Fillable Printable Initial Business Case Template
Fillable Printable Initial Business Case Template
Initial Business Case Template
Capital Works Construction Project
[Insert Project Title]
[Insert Sponsoring Agency]
Initial Business Case
Commercial - in- Confidence
[Insert Date]
Commercial in Confidence [Insert Project Title]
[Agency name] Page 2
Table of Contents
1. Executive summary --------------------------------------------------------------------------------------------------- 3
2. Project ------------------------------------------------------------------------------------------------------------------- 3
Business Needs ----------------------------------------------------------------------------------------------------------- 3
Project Scope -------------------------------------------------------------------------------------------------------------- 3
Project Background ------------------------------------------------------------------------------------------------------ 3
Project Assumptions----------------------------------------------------------------------------------------------------- 3
Key Project Stakeholders ----------------------------------------------------------------------------------------------- 3
3. Project Requirements ------------------------------------------------------------------------------------------------ 4
Statement of Requirements ------------------------------------------------------------------------------------------- 4
Identification of Options to Meet Requirements ---------------------------------------------------------------- 4
4. Risk Management ----------------------------------------------------------------------------------------------------- 4
Implementation ---------------------------------------------------------------------------------------------------------- 4
Risk Assessment ---------------------------------------------------------------------------------------------------------- 4
Mitigation ------------------------------------------------------------------------------------------------------------------ 4
Risk Costing (P50) -------------------------------------------------------------------------------------------------------- 4
5. Cost Analysis ----------------------------------------------------------------------------------------------------------- 4
Comparisons of Options to Meet Requirements ----------------------------------------------------------------- 4
Capital Costs --------------------------------------------------------------------------------------------------------------- 4
Risk Allowances (Contingency) --------------------------------------------------------------------------------------- 4
Funding Source Analysis ------------------------------------------------------------------------------------------------ 4
Whole of Life Costing --------------------------------------------------------------------------------------------------- 4
Cost Benefit Analysis ---------------------------------------------------------------------------------------------------- 5
Socio Political Economical Analysis ---------------------------------------------------------------------------------- 5
Cash Flow Statements and Drawdown Schedule ----------------------------------------------------------------- 5
6. Recommendation ----------------------------------------------------------------------------------------------------- 5
Preferred Option --------------------------------------------------------------------------------------------------------- 5
Project Schedule ---------------------------------------------------------------------------------------------------------- 5
Project Delivery Strategy ----------------------------------------------------------------------------------------------- 5
Proposed Governance Structure and Accountabilities --------------------------------------------------------- 5
7. Scoping Study ---------------------------------------------------------------------------------------------------------- 5
Development of Detailed Business Case --------------------------------------------------------------------------- 5
8. Authorisation ---------------------------------------------------------------------------------------------------------- 6
9. Schedule of Annexes ------------------------------------------------------------------------------------------------- 7
Commercial in Confidence [Insert Project Title]
[Agency name] Page 3
Drafting Note:
This template is to be used with the Commonwealth Two Stage Process handbook and Quick
Reference Guide to Two Stage Process. This template provides a general guide for Agencies. It is
each Agency’s responsibility to ensure that all information relevant to the project is supplied.
Instructions to assist you to complete Initial Business Case are highlighted in grey. Please delete grey
boxes and drafting notes prior to submitting your final Business Case.
1. Executive Summary
The executive summary in the business case should be a detailed summary of the proposal case
being put forward. Executive summary will need to include an outline of the business case, analysis
of the proposal and recommended option being proposed.
[Insert text]
2. Project
Business Needs
Insert Business Needs as identified in your organisation.
[Insert text]
Project Scope
Project Scope should define the project constraints and limitations at a high level.
[Insert text]
Project Background
Project background need to capture project’s history, current governance structure, prior decisions
and considerations.
[Insert text]
Project Assumptions
Key assumptions or preconditions that should be taken into account when assessing the IBC should
be summarised in this section for audit and analytical purposes. Detailed calculations, reasoning and
supporting documentation should be provided as attachment.
[Insert text]
Key Project Stakeholders
Agencies to list key stakeholders, the possible concerns and proposed mitigation action. Stakeholder
Management Plan to be included as an attachment.
[Insert text]
Commercial in Confidence [Insert Project Title]
[Agency name] Page 4
3. Project Requirements
Statement of Requirements
Project Requirements should define deliverables of the project and provide details on how the
project will meet the project scope and business need.
[Insert text]
Identification of Options to Meet Requirements
Early preliminary studies into 3-4 preferred options that should be proposed for Government to
consider.
[Insert text]
4. Risk Management
Risk Management Section can be represented in a table format. Risk Management Plan should be
included as an attachment.
Implementation
[Insert text]
Risk Assessment
[Insert text]
Mitigation
[Insert text]
Risk Costing (P50)
[Insert text]
5. Cost Analysis
Comparisons of Options to Meet Requirements
[Insert text]
Capital Infrastructure Costs
[Insert text]
Risk Allowances (Contingency)
[Insert text]
Funding Source Analysis
[Insert text]
Whole of Life Costing
A summary of key findings in Whole of Life Costs for all preferred options are to be included in this
section. Detailed Whole of Life Cost is to be included as an attachment.
Commercial in Confidence [Insert Project Title]
[Agency name] Page 5
[Insert text]
Cost Benefit Analysis
[Insert text]
Socio Political Economical Analysis
[Insert text]
Cash Flow Statements and Drawdown Schedule
Agency should include a high level Cash Flow Statement and Drawdown Schedule for all preferred
options.
[Insert text]
6. Recommendation
Preferred Option
[Insert text]
Project Schedule
[Insert text]
Project Delivery Strategy
[Insert text]
Proposed Governance Structure and Accountabilities
Any proposed changes to governance for the development of Detailed Business Case to be included
in this section. This section is optional, please delete if not required.
[Insert text]
Other Considerations
[Insert text]
7. Scoping Study
Development of Detailed Business Case
This section should provide details on how the Second Stage Detailed Business Case is to be
managed and costs associated with the development of the Detailed Business Case.
[Insert text]
Commercial in Confidence [Insert Project Title]
[Agency name] Page 6
8. Authorisation
Submission of an Initial Business Case for the Second Stage approval of a non-Infrastructure Capital
Works project should be authorised by the sponsoring agency’s Chief Executive Officer and Chief
Financial Officer.
We hereby authorise the submission of this Detailed Business Case for [insert project title].
Chief Executive Officer
________________________________
____________________________
____/____/______
Name (Please Print)
Signature
Date
Chief Financial Officer
________________________________
____________________________
____/____/______
Name (Please Print)
Signature
Date
Commercial in Confidence [Insert Project Title]
[Agency name] Page 7
9. Schedule of Annexes
This section should include all supporting documentation that will assist Finance in evaluating the
policy merit of the investment proposal. Refer to Drafter’s Guide for checklist.
