Fillable Printable Military Leave Request Form
Fillable Printable Military Leave Request Form
Military Leave Request Form
MILITARY LEAVE REQUEST FORM
Please Print, Type or Write Legibly
Check one: New Leave of Absence: Revision of original request (superseding): Extension of Leave:
Department Name: ___________________________ College/Division: ________________________________________
Employee ID #:______________ Position Title: ___________________________ Check one: USPS: A&P: Faculty:
Employee’s Name: _________________________________________________________________________________________
Last name First name Middle Initial
Home Mailing Address: ____________________________________________________________________________________
Street Address/P.O. Box City State Zip
Home Email Address: _________________________________ Campus Email Address: _______________________________
Campus Phone #: __________________ Home Phone #: ____________________ Cell Phone#:________________________
Reason for Leave: Active Duty Military Leave Military Training (active or inactive duty)
A copy of your military order(s) must be submitted no later than 30 days after the start of this leave.
Last Day of Work: _________________ Leave Start Date: _________________ Leave End Date: _________________
While on military leave I will use: (check all that apply)
□
Military Training Leave
(May use up to 240 hours Admin. leave for Active or Inactive Duty for Training)
From_______to ______
□
Military Leave with pay
(First 30 calendar days of Admin. leave for Active Duty not for Training per order No.)
From_______to______
□
Military Leave with pay
(After first 30 days of Active Duty)
From_______to______
□
While on leave with pay I will use □ Annual Leave □ Compensatory Leave □
Military Pay Supplement
□
I wish to use a minimal amount of accrued leave to maintain my insurance benefits.
□ Military Leave without pay
(After using maximum Admin leave for training or active duty)
From_______to______
□
Military Personal Leave
(Based on time limits for returning from Active Duty)
From_______to______
While on personal leave I will use □ Annual Leave □ Compensatory Leave □ Leave without Pay
While on active military duty my military pay will be lower than my UCF salary. After receiving full pay for 30 days, I
understand that I am eligible for a military pay supplement and must provide a copy of my Military Leave and Earnings
Statement for my first 30 days of active military service. ________Initials
I anticipate returning to my normal work schedule and duties on: Date: ____________________ Time: ______________
I understand and accept a leave of absence as stated on this page. I further acknowledge that I have read the “Employee and Department Responsibilities for
Completion” page accompanying this form and I
understand
all of my leave responsibilities and the information provided therein:
Employee Signature: ______________________________________ Date: _____________________________________
For Use By Department and Human Resources
Department (Supervisor) must complete (Please type or print legibly):
Payroll Processor: ________________________________________________________email:_______________________________________________________
EPaf Processor: __________________________________________________________email:_______________________________________________________
HR Liaison: _____________________________________________________________email:_______________________________________________________
Approved
Yes: No: Signature Chair/Supervisor: ________________________________________________________ Date: ______________________________
Print Full Name: ______________________________________________________ Campus Extension: ______________________________
Email Address: _______________________________________________________________________________________________________
Yes: No: Signature Dean/Director: __________________________________________________________ Date: _______________________________
Print Full Name: _____________________________________________________ Campus Extension: ______________________________
Email Address: _______________________________________________________________________________________________________
Comments:_____________________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________________________
For HR Use Only
The Human Resources Director has Final Approval for all military leaves of absence.
This request for leave of absence is approved: YES: NO: Employee is on paid leave: Employee is on unpaid leave:
Human Resources Director: By: _______________________________________________________ Date: ________________________________________________
Comments: _____________________________________________________________________________________________________________________________
_______________________________________________________________________________________________________________________________________
Revised Dec 2013
Employee and Department Responsibilities and
Instructions for Completion of Military Leave Request Form
1.
Falsification of this request, or any documentation provided to support this request, is cause for immediate dismissal.
2.
I understand that no later than two (2) weeks before my scheduled date to return to work or by the date stated in my leave letter, I
must complete and submit the Intent to Return to Work Form. If I am not returning on the date stated on my request form, I
must request an extension of this leave of absence, or I must submit my written resignation
.
Any issues in obtaining forms or
documentation by the date provided in my leave approval letter must be reported to my supervisor and/or the HR Leave
Coordinator prior to the deadline for the submission of documentation in order for me to be in compliance with the university’s
leave procedure
.
3.
This request for leave must have Departmental Approval/Signature by the Chair and Dean for Faculty or by the
Supervisor and Director/Dean for USPS and A&P. I will submit the request to my supervisor.
4.
I understand it is my responsibility to cancel, change or pay my insurance premiums during my military leave. To cancel or
change coverage I must contact People First directly at 1-866-663-4735 within 60 days of the start of my military leave. If I do
cancel or change my benefits I must contact People First directly within 60 days of the end of my leave to reinstate any cancelled
benefits I wish to retain. If I choose not to cancel my benefits, and I am on unpaid leave, I must contact the HR Benefits section
immediately at 407-823-2771 to make arrangements to pay my insurance premiums or my benefits will be suspended and
unusable until all back payments are received and processed.
5.
I understand I am entitled to reinstatement to my position or to an equivalent position following separation from active duty as
long as I return within the time lines established under USERRA. I am entitled to all seniority rights, performance ratings and
promotional status.
6.
If this is the first time you are requesting a military leave of absence check the new leave of absence box; if you have already
submitted a request for this leave, but the dates for the leave of absence or other information has changed since the original
request was submitted, check revision of original request; if you are requesting an extension of a previously approved military
leave of absence that is ending, check the extension of leave box.
7.
Please do not leave any sections blank. Enter your department name, College/Division, Employee Identification number,
position title, and check the appropriate pay plan to indicate whether you are a USPS, A&P, or Faculty employee. Enter your last
name, first name, and middle initial. Enter your home mailing address, home email address and campus email address. Enter
your campus phone number, home phone and cell phone numbers (including area codes).
8.
Check the type of military leave you are requesting and be sure to attach the proper documentation (Orders, Certifications, or
other documentation you deem necessary). A copy of your written military orders must be submitted as soon as possible but no
later than 30 days after the start of this leave.
9.
Check the type of leave you will use while on military leave. For active military duty you are eligible to use up to 30 calendar
days of administrative leave. When absent for military training (active or inactive duty), an employee may use up to 240 hours
of administrative leave per fiscal year. After exhausting administrative leave, employees may be on leave without pay or use
their accrued annual and/or compensatory leave.
10.
This form must be signed by the employee, supervisor and/or chair, dean and/or director. The final approval/denial authority for
a military leave of absence has been delegated to the Director of Human Resources.
11. When you return from an active duty military leave of absence you must provide a copy of your discharge papers to your
HR Leave Coordinator to ensure that you receive appropriate retirement credit and leave accruals for your period of
active military service.
12.
Please note that the department must process an ePAF when an employee returns to work from a military leave of
absence in order to return the employee back to active pay status.
You will receive notification of approval/denial of the requested leave of absence via email (if address is provided) and regular mail.
Questions regarding this form should be directed to the Leave Administration Section at 407-823-2771 or you may email questions to
loaandworkcomp@ucf.edu.
Revised Dec 2013 Military Leave Instructions
