
Check one:
Apply to next return.
Send a refund.
You MUST complete both pages of Form 941 and SIGN it.
Next
For Privacy Act and Paperwork Reduction Act Notice, see the back of the Payment Voucher.
Cat. No. 17001Z
Form
941 (Rev. 1-2017)
950217
Name (not your trade name)
Employer identification number (EIN)
Part 2:
Tell us about your deposit schedule and tax liability for this quarter.
If you are unsure about whether you are a monthly schedule depositor or a semiweekly schedule depositor, see section 11
of Pub. 15.
16Check one:
Line 12 on this return is less than $2,500 or line 12 (line 10 if the prior quarter was the fourth quarter of 2016) on the return
for the prior quarter was less than $2,500, and you didn’t incur a $100,000 next-day deposit obligation during the current
quarter. If line 12 (line 10 if the prior quarter was the fourth quarter of 2016) for the prior quarter was less than $2,500 but line 12 on
this return is $100,000 or more, you must provide a record of your federal tax liability. If you are a monthly schedule depositor,
complete the deposit schedule below; if you are a semiweekly schedule depositor, attach Schedule B (Form 941). Go to Part 3.
You were a monthly schedule depositor for the entire quarter. Enter your tax liability for each month and total
liability for the quarter, then go to Part 3.
Tax liability:Month 1
.
Month 2
.
Month 3
.
Total liability for quarter
.
Total must equal line 12.
You were a semiweekly schedule depositor for any part of this quarter. CompleteSchedule B (Form 941),
Report of Tax Liability for Semiweekly Schedule Depositors,and attach it to Form 941.
Tell us about your business. If a question does NOT apply to your business, leave it blank.Part 3:
17If your business has closed or you stopped paying wages ...............Check here, and
enter the final date you paid wages
/ / .
18If you are a seasonal employer and you don’t have to file a return for every quarter of the year ..
Check here.
May we speak with your third-party designee?Part 4:
Do you want to allow an employee, a paid tax preparer, or another person to discuss this return with the IRS? See the instructions
for details.
Yes.Designee’s name and phone number
Select a 5-digit Personal Identification Number (PIN) to use when talking to the IRS.
No.
Sign here. You MUST complete both pages of Form 941 and SIGN it.Part 5:
Under penalties of perjury, I declare that I have examined this return, including accompanying schedules and statements, and to the best of my knowledge
and belief, it is true, correct, and complete. Declaration of preparer (other than taxpayer) is based on all information of which preparer has any knowledge.
Sign your
name here
Print your
name here
Print your
title here
Date/ /Best daytime phone
Paid Preparer Use Only
Check if you are self-employed ...
Preparer’s name
PTIN
Preparer’s signature
Date/ /
Firm’s name (or yours
if self-employed)
Address
CityState
EIN
Phone
ZIP code
Page 2Form 941 (Rev. 1-2017)
Form 941-V,
Payment Voucher
Purpose of Form
Complete Form 941-V if you're making a payment with
Form 941. We will use the completed voucher to credit
your payment more promptly and accurately, and to
improve our service to you.
Making Payments With Form 941
To avoid a penalty, make your payment with Form 941
only if:
• Your total taxes for either the current quarter (Form 941,
line 12) or the preceding quarter (Form 941, line 12 (line
10 if the preceding quarter was the fourth quarter of
2016)) are less than $2,500, you didn't incur a $100,000
next-day deposit obligation during the current quarter,
and you're paying in full with a timely filed return; or
• You are a monthly schedule depositor making a
payment in accordance with the Accuracy of Deposits
Rule. See section 11 of Pub. 15 for details. In this case,
the amount of your payment may be $2,500 or more.
Otherwise, you must make deposits by electronic funds
transfer. See section 11 of Pub. 15 for deposit
instructions. Don't use Form 941-V to make federal tax
deposits.
!
CAUTION
Use Form 941-V when making any paymentwith
Form 941. However, if you pay an amount with
Form 941 that should've been deposited, you
maybe subject to a penalty. SeeDeposit Penalties in
section 11 of Pub. 15.
Specific Instructions
Box 1—Employer identification number (EIN). If you
don't have an EIN, you may apply for one online by
visiting the IRS website at www.irs.gov/ein. You may also
apply for an EIN by faxing or mailing Form SS-4 to the
IRS. If you haven't received your EIN by the due date of
Form 941, write “Applied For” and the date you applied in
this entry space.
Box 2—Amount paid. Enter the amount paid with
Form 941.
Box 3—Tax period. Darken the circle identifying the
quarter for which the payment is made. Darken only
one circle.
Box 4—Name and address. Enter your name and
address as shown on Form 941.
• Enclose your check or money order made payable to
“United States Treasury.” Be sure to enter your
EIN, “Form 941,” and the tax period (“1st Quarter 2017,”
“2nd Quarter 2017,” “3rd Quarter 2017,” or “4th Quarter
2017”) on your check or money order. Don't send cash.
Don't staple Form 941-V or your payment to Form 941 (or
to each other).
• Detach Form 941-V and send it with your payment
and Form 941 to the address in the Instructions for
Form 941.
Note: You must also complete the entity information
above Part 1 on Form 941.
Detach Here and Mail With Your Payment and Form 941.
Form
941-V
Department of the Treasury
Internal Revenue Service
Payment Voucher
Don't staple this voucher or your payment to Form 941.
OMB No. 1545-0029
2017
1Enter your employer identification
number (EIN).
2
Enter the amount of your payment.
Make your check or money order payable to “United States Treasury”
DollarsCents
3Tax Period
1st
Quarter
2nd
Quarter
3rd
Quarter
4th
Quarter
4
Enter your business name (individual name if sole proprietor).
Enter your address.
Enter your city, state, and ZIP code or your city, foreign country name, foreign province/county, and foreign postal code.
Form 941 (Rev. 1-2017)
Privacy Act and Paperwork Reduction Act Notice.
We ask for the information on Form 941 to carry outthe
Internal Revenue laws of the United States. Weneed it to
figure and collect the right amount of tax.Subtitle C,
Employment Taxes, of the Internal RevenueCode
imposes employment taxes on wages and provides for
income tax withholding. Form 941 is used to determine
the amount of taxes that you owe. Section 6011requires
you to provide the requested information if thetax is
applicable to you. Section 6109 requires you to provide
your identification number. If you fail to provide this
information in atimely manner, or provide false or
fraudulent information, you may be subject to penalties.
You're not required to provide the information
requested on a form that is subject to the Paperwork
Reduction Act unless the form displays a valid OMB
control number. Books and records relating to a form or
its instructions must be retained as long as their contents
may become material in the administration of any Internal
Revenue law.
Generally, tax returns and return information are
confidential, as required by section 6103. However,
section 6103 allows or requires the IRS to disclose or
give the information shown on your tax return to others
as described in the Code. For example, we may
disclose your tax information to the Department of
Justice for civil and criminal litigation, and to cities,
states, the District of Columbia, and U.S. commonwealths
and possessions for use in administering their tax laws.
We may also disclose this information to other countries
under a tax treaty, to federal and state agencies to
enforce federal nontax criminal laws, or to federal law
enforcement and intelligence agencies to combat
terrorism.
The time needed to complete and file Form 941 will
vary depending on individual circumstances. The
estimated average time is:
Recordkeeping..........13 hr., 52 min.
Learning about the law or the form.... 47 min.
Preparing, copying, assembling, and
sending the form to the IRS..... 1 hr., 3 min.
If you have comments concerning the accuracy of
these time estimates or suggestions for making Form 941
simpler, we would be happy to hear from you. You can
send us comments from www.irs.gov/formcomment. Or
you can send your comments to Internal Revenue
Service, Tax Forms and Publications Division, 1111
Constitution Ave. NW, IR-6526, Washington, DC 20224.
Don'tsend Form 941 to this address. Instead, see Where
Should You File? in the Instructions for Form 941.
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