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Fillable Printable Form 941-X

Fillable Printable Form 941-X

Form 941-X

Form 941-X

Form 941-X:
(Rev. April 2017)
Adjusted Employer's QUARTERLY Federal Tax Return or Claim for Refund
Department of the Treasury — Internal Revenue Service
OMB No. 1545-0029
Employer identification number
(EIN)
Name(not your trade name)
Trade name (if any)
Address
Number Street Suite or room number
CityState
ZIP code
Foreign country name
Foreign province/county
Foreign postal code
Read the separate instructions before completing this form. Use this form to correct
errors you made on Form 941 or 941-SS. Use a separate Form 941-X for each quarter
that needs correction. Type or print within the boxes. You MUST complete all three
pages. Don't attach this form to Form 941 or 941-SS.
Return You're Correcting ...
Check the type of return you're correcting.
941
941-SS
Check the ONE quarter you're correcting.
1: January, February, March
2: April, May, June
3: July, August, September
4: October, November, December
Enter the calendar year of the
quarter you're correcting.
(YYYY)
Enter the date you discovered errors.
//
(MM / DD / YYYY)
Part 1: Select ONLY one process. See page 4 for additional guidance.
1.
Adjusted employment tax return. Check this box if you underreported amounts. Also
check this box if you overreported amounts and you would like to use the adjustment
process to correct the errors. You must check this box if you're correcting both
underreported and overreported amounts on this form. The amount shown on line 21, if
less than zero, may only be applied as a credit to your Form 941, Form 941-SS, or
Form 944 for the tax period in which you're filing this form.
2.
Claim. Check this box if you overreported amounts only and you would like to use the
claim process to ask for a refund or abatement of the amount shown on line 21. Don't
check this box if you're correcting ANY underreported amounts on this form.
Part 2: Complete the certifications.
3.
I certify that I've filed or will file Forms W-2, Wage and Tax Statement, or Forms W-2c, Corrected Wage and Tax Statement,
as required.
Note: If you're correcting underreported amounts only, go to Part 3 on page 2 and skip lines 4 and 5. If you're correcting overreported
amounts, for purposes of the certifications on lines 4 and 5, Medicare tax doesn't include Additional Medicare Tax. Form 941-X can't be
used to correct overreported amounts of Additional Medicare Tax unless the amounts weren't withheld from employee wages or an
adjustment is being made for the current year.
4.
If you checked line 1 because you're adjusting overreported amounts, check all that apply. You must check at least one box.
I certify that:
a.I repaid or reimbursed each affected employee for the overcollected federal income tax or Additional Medicare Tax for the current
year and the overcollected social security tax and Medicare tax for current and prior years. For adjustments of employee social
security tax and Medicare tax overcollected in prior years, I have a written statement from each affected employee stating that he
or she hasn't claimed (or the claim was rejected) and won't claim a refund or credit for the overcollection.
b.
The adjustments of social security tax and Medicare tax are for the employer’s share only. I couldn't find the affected employees or
each affected employee didn't give me a written statement that he or she hasn't claimed (or the claim was rejected) and won't
claim a refund or credit for the overcollection.
c.
The adjustment is for federal income tax, social security tax, Medicare tax, or Additional Medicare Tax that I didn't withhold from
employee wages.
5.
If you checked line 2 because you're claiming a refund or abatement of overreported employment taxes, check all that apply.
You must check at least one box.
I certify that:
a.
I repaid or reimbursed each affected employee for the overcollected social security tax and Medicare tax. For claims of employee
social security tax and Medicare tax overcollected in prior years, I have a written statement from each affected employee stating
that he or she hasn't claimed (or the claim was rejected) and won't claim a refund or credit for the overcollection.
b.
I have a written consent from each affected employee stating that I may file this claim for the employee’s share of social security
tax and Medicare tax. For refunds of employee social security tax and Medicare tax overcollected in prior years, I also have a
written statement from each affected employee stating that he or she hasn't claimed (or the claim was rejected) and won't claim a
refund or credit for the overcollection.
c.
The claim for social security tax and Medicare tax is for the employer’s share only. I couldn't find the affected employees; or each
affected employee didn't give me a written consent to file a claim for the employee’s share of social security tax and Medicare tax;
or each affected employee didn't give me a written statement that he or she hasn't claimed (or the claim was rejected) and won't
claim a refund or credit for the overcollection.
d.
The claim is for federal income tax, social security tax, Medicare tax, or Additional Medicare Tax that I didn't withhold from
employee wages.
Next
For Paperwork Reduction Act Notice, see the instructions.
www.irs.gov/Form941XCat. No. 17025J
Form
941-X (Rev. 4-2017)
Name (not your trade name)Employer identification number (EIN)
Correcting quarter
(1, 2, 3, 4)
Correcting calendar year (YYYY)
Part 3: Enter the corrections for this quarter. If any line doesn't apply, leave it blank.
Column 1
Total corrected
amount (for ALL
employees)
Column 2
Amount originally
reported or as
previously corrected
(for ALL employees)
=
Column 3
Difference
(If this amount is a
negative number,
use a minus sign.)
Column 4
Tax correction
6. Wages, tips and other
compensation (Form 941, line 2)
.
.
=
.
Use the amount in Column 1 when you
prepare your Forms W-2 or Forms W-2c.
7.
Federal income tax withheld
from wages, tips, and other
compensation (Form 941, line 3)
.
.
=
.
Copy Column
3 here
.
8. Taxable social security wages
(Form 941 or 941-SS, line 5a,
Column 1)
.
.
=
.
× 0.124* =
.
*If you're correcting your employer share only, use 0.062. See instructions.
9.
Taxable social security tips (Form
941 or 941-SS, line 5b, Column 1)
.
.
=
.
× 0.124* =
.
*If you're correcting your employer share only, use 0.062. See instructions.
10.
Taxable Medicare wages and tips
(Form 941 or 941-SS, line 5c, Column 1)
.
.
=
.
× 0.029* =
.
*If you're correcting your employer share only, use 0.0145. See instructions.
11. Taxable wages & tips subject to
Additional Medicare Tax
withholding (Form 941 or
941-SS, line 5d)
.
.
=
.
× 0.009* =
.
*Certain wages and tips reported in Column 3 shouldn't be multiplied by 0.009. See instructions.
12. Section 3121(q) Notice and
Demand—Tax due on
unreported tips
(Form 941 or 941-SS, line 5f)
.
.
=
.
Copy Column
3 here
.
13.Tax adjustments (Form941 or
941-SS, lines 7–9)
.
.
=
.
Copy Column
3 here
.
14. Qualified small business payroll
tax credit for increasing
research activities (Form 941 or
941-SS, line 11; you must attach
Form 8974)
.
.
=
.
See
instructions
.
15. Special addition to wages for
federal income tax
.
.
=
.
See
instructions
.
16. Special addition to wages for
social security taxes
.
.
=
.
See
instructions
.
17. Special addition to wages for
Medicare taxes
.
.
=
.
See
instructions
.
18. Special addition to wages for
Additional Medicare Tax
.
.
=
.
See
instructions
.
19.Combine the amounts on lines 7–18 of Column 4 .....................
.
20a. COBRA premium assistance
payments (see instructions)
.
.
=
.
See
instructions
.
20b. Number of individuals provided
COBRA premium assistance
(see instructions)
=
21.Total. Combine the amounts on lines 19 and 20a of Column 4 .................
.
If line 21 is less than zero:
• If you checked line 1, this is the amount you want applied as a credit to your Form 941 for the tax period in which you're filing this
form. (If you're currently filing a Form 944, Employer’s ANNUAL Federal Tax Return, see the instructions.)
• If you checked line 2, this is the amount you want refunded or abated.
If line 21 is more than zero, this is the amount you owe. Pay this amount by the time you file this return. For information on how to
pay, seeAmount you owein the instructions.
Next
Page 2Form 941-X (Rev. 4-2017)
Name (not your trade name)Employer identification number (EIN)
Correcting quarter
(1, 2, 3, 4)
Correcting calendar year (YYYY)
Explain your corrections for this quarter.Part 4:
22.
Check here if any corrections you entered on a line include both underreported and overreported amounts. Explain both
your underreported and overreported amounts on line 24.
23.Check here if any corrections involve reclassified workers. Explain on line 24.
24.You must give us a detailed explanation of how you determined your corrections. See the instructions.
Sign here. You must complete all three pages of this form and sign it.Part 5:
Under penalties of perjury, I declare that I have filed an original Form 941 or Form 941-SS and that I have examined this adjusted return or claim, including
accompanying schedules and statements, and to the best of my knowledge and belief, it is true, correct, and complete. Declaration of preparer (other than
taxpayer) is based on all information of which preparer has any knowledge.
Sign your
name here
Date / /
Print your
name here
Print your
title here
Best daytime phone
Paid Preparer Use Only
Check if you're self-employed ...
Preparer’s name
Preparer’s signature
Firm’s name (or yours
if self-employed)
Address
CityState
PTIN
Date / /
EIN
Phone
ZIP code
Page 3Form 941-X (Rev. 4-2017)
Form 941-X: Which process should you use?
Type of errors
you're
correcting
Underreported
amounts
ONLY
Use the adjustment process to correct underreported amounts.
• Check the box on line 1.
• Pay the amount you owe from line 21 by the time you file Form 941-X.
Overreported
amounts
ONLY
The process you
use depends on
when you file
Form 941-X.
If you're filing Form 941-X
MORE THAN 90 days before
the period of limitations on
credit or refund for Form 941
or Form 941-SS expires...
Choose either the adjustment process or the claim
process to correct the overreported amounts.
Choose the adjustment process if you want the
amount shown on line 21 credited to your Form941,
Form 941-SS, or Form 944 forthe period in which you
file Form 941-X. Check thebox on line 1.
OR
Choose the claim process if you want theamount
shown on line 21 refunded to you orabated. Check
the box on line 2.
If you're filing Form 941-X
WITHIN 90 days of the
expiration of the period of
limitations on credit or refund
for Form 941 or Form 941-SS...
You must use the claim process to correct the
overreported amounts. Check the box on line 2.
BOTH
underreported
and
overreported
amounts
The process you
use depends on
when you file
Form 941-X.
If you're filing Form 941-X
MORE THAN 90 days before
the period of limitations on
credit or refund for Form 941
or Form 941-SS expires...
Choose either the adjustment process or both the
adjustment process and the claim process when you
correct both underreported and overreported
amounts.
Choose the adjustment process if combiningyour
underreported amounts and overreportedamounts results
in a balance due or creates acredit that you want applied
to Form 941, Form 941-SS, or Form 944.
• File one Form 941-X, and
• Check the box on line 1 and follow the instructions
on line 21.
OR
Choose both the adjustment process and the
claim process if you want the overreportedamount
refunded to you or abated.
File two separate forms.
1. For the adjustment process, file one Form941-X
to correct the underreported amounts.Check the
box on line 1. Pay the amount youowe from line
21 by the time you file Form 941-X.
2. For the claim process, file a second Form941-X
to correct the overreported amounts.Check the
box on line 2.
If you're filing Form 941-X
WITHIN 90 days of the
expiration of the period of
limitations on credit or
refund for Form 941 or
Form 941-SS...
You must use both the adjustment process and
the claim process.
File two separate forms.
1. For the adjustment process,file one Form941-X to
correct the underreported amounts.Check the box
on line 1. Pay the amount youowe from line 21 by
the time you file Form 941-X.
2. For the claim process,file a second Form941-X to
correct the overreported amounts.Check the box
on line 2.
Page 4Form 941-X (Rev. 4-2017)
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