Fillable Printable National Police Checking Service Informed Consent Form
Fillable Printable National Police Checking Service Informed Consent Form
National Police Checking Service Informed Consent Form
NATIONAL POLICE CHECKING SERVICE (NPCS)
INFORMED CONSENT FORM
1
SECTION 1: PERSONAL INFORMATION
Please select appropriate box only:
Employee Contractor/Consultant Volunteer Individual Other (Please specify)
Is this a renewal check? Yes No
Names by which I am, or have been, known
If more room is required, list on a separate sheet, sign and attach the sheet to this form.
Additional sheet included? Yes No
Surname
(Primary)
First Middle
Surname First Middle
Maiden Alias Previous
Surname First Middle
Maiden Alias Previous
Date of birth
/ /
Sex Male Female Unspecified
dd mm yyyy
Place of birth
Suburb/Town State/Territory
Country
Permanent residential address over the last five years
If more room is required, list on a separate sheet, sign and attach the sheet to this form. If full details are unavailable, include as much
information as possible.
Additional sheet included? Yes No
Current
Number/Street
Suburb/Town State/Territory Postcode
Period of residence
/ /
to
/ /
Country
Previous (if applicable)
Number/Street
Suburb/Town State/Territory Postcode
Period of residence
/ /
to
/ /
Country
Previous (if applicable)
Number/Street
Suburb/Town State/Territory Postcode
Period of residence
/ /
to
/ /
Country
Contact details
Phone Home Work Mobile
Email
Other details (if applicable)
Australian driver’s licence no. Issued by
Firearms licence no. Issued by
NATIONAL POLICE CHECKING SERVICE (NPCS)
INFORMED CONSENT FORM
2
SECTION 2: PROOF OF IDENTITY
Documents must be selected from the list below
When applying for a National Police History Check, you must provide proof of your identity with this form (see Minimum Identity
Requirements below). All documents must be originals or certified true copies. A certified copy means a document that has been certified
as a true copy of an original by a person listed in Schedule 2 of the Statutory Declarations Regulations 1993 (Cth) which is available from
http://www.comlaw.gov.au by searching for “Statutory Declarations Regulations 1993”.
Change of Name
If all documents provided for 100 points are under the same name you will not be required to provide additional ID documentation if you
provide a maiden/alias name. If the 100 points provided are under two or more different names (e.g. birth certificate in maiden name
and driver’s licence in married name) then further ID documents will need to be provided as evidence of a name change (e.g. Change of
Name or Marriage Certificate issued by a State or Territory Registry of Birth, Deaths and Marriages, or Divorce Papers issued by the Family
Court). These documents must be originals or certified true copies and DO NOT count towards the 100 Points. If you use a change of name
document you must have provided the other names you have used in section 1 of this form.
Minimum Identity Requirements
You must provide:
• at least one document from either Category A or Category B, that is, you do not need to provide documents from both categories as
long as all other minimum requirements are satisfied;
• at least one of your identity documents must contain a photograph. If you are unable to provide a listed document containing a
photograph you must submit a passport style photograph of yourself certified by a person listed in Schedule 2 of the Statutory
Declarations Regulations 1993 (Cth);
• the combination of documents supplied should, as a minimum equal a total of 100 points; and
• evidence of your full name and date of birth.
Document
Points
Scored
Category A—Each document is worth 70 points
• Birth Certificate
• Australian Passport (current, or expired within the previous two years, but not cancelled)
• Australian Citizenship Certificate
• International Passport (current, or expired within the previous two years, but not cancelled)
• Other document of identity having same characteristics as a passport e.g. diplomatic/refugee (Photo or Signature)
Category B—The first document is worth 40 points and each additional document is worth 25 points
• Current Licence or Permit (Government Issued)
• Working With Children/Teachers Registration Card
• Aviation Security Identification Card/Maritime Security Identification Card
• Public Employee Photo ID Card (Government Issued)
• Department of Veterans’ Affairs Card
• Centrelink Pensioner Concession Card or Health Care Card
• Current Tertiary Education Institution Photo ID
• Reference from a medical practitioner (must have known the Applicant for a period of at least 12 months)
Category C—Each document is worth 25 points
• Birth Extract
• Foreign/International Drivers Licence
• Proof of Age Card (Government Issued)
• Medicare Card/Private Health Care Card
• Council Rates Notice
• Property Lease/Rental Agreement
• Property Insurance Papers
• Australian Tax Office Assessment
• Superannuation Statement
• Seniors Card
• Electoral Roll Registration
• Motor Vehicle Registration or Insurance Documents
• Professional or Trade Association Card
If relied upon, the following documents must be from different organisations:
• Utility Bills (e.g. Telephone, Gas, Electricity, Water)
• Credit/Debit Card
• Bank Statement/Passbook
NATIONAL POLICE CHECKING SERVICE (NPCS)
INFORMED CONSENT FORM
3
SPECIAL PROVISIONS ONLY TO BE USED IF MINIMUM IDENTITY REQUIREMENTS ABOVE CANNOT BE MET
Applicant Category Document Points Value Points Scored
Recent Arrival - have been in
Australia for 6 weeks or less
Current passport and proof of date of arrival
100
Aboriginal people, Torres Strait
Islander people or resident in a
remote area/community
Please complete the National Police Checking Service (NPCS)
Proof of Identity (Special Provision) for Aboriginal and Torres
Strait Islander People and attach it to this document
100
Child under 18 Please provide one of the following documents:
• Birth Certificate/Birth Extract
• Australian Passport (current, or expired within the previous
two years, but not cancelled)
• Australian Citizenship Certificate
• International Passport (current, or expired within the
previous two years, but not cancelled)
• Other document of identity having same characteristics as a
passport eg. diplomatic/refugee (Photo or Signature)
• Statement from an educational institution, signed by
the Principal or Deputy Principal, confirming that the
child attends the institution (statement must be on the
institution’s letterhead)
100
TOTAL POINTS
Total points
scored
VERIFICATION (OFFICE USE ONLY)
NOTE: To be completed by the Accredited Organisation or its Customer (as defined in the CrimTrac Terms of Service).
I declare that I have sighted the Applicant’s original or certified true copy of documents and that the Applicant has met the Minimum
Identity Requirements above. I am satisfied as to the correctness of the Applicant’s identity.
Signature
Date
/ /
Printed name
SECTION 3: ACCREDITED ORGANISATION DETAILS
Accredited Organisation
(Legal name) ABN
Address
SECTION 4: ACCREDITED ORGANISATION NOTES (OFFICE USE ONLY)
Notes
SECTION 5: AUTHORISATION TO DISCLOSE PERSONAL INFORMATION
Is the result of the National Police History Check to be forwarded/disclosed only to the Accredited Organisation named in Section 3 above?
Yes No If No: I authorise the result of the National Police History Check to be forwarded/disclosed to the following
employer/ organisation to assess my suitability:
Employer/Organisation
(Legal name) ABN
NATIONAL POLICE CHECKING SERVICE (NPCS)
INFORMED CONSENT FORM
4
SECTION 6: PURPOSE OF THE NATIONAL POLICE HISTORY CHECK
Provide details of the purpose for which the check is required. Such as relevant position/role, place of work and whether you have contact
with vulnerable groups e.g. Client Services Officer in a call centre, janitor at a school, volunteer in aged care facility with direct care of
disabled and aged persons.
Purpose or Role
SECTION 7: GENERAL INFORMATION
General information
CrimTrac is collecting your personal information in this form
in order to conduct a National Police History Check (NPHC)
on you. It does this through a contractual arrangement with
the Accredited Organisation named at Section 3. CrimTrac has
contractual arrangements with its Accredited Organisations to
collect personal information on its behalf to support processes
assessing the suitability of people applying for employment,
Australian citizenship, appointment to positions of trust, volunteer
service or for various licensing or registration schemes. Accredited
Organisations and their customers (such as employers) use the
personal information collected on this form and the resulting NPHC
as part of their assessment process to determine your application.
Some Accredited Organisations have a legislative basis for the
collection, use and disclosure of your personal information.
CrimTrac recommends that you seek further information about
any relevant/applicable legislative framework from the Accredited
Organisation.
In some circumstances Accredited Organisations may have
arrangements with overseas entities for administrative or other
purposes. CrimTrac recommends that you seek further information
from the Accredited Organisation at Section 3 in circumstances
where your information is likely to be disclosed to overseas
recipients.
Unless statutory obligations require otherwise, the information
provided on this form will not be used without your prior consent
for any purpose other than in relation to the assessment of your
suitability; or to maintain the records of CrimTrac and police
agencies; or for law enforcement purposes. You will be required to
complete another consent form for any future NPHCs.
National Police History Check (NPHC)
Information on this form will be used by CrimTrac and police
agencies for checking action; it will also be used to update records
held about you by CrimTrac and police agencies.
CrimTrac and police agencies will access their records to obtain and
disclose Police History Information (PHI) that relates to you to:
a) the Accredited Organisation named in Section 3 above; and
b) where applicable the employer/Organisation named in
Section 5 above.
PHI may include outstanding charges, warrant information and
criminal convictions/findings/pleas of guilt recorded against you.
PHI is disclosed according to applicable laws of the relevant
jurisdiction and, in accordance with the relevant jurisdiction’s
information release policies. Applicable laws include but are not
limited to spent convictions legislation.
The following links may be helpful in sourcing information on spent
convictions in your State/Territory:
Commonwealth www.comlaw.gov.au
New South Wales www.legislation.nsw.gov.au
Queensland www.legislation.qld.gov.au
South Australia www.legislation.sa.gov.au
Victoria Police www.police.vic.gov.au
Western Australia www.slp.wa.gov.au
Northern Territory www.nt.gov.au/dcm/legislation/current.html
Australian
Capital Territory www.legislation.act.gov.au
Tasmania www.thelaw.tas.gov.au
Limitations on accuracy and use of PHI
While every care has been taken by CrimTrac and police agencies
to conduct a search of PHI that relates to the Applicant, the
accuracy and quality of an NPHC issued by CrimTrac depends
on accurate identification of the Applicant (including aliases),
the comprehensiveness of police records and is based on the
information provided in this form. If the Applicant does not
complete the information requirements in this form the success and
validity of the NPHC will be compromised. It is in your interest to
provide full and complete details in this form.
If for any reason you do not agree with the results of your NPHC,
please notify the Accredited Organisation that submitted the
request for a NPHC on you so that the NPCS dispute process can be
initiated.
CrimTrac contact details
For more information regarding the NPHC process you can contact
CrimTrac on:
Phone: 02 6268 7000 or
Email: crimtrac@crimtrac.gov.au
For information regarding CrimTrac’s Privacy Policy, you can access
the policy at crimtrac.gov.au or contact the CrimTrac Privacy Officer
on:
Phone: 02 6268 7000 or
Email: privacy@crimtrac.gov.au
Provision of incomplete, false or misleading information
An Accredited Organisation and an Applicant must take reasonable
steps to ensure that the personal information collected or disclosed
is accurate, complete and up to date.
You are asked to certify that the personal information you have
provided on this form is correct.
It is a serious offence to provide false or misleading information on
this form.
NATIONAL POLICE CHECKING SERVICE (NPCS)
INFORMED CONSENT FORM
5
SECTION 8: CONSENT TO OBTAIN PERSONAL INFORMATION
National Police History Check
(BLOCK LETTERS)
I, hereby:
Surname (Primary) First and middle (Primary)
1. acknowledge that I have read the General Information in Section 7 of this form and understand that information will be disclosed in
accordance with applicable legislation and information release policies (including spent convictions legislation (however described) in
the Commonwealth, States and Territories);
2. understand that the purpose for which I am seeking a NPHC may be in a category for which exclusions from spent convicitons
legislation may apply;
3. have fully and correctly completed this form, and the personal information I have provided in it relates to me, contains my full name
and all names previously used by me;
4. acknowledge that the provision of false or misleading information on this form is a serious offence;
5. acknowledge that the Accredited Organisation named in Section 3 of this form is collecting information in this form to provide to
CrimTrac (an Agency of the Commonwealth of Australia) and police agencies;
6. consent to:
(i) CrimTrac and police agencies using and disclosing my personal information to conduct a National Police History Check;
(ii) the police agencies disclosing to CrimTrac, from their records, Police History information that can be disclosed in accordance
with the laws of the Commonwealth, States and Territories and in accordance with the relevant jurisdiction’s information release
policies;
(iii) CrimTrac disclosing the information sourced from the police agencies to the Accredited Organisation named in Section 3 of this
form, and
(iv) the Accredited Organisation named in Section 3 of this form disclosing to the employer/organisation named in Section 5 of this
form personal information to assess my suitability in relation to the purpose identified in this form.
7. acknowledge that any information provided by me on this form relates specifically to the purpose identified in Section 6 of this form;
8. acknowledge that any information provided by the police agencies or CrimTrac relates specifically to the purpose identified in Section 6
of this form;
9. acknowledge that any information sent, by mail or electronically, in relation to this form, including any identity documents, is sent at
my own risk and I am aware of the consequences of these methods of lodgement;
10. acknowledge that personal information that I provide in this form may be disclosed to the Accredited Organisation named in Section 3
of this form (including contractors or related bodies) located in Australia or overseas (refer to attached list if applicable); and
11. acknowledge that it is usual practice for an Applicant’s personal information to be disclosed to police agencies for law enforcement
purposes including the investigation of any outstanding criminal offences.
Note: The information you provide on this form will be used only for the purpose stated above unless statutory obligations
require otherwise.
Applicant’s Signature Date
/ /
dd mm yyyy
Parent/Guardian Consent—If you are under 18 years of age provide consent below from a parent /guardian.
Parent/Guardian Signature Date
/ /
dd mm yyyy
Parent/Guardian name printed in full
