Fillable Printable Project Meeting Agenda Template - Nova Southeastern University
Fillable Printable Project Meeting Agenda Template - Nova Southeastern University
Project Meeting Agenda Template - Nova Southeastern University
OFFICE OF INFORMATION TECHNOLOGIES PROJECT STATUS MEETING AGENDA
1
Project Name: Date:
Facilitator(s): Time:
Meeti ng Typ e: Location:
Invitees:
MEETING OBJECTIVES
State in one or two sentences the overall purpose and objective of the meeting.
ACTION ITEM REVIEW <Name of Topic Chair> 15 minutes
The first thing to cover in a project meeting is the action items from the previous meeting. Action items and
who they were assigned to were sent out in the meeting minutes from the previous meeting. This section lists
the assignees and their action items. The Chair for this topic will call on each of the assignees for them to state
the status of their action items. Before the meeting be sure to let the assignees know that they will be
presenting the status of their action items during the meeting, if they are unable to attend the meeting then
they should have their representative attend the meeting and present for them.
<Assignee Name>
1. First Action Item from last meeting
2. Second Action Item from last meeting
<Assignee Name>
1. First Action Item from last meeting
2. Second Action Item from last meeting
3. Third Action Item from last meeting
<Assignee Name>
1. First Action Item from last meeting
2. Second Action Item from last meeting
SCHEDULE REVIEW <Name of Topic Chair> 45 minutes
The MS Project schedule (Gantt chart) is reviewed during this meeting topic. The review covers the status of all
work completed since the last meeting, work performed since the last meeting and work which will be
performed prior to the next meeting.
• Work Completed
• Planned Work for next two weeks
OFFICE OF INFORMATION TECHNOLOGIES PROJECT STATUS MEETING AGENDA
2
RISK MANAGEMENT <Name of Topic Chair> 10 minutes
Risks are typically identified in the project plan and the project schedule. This topic discusses risks which are
being actively monitored, risks which have been closed out since the last meeting and risks which need to be
actively monitored and managed in the coming few weeks. Responses to any risks which were realized since the
last meeting are also discussed along with the response taken.
• Risk 1
• Risk 2
• Risk 3
OR use the project’s Risk Management Matrix as input to the discussion
ISSUE MANAGEMENT <Name of Topic Chair> 10 minutes
Risks are typically identified during the execution of the project. This topic discusses issues which are being
actively monitored, issues which have been closed out since the last meeting and issues which need to be
actively monitored and managed in the coming few weeks. Responses to any risks which were realized since the
last meeting are also discussed along with the response taken.
• Issue 1
• Issue 2
• Issue 3
OR use the projects Issue Management Log as input to the discussion
NEW ACTION ITEMS <Name of Topic Chair> 5 minutes
Before the meeting adjourns all new action items assigned during this meeting are reviewed. The review is to
ensure that all action items are clearly defined, assigned to someone, and agreed upon by the meeting
attendees. Be sure to include due dates for action items as some are expected to be completed prior to the next
meeting; whereas, others may have a shorter or longer due date.
