Fillable Printable Guidelines for Creating Your Wedding Reception Itinerary
Fillable Printable Guidelines for Creating Your Wedding Reception Itinerary
Guidelines for Creating Your Wedding Reception Itinerary
Miller/Smith Wedding Reception Itinerary
Saturday, June 2, 2007
Bride & Groom: Jane Miller and John Smith
Class Acts Entertainment agent name: Lisa
Band:Soular Power
Venue:Hilton Easton; 3900 Chagrin Drive, Columbus, OH 43129
Regent Ballroom
Adam Yezzi, 614-414-5000
Set Up:Room available at 3:30 PM, set up finished by 6:00 PM
Person Hiring Entertainment: Robert Miller (father of the bride), 614-555-6162
Bridal Consultant / Contact at Reception: Allison Wells, 614-555-6874 (cell)
Band Attire: Formal (Tuxedos)
TIMELINE
6:30 PMGuests arrive for cocktails in ballroom (175 guests)
Band play CD provided by bride and groom
7:30 PMBridal Party Arrives
Introductions (see next page)
Welcome, toasts and Blessing (band provides microphone)
Dinner – Band plays dinner set
~8:30 PMCake Cutting – bride and groom go immediately to dance floor for:
First Dance: “At Last” (Etta James)
Father/Daughter & Mother/Son Dance: “Unforgettable” (Nat King Cole)
* Start song with Father/Daughter only, then halfway through, invite
groom and his mother to the dance floor
Dancing!
(play recorded music during breaks)
11:30 PMBand ends
NO Bouquet or Garter Toss
Refreshments Provided:
Dinner, soft drinks, water
Phone: 614-358-1888 • Fax: 614-358-2041 • Toll Free: 877-554-1888
E-mail: info@class-acts.com • Web: www.class-acts.com
245 Mount Vernon Avenue • Suite 100 • Columbus, OH 43215
Guidelines for Creating Your Wedding Reception Itinerary:
Below are some tips and explanations for organizing the flow of your wedding reception. The sample itinerary below includes traditional items,
activities, orders, etc., however every wedding reception is different. The following example is intended to be only a guideline. In some cases we
may make suggestions based on our experience, but the final decisions are always yours. Please discuss any questions or concerns you may
have with your agent. Your itinerary sheet should be sent to Class Acts 30-60 days prior to your wedding date.
Attire for the artist should be similar to what your
guests will be wearing. Common wedding attire
includes, formal (tuxedos), dressy (suit), dressy-
casual (slacks/dress shirt), or casual.
Allow at least two hours for load in
and set up. Some venues / artists
may require more time.
Important to have a contact other than bride or
groom for the day of the wedding. This person
should be able to make decisions on their behalf.
When choosing special dances, refer to the group’s
song list. Most artists are happy to learn a song
that is not on their list, provided they are notified
at least 60 days before the wedding date.
Water and soft drinks should always be available
to the artist. Provision of meals is not expected
but always appreciated. Please consider that
with set up and tear down, the artist’s workday
may be eight hours or more.
It is also very important to
note any traditions/dances
that you DO NOT want.
Many bands offer options for music during
cocktails and dinner such as background
recorded music or solo piano. Please discuss
these options with your agent.
If there is a possibility of having the artist
play beyond the contracted time, be sure
to discuss overtime rates with your agent.
Feel free to include other special dances
such as the Anniversary Dance, Hora or
any other specialty ethnic dances.
Allow at least 90 minutes for the artist
to tear down and load out. Some
venues / artists may require more time.
Be sure to indicate the exact
location of your reception if the
venue has multiple rooms.
Note that some of these times are approximate.
Artists are always willing to be flexible if things
are running ahead or behind schedule.
Introductions:
Parents of the Bride: Robert and Susan Miller
Parents of the Groom: Joseph and Elizabeth Smith
Flower Girl: Rachel Sifinski (sih-FIN-skee)
Ring Bearer: Michael Bacome (ba-COHM)
Junior Bridesmaids:Anna Miller
Bridal Party (in order):
Cindy Trefz escorted by Billy Sparrow
(trevs)
Sara Smith escorted by Todd Wilkinson
Angela DiPasquale escorted by Peter Baker
(dee-pah-SQUAW-lee)
Matron of Honor / Best Man:
Mary Miller escorted by Tom Smith
Bride and Groom: Mr. & Mrs. John Smith
Phone: 614-358-1888 • Fax: 614-358-2041 • Toll Free: 877-554-1888
E-mail: info@class-acts.com • Web: www.class-acts.com
245 Mount Vernon Avenue • Suite 100 • Columbus, OH 43215
Separate the introduction of the bridal party from the rest of the details of the wedding. Keep
in mind that the artist will be reading this page aloud to your guests so it’s important to make
it as clear as possible. Large fonts and double spacing are helpful.
Creating Your Wedding Reception Itinerary (pg. 2)
Be sure to write your name here exactly as you
want it to be announced. For instance, this couple
could have also been announced as: “Mr. & Mrs.
John & Jane Smith,” or simply “John & Jane Smith.”
Include phonetic spellings for names
that might be difficult to pronounce.
Note that the standard order for the
introduction of the bridal party is as follows:
Brides’s Parents
Groom’s Parents
Children
Bridesmaids and Groomsmen in pairs
Maid/Matron of Honor & Best Man
Bride & Groom
