Fillable Printable General Project Feasibility Study Template
Fillable Printable General Project Feasibility Study Template
General Project Feasibility Study Template
FEASIBILITY STUDY TEMPLATE
This Feasibility Study Template is free for you to copy and use on
your project and within your organization. We hope that you find
this template useful and welcome your comments.
F
EASIBILITY
S
TUDY
<P
ROJECT
N
AME
>
COMPANY
N
AME
S
TREET
A
DDRESS
C
ITY
,
S
TATE
Z
IP
C
ODE
D
ATE
1
T
ABLE OF
C
ONTENTS
1.
EXECUTIVE SUMMARY .......................................................................................................... 2
2.
DESCRIPTION OF PRODUCTS AND SERVICES .......................................................................... 2
3.
TECHNOLOGY CONSIDERATIONS ........................................................................................... 2
4.
PRODUCT/SERVICE MARKETPLACE ....................................................................................... 3
5.
MARKETING STRATEGY ........................................................................................................ 4
6.
ORGANIZATION AND STAFFING ............................................................................................. 4
7.
SCHEDULE............................................................................................................................. 5
8.
FINANCIAL PROJECTIONS ...................................................................................................... 5
9.
FINDINGS AND RECOMMENDATIONS ..................................................................................... 6
2
1. E
XECUTIVE
S
UMMARY
The executive summary provides an overview of the content contained in the feasibility
study document. Many people write this section after the rest of the document is completed.
This section is important in that it provides a higher level summary of the detail contained
within the rest of the document.
Alan’s Best Chocolates (ABC) is a leader in the sales of chocolates and confections
throughout the United States. ABC’s products are sold from 50 stores throughout the
country and maintain a reputation for superior taste and quality. While ABC’s sales have
grown over the past 10 years, the rate of growth has slowed significantly. One key factor for
this slowing growth rate is the shift in the marketplace to purchasing chocolates and
confections online. While ABC maintains a web site, it is not capable of hosting an e-
commerce platform for online sales. ABC’s sales occur only in its brick and mortar facilities
and the company is losing potential customers to competitors who provide online sales. The
chocolate and confections marketplace is healthy and shows a continued growth trajectory
over the next five to ten years. ABC is in a position to capitalize on this online marketplace
by leveraging existing technologies, industry best practices, and an aggressive marketing and
sales campaign to ramp up the company’s growth projections for the foreseeable future.
2. D
ESCRIPTION OF
P
RODUCTS AND
S
ERVICES
This section provides a high level description of the products and/or services which are being
considered as past of the feasibility study. The purpose of this section is to provide detailed
descriptions of exactly what the organization is considering so this information can be
applied to the following sections of the document. It is important that this description
captures the most important aspects of the products and/or services that the organization is
considering as well as how it may benefit customers and the organization.
ABC is considering a move to create and provide an online platform from which to sell its
existing product line. Until now ABC has only sold its products from its chain of brick and
mortar facilities and has been limited to sales within the geographical regions where its stores
reside. By doing so, ABC has not been able to capitalize on the growing trend of online sales
within the chocolate and confections marketplace. By offering its products through an online
platform, ABC can market its products to an entirely new market, increase revenue and
growth projections, and allow customers to purchase our products from the convenience of
their own homes.
There are no proposed changes to ABC’s current product offerings as a result of this study.
Online sales will include only current products and any changes to this product line must be
considered outside of the purpose of this document.
3.
T
ECHNOLOGY
C
ONSIDERATIONS
This section should explain any considerations the organization must make with regards to
technology. Many new initiatives rely on technology to manage or monitor various business
functions. New technology may be developed internally or contracted through a service
provider and always result in costs which must be weighed in determining the path forward.
3
Upgraded technological capability will be required for ABC to move toward offering an
online marketplace from which customers may purchase our products. Customers demand a
simple and easy way by which to conduct online transactions and it is imperative that all
transactions are conducted in a secure manner. While ABC maintains a web site with
product lists and descriptions, it does not currently allow for purchasing to be done online.
This functionality must be integrated with our current web site to allow for secure purchases
to be made. Additionally, new online marketing functionality must be considered in order to
target existing and potential customers through methods such as e-mailing lists, promotional
advertisements, and loyalty discounts.
While ABC maintains a small information technology (IT) group, the expertise does not
currently exist internally to design, build, and implement the sort of extensive online
platform required for this effort. Therefore, the recommendation is to contract this work out
to an internet marketplace provider who can work with ABC to meet its needs within the
determined timeframe and budget. It should be noted that while ABC does not have this
expertise internally, the technology exists and is in use throughout the marketplace which
lowers the risk of this concept considerably.
ABC currently maintains a high speed internet connection, web server, and the latest
software. With the addition of an e-commerce portal it is expected that there will be an
overall cost increase of 5-10% for web server operations and maintenance costs.
4.
P
RODUCT
/S
ERVICE
M
ARKETPLACE
This section describes the existing marketplace for the products and/or services the
organization is considering. It may describe who the target market consists of for these
products or services, who the competitors are, how products will be distributed, and why
customers might choose to buy our products/services. Most marketplaces are dynamic
environments in which things change constantly. To enter a new marketplace blindly will
usually result in an organization not fully understanding its role and not maximizing its
resulting benefits.
The online marketplace for chocolates and confections has been thriving for many years. In
FY20xx online chocolate sales accounted for approximately $20 million or 20% of total
chocolate sales worldwide. While chocolates and confections are available in almost every
store, our primary marketplace consists of specialty chocolates and confections. All of
ABC’s current major competitors already have an established online presence of at least 3-5
years. The top 3 competitors are currently: Smith’s Chocolates, Worldwide Candy, and
Chocolate International. A large majority of ABC’s customer base are returning customers
and referrals from existing customers. By providing a more convenient means of purchasing
our products online it is expected that we will retain these customers while conducting an
online marketing campaign for new customers as well.
ABC will distribute online purchases via direct shipping from the nearest store location. This
will allow ABC to provide timely shipping and eliminate the need for a central warehouse or
4
facility from which to store and ship its products. Such a facility would require a significant
capital investment as well as increased operation and maintenance costs. However, based on
anticipated growth projections, ABC must ensure that all store locations maintain adequate
inventories on hand to satisfy customer demand.
5. M
ARKETING
S
TRATEGY
This section provides a high level description of how the organization will market its product
or service. Some topics which should be included are: how does an organization differentiate
itself from its competitors; types of marketing the organization will utilize; and who the
organization will target. Marketing efforts must be focused on the right target groups in
order to yield the greatest return on investment.
In order to be successful, ABC must differentiate itself from competitors in order to appeal to
customers in the online marketplace. To do this, ABC will utilize its practice of
personalizing its product packaging which it currently offers in-store customers. Current
competitors do not currently provide any personalization of packaging. Customers will have
the ability to personalize messages on or inside of product packaging, request specific color-
based themes, or tailor packaging for special occasions or events.
ABC will implement a customer e mailing list in order to send product promotions, sales
advertisements, and other special offerings to customers who register. Additionally, ABC
will offer referral incentives to customers who refer our products to friends and family in
order to provide additional incentives. ABC will also maintain a customer database in order
to determine its target customer groups and geographical regions. ABC will research
marketing intelligence providers to determine the benefits and costs of purchasing customer
information for bulk email campaigns as well. Another important consideration of ABC’s
online marketing strategy is cost. Electronic marketing communication costs are very small
in comparison to direct mail marketing which ABC currently utilizes. However, we expect
the additional revenue from online sales to greatly outweigh these additional electronic
marketing costs.
It is important to note that ABC’s current marketing and sales staff will require training in
online marketing and sales practices. This training will need to be contracted to a training
provider as part of our startup costs and schedule.
6. O
RGANIZATION AND
S
TAFFING
With many new products or services there may be a need for additional staffing or for an
organization to restructure in order to accommodate the change. These are important
considerations as they may result in increased costs or require an organization to change its
practices and processes.
The ABC online sales campaign is not anticipated to significantly affect the organizational
structure of the company. There are, however, several staffing additions required to
successfully implement the online sales campaign. All of these positions will work within
existing departments and report to department managers.
5
Staffing Position #1: Online Sales Manager – this full time position will lead sales staff in
identifying sales opportunities and converting these opportunities to actual sales. This person
will report to ABC’s Director of Sales and will work in ABC headquarters.
Staffing Position #2: Online Marketing Manager – this full time position will lead marketing
staff in identifying target customer groups/markets and conducting online
advertising/marketing efforts to maximize traffic to ABCs online marketplace. This person
will report to ABC’s Director of Marketing and will work in ABC headquarters.
7.
S
CHEDULE
This section is intended to provide a high level framework for implementation of the product
or service being considered. This section is not intended to include a detailed schedule as
this would be developed during project planning should this initiative be approved. This
section may include some targeted milestones and timeframes for completion as a guideline
only.
The ABC online sales campaign is expected to take six months from project approval to
launch of the e-commerce platform. Many of the foundations for this platform, such as high-
speed internet and web server capability, are already available. The following is a high level
schedule of some significant milestones for this initiative:
Jan 1, 20xx: Initiate Project
February 1, 20 xx: Project kickoff meeting
March 1, 20 xx: Complete online sales site design
April 1, 20 xx: Complete testing of online sales site
June 1, 20 xx: Complete beta testing trials of online sales site
July 2, 20 xx: Go live with site launch
Upon approval of this project a detailed schedule will be created by the assigned project team
to include all tasks and deliverables.
8. F
INANCIAL
P
ROJECTIONS
This section provides a description of the financial projections the new initiative is expected
to yield versus additional costs. Financial projections are one key aspect of new project
selection criteria. There are many ways to present these projections. Net present value
(NPV), cost-benefit calculations, and balance sheets are just some examples of how financial
projections may be illustrated. This section should also provide the assumptions on which
the illustrated financial projections are based.
The financial projections for the addition of an online sales platform for ABC are highlighted
in the table below. These figures account for projected online sales, additional staffing
requirements, shipping, material, and insurance costs, contract support for IT and training
needs, and web server and hosting costs.
6
The assumptions for these projections are as follows:
•
In store sales projections remain unchanged
•
All milestones are performed in accordance with the schedule
•
All transactions are closed yearly with no carry-over to subsequent years
Measure Year 1 Year 2 Year 3 Year 4 Year 5 5 year total
Online Sales Projections $350,000 $425,000 $500,000 $650,000 $800,000 $2,725,000
Additional Staffing Costs $160,000 $170,000 $200,000 $235,000 $255,000 $1,020,000
Projected Material, Shipping, Insurance Costs $42,000 $58,000 $70,000 $78,000 $84,000 $332,000
Additional Web Server and IT Hosting/Maintenance $22,000 $25,000 $30,000 $35,000 $40,000 $152,000
Training for Sales and Marketing Staff $75,000 $0 $0 $0 $0 $75,000
Contract for Design, Build, and Implementation of Online
Store
$100,000 $0 $0 $0 $0 $100,000
Total Additional Costs for Online Sales $399,000 $253,000 $300,000 $348,000 $379,000 $1,679,000
Cash Inflow -$49,000.00 $172,000.00 $200,000.00 $302,000.00 $421,000.00 $1,046,000.00
9.
F
INDINGS AND
R
ECOMMENDATIONS
This section should summarize the findings of the feasibility study and explain why this
course of action is or is not recommended. This section may include a description of pros
and cons for the initiative being considered. This section should be brief since most of the
detail is included elsewhere in the document. Additionally, it should capture the likelihood
of success for the business idea being studied.
Based on the information presented in this feasibility study, it is recommended that ABC
approves the online sales initiative and begins project initiation. The findings of this
feasibility study show that this initiative will be highly beneficial to the organization and has
a high probability of success. Key findings are as follows:
Technology:
•
Will utilize existing technology which lowers project risk
•
Ecommerce infrastructure will be contracted out to vendor which allows ABC to
share risk
•
Once in place this technology is simple to operate and maintain for a relatively low
cost
Marketing:
•
This initiative will allow ABC to reach large number of target groups electronically at
a low cost
•
ABC can expand customer base beyond geographic areas where stores are currently
located
•
The marketplace for online chocolate and confection sales is in a steady state of
growth
7
•
ABC is able to differentiate itself from its competitors and will utilize incentive
programs to target new consumers
Organizational:
•
Minimal increases to staffing are required with no changes to organizational structure
•
No new facilities or capital investments are required
Financial:
•
Break even point occurs early in the second year of operation
•
Five year projections show online sales accounting for 25% of total sales
•
ABC will be in position to capture greater market share by maintaining both an in-
store and online presence
