Fillable Printable Checkbook Registers LDSS-3370
Fillable Printable Checkbook Registers LDSS-3370
Checkbook Registers LDSS-3370
LDSS-3370 (Rev. 09/2014)
Instructions for Completing the Statewide Central Register Database Check Form
LDSS-3370
- ALL information on the form must be easily read so that data entry and results are accurate. Each SCR Database Check submitted should be reviewed for
completeness and legibility by the program/agency liaison. If the form is incomplete or illegible, it will be returned to the agency for corrections.
THE PROPER WAY TO COMPLETE THE FORM:
AGENCY INFORMATION
TOP LINE OF FORM:
- The three-digit agency code must be placed in the top left-hand box, followed by the Resource I.D. (RID) in the next box to the right. (Contact the
licensing agency if there are any questions about these.)
- Daycare providers must place their Child Care Facility System (CCFS) Number in the box next to Resource ID (RID), in lieu of Resource ID number.
(Contact your licensing agency/Regional Office if you have any questions).
- Clearance Category letter code (see back of Form LDSS-3370) must be placed in the middle box.
- Phone number (with area code) enables the SCR to contact the agency liaison if this becomes necessary.
- The Request ID Box is for SCR use only.
AGENCY ADDRESS AREA:
- Agency Name: Please use full name, no abbreviations
- Agency Liaison is the contact person at the inquiring agency. (*The SCR response will be addressed to the liaison.) The liaison cannot be the applicant
or a relative of the applicant.
- Agency Address: Must include street, city
APPLICANT INFORMATION
APPLICANT/HOUSEHOLD MEMBER AREA:
- ALL HOUSEHOLD MEMBERS, ADULTS AND CHILDREN, WHETHER RELATED TO THE APPLICANT OR NOT, ARE TO BE LISTED IN THIS AREA OF
THE FORM.
- Remember to write clearly or type all information in order to assist in obtaining an accurate response. Record all names with the last name first, then the
first name, and middle name.
- First line: Applicant’s name. If there is more than one applicant place the additional name(s) on the lines below the maiden name line.
- Second line: Any maiden names, previous married names, or aliases by which the applicant is or has been known.
Use additional lines if there is more than one maiden/married/alias name to be listed.
- Remaining lines: Names of all other household members. (Attach an additional page if needed.)
If there are no other household members, indicate NONE on the line below “Maiden/Alias”.
- First column: indicate the relationship to the applicant of each person listed. (Spouse, son, daughter, mother, father, friend, etc.)
- Sex M/F column: fill in either M (Male) or F (Female) for every person listed.
- Date of Birth column: fill in complete date of birth (mm/dd/yy) for everyone listed on the form.
ADDRESS AREA:
The information required varies depending on the particular category:
- For Adoption, Foster Care and Family and Group Family Day Care (see back of form for categories), provide addresses for the applicant and any household
member who is 18 and older. We need this information for the last 28 years. Attach supplemental pages if necessary, but do not use another LDSS-3370
form to list this additional information. Be sure to associate address histories with particular individuals (i.e., indicate which addresses are for which household
members).
- For all other categories, only the applicant’s address history is required – for the last 28 years.
- Complete addresses are required. Include street name and city/town/village. Also include street number and apartment number. Post Office Box numbers are
not acceptable. If the applicant has lived abroad, indicate country and dates of residence. If the applicant has spent time in the military, list base names and
locations along with dates. Be sure that there are no periods of time unaccounted for.
-The top line is for the current address. The previous address should be listed on the second line downward, and so on to the back of the form for the last 28 years.
Staple the attached supplemental page to the form if more space is needed, but do not use another copy of the LDSS-3370 for this additional information.
SIGNATURE AREA:
Signatures required depend upon the particular category:
- For Adoption, Foster Care and Family and Group Family Day Care (see back of form for category), signatures are needed from the applicant and any household
member who is 18 or older.
- For all other categories, only the applicant’s signature is required.
- All signatures must correspond to the names recorded in the Applicant/Household Member Area-for example; Mary Smith should not sign Mary Ann Smith.
Victoria Smith should not sign Vicki.
- Applicants must sign in the boxes marked “Applicant’s Signature”, household members over 18 who are not applicants must sign in the boxes at the extreme
bottom of the page marked “Signature”.
- All signatures must be dated (mm/dd/yy). The SCR will not accept a form with a signature date more than 6 months old.
If you have questions regarding proper completion of this form, please call the SCR at 518-474-5297.
MAIL YOUR COMPLETED LDSS-3370 FORM TO:
STATEWIDE CENTRAL REGISTER
P.O. BOX 4480
ALBANY, N.Y. 12204-0480
TO ORDER A SUPPLY OF LDSS-3370 FORMS:
Please access the (OCFS-4627) Request for Forms and Publications, from the Intranet: http://ocfs.state.nyenet/admin/forms/SCR/
Internet: http://ocfs.ny.gov/main/forms/cps/ and mail the completed OCFS-4627 Request for Forms and Publications, to:
THE OFFICE OF CHILDREN AND FAMILY SERVICES, RESOURCE DISTRIBUTION CENTER, 11 FOURTH AVE, RENSSELAER, NY 12144.
LDSS-3370 (Rev. 09/2014) FRONT
NEW YORK STATE
OFFICE OF CHILDREN AND FAMILY SERVICES
STATEWIDE CENTRAL REGISTER DATABASE CHECK
Agency Use Only
SCR USE ONLY
REQUEST I.D.:
ALL INFORMATION MUST BE COMPLETE. PLEASE PRINT OR TYPE
AGENCY CODE:
RESOURCE I.D. (RID)
CHILD CARE FACILITY SYSTEM (CCFS) NUMBER:
CATEGORY USE ALPHA CODE:
PHONE NUMBER (Area Code):
( ) -
PRINT BELOW THE ADDRESS ASSOCIATED WITH YOUR RID/CCFS NUMBER:
The particular classifications of persons who must or may be
screened are set forth on the reverse side of this document. The
alpha codes to complete the “Category” box above are also on the
reverse side of this form
FOR ALL CATEGORIES: Complete the following for yourself, your
spouse, your children and any other person(s) in your home at the
present time. MAKE SURE YOU COMPLETE ALL MAIDEN
NAME/ALIAS SECTIONS THAT APPLY. IF NONE, STATE
“NONE” List RELATIONSHIP in the fields below
(see reverse side for instructions) Attach additional page if
necessary.
AGENCY
NAME:
AGENCY
LIAISON:
STREET
ADDRESS:
CITY:
STATE:
ZIP CODE:
The purpose of collecting the demographic data on other persons in your household who are not screened pursuant to Section 424-a of the Social Services Law is
to enable the N.Y.S. Office of Children and Family Services to identify with the greatest degree of certainty whether the person(s) being screened is the subject of
an indicated child abuse or maltreatment report. The utilization of this information in a discriminatory manner is contrary to the Human Rights Law.
APPLICANT/HOUSEHOLD MEMBER AREA *PLEASE TYPE OR PRINT CLEARLY
RELATIONSHIP TO
APPLICANT
LAST NAME FIRST NAME
SEX
M/F
DATE OF BIRTH
APPLICANT
MAIDEN/ALIAS
Please provide your current address and any other addresses at which you have resided for the last 28 years, including street, city and state. For Adoption, Foster
Care, Family and Group Family Day Care, also include the same address history for household members 18 of age and older.
CURRENT STREET ADDRESS
APT #
CITY
STATE
ZIP
FROM
TO
PREVIOUS STREET ADDRESS
APT #
CITY
STATE
ZIP
FROM
TO
PREVIOUS STREET ADDRESS
APT #
CITY
STATE
ZIP
FROM
TO
PREVIOUS STREET ADDRESS
APT #
CITY
STATE
ZIP
FROM
TO
PREVIOUS STREET ADDRESS
APT #
CITY
STATE
ZIP
FROM
TO
I affirm that all the information provided on this form is true to the best of my knowledge. I understand that if I knowingly give false statements, such action could be
grounds for denial or dismissal from employment or denial or revocation of a license, certificate, permit, registration or approval.
APPLICANT’S SIGNATURE DATE
APPLICANT’S SIGNATURE DATE
EIGHTEEN YEARS OLD OR OVER:
I understand that as a person eighteen years of age or over in a home of an applicant to become an Adoptive or a Foster
Parent or a Family or Group Family Day Care provider, the information I have provided will be used to inquire of the
Statewide Central Register to determine if I am the subject of an indicated report of child abuse or maltreatment.
SIGNATURE DATE
SIGNATURE DATE
LDSS-3370 (Rev. 09/2014) REVERSE
AGENCY LIAISON INSTRUCTIONS
Please verify that each form is completed. Incomplete forms will be returned to the sender. For ADOPTION, FOSTER CARE, and FAMILY
and GROUP FAMILY DAY CARE, if both spouses are applicants, both are to sign. Persons eighteen years old and over residing in the
home of applicants for ADOPTION, FOSTER CARE and FAMILY AND GROUP FAMILY DAY CARE also must sign the form.
AGENCY CODE - Record your 3-digit agency code. NOTE: Day Care, Family and Group Family Day Care and Camps must
provide the agency code of the agency or office which issues your license or certificate. Verify your Alpha or
Alpha/Numeric 3 digit code with your licensing agency.
DAYCARE PROVIDERS - Must place their Child Care Facility System (CCFS) Number in the box next to Resource ID (RID), in lieu of
Resource ID (RID) number. (Contact your licensing agency/Regional Office if you have any questions).
RESOURCE I.D. (RID) - Record your RESOURCE I.D. (RID) in this field. OCFS, OMH, OMRDD, DOH, OASAS and SED licensed
agencies and programs, and Local Departments of Social Services, have RID’S as of 9/01. Verify your RID number with your licensing
agency. If you need assistance, email: ocfs.sm.conn_app@ocfs.ny.gov
CLEARANCE CATEGORIES - Record the appropriate category.
A – Adult Services/Family Type Home for Adults R - Applying to be kinship foster parents.
D - Prospective employee (Local DSS district - bill against
reimbursement)**
S - Provider of goods/services
E - Current employee. U – Universal Pre-K Teacher (fee required – see below)*
F - Prospective/new employee other than day care employees. (fee
required - see below)*
W - Applying to be foster parents or family care home providers.
M - Director of a summer camp, overnight camp, day camp or
traveling day camp.
X - Applying to be adoptive parents pursuant to an application
pending before the inquiring agency.
N - Applying for a license to operate a day care center. (To be
submitted by authorized licensing agency only.) (fee required - see
below)*
Y - Prospective Day Care employee (fee required - see below)*
P - Applying to be family day care provider. (fee required - see
below)*
Z - Prospective volunteer/consultant.
Q - Applying to be group family day care provider. (fee required -
see below)*
AGENCY LIAISON - Record the name of the person to whom the response should be sent (cannot be the same as applicant or
related to the applicant).
APPLICANT/HOUSEHOLD MEMBER AREA INSTRUCTIONS - This information is to be provided by the applicant/
employee/provider. See front of form.
APPLICANT(S) (at least one person must be so designated)-USE FIRST LINE
MAIDEN NAME/ALTERNATIVE/AKA: must be completed for every applicant. Record ALL previous names used. Start with second line.
Use as many lines as needed (One last name per line)
OTHER HOUSEHOLD MEMBERS: describe relationship to applicant, e.g., son, daughter, father, mother, friend, etc. on remaining lines
(ATTACH ADDITIONAL PAGE IF NECESSARY)
IF NO OTHER HOUSEHOLD MEMBERS, record NONE on line below MAIDEN/ALIAS.
*Social Service Law 424a requires the collection of a $25.00 fee for certain categories. A certified check, postal or bank money order,
teller's check, cashier's check or agency check made payable to "New York State Office of Children and Family Services" in the amount
of twenty-five dollars, is to accompany the form. The check also is to include the applicant's name and the agency code.
N.B.: a separate check must accompany each form.
**Social Service Law 424a, allows local DSS to bill against their reimbursement the charge collected for screening prospective employees.
If you have questions, please call the SCR at 518-474-5297.
MAIL YOUR COMPLETED LDSS-3370 FORM TO:
STATEWIDE CENTRAL REGISTER
P.O. BOX 4480, Attention: Service Center Unit
ALBANY, N.Y. 12204-0480
TO ORDER A SUPPLY OF LDSS-3370 FORMS:
Please access the (OCFS-4627) Request for Forms and Publications, from the Intranet: http://ocfs.state.nyenet/admin/forms/SCR/
Internet: http://ocfs.ny.gov/main/forms/cps/ and mail the completed OCFS-4627 Request for Forms and Publications, to:
THE OFFICE OF CHILDREN AND FAMILY SERVICES, RESOURCE DISTRIBUTION CENTER, 11 FOURTH AVE, RENSSELAER, NY
12144. If you have difficulty accessing a form on either site, you can call the automated forms hotline to order forms at 518-473-0971.
LDSS-3370 (Rev. 09/2014)
STAPLE TO LDSS-3370 (IF NEEDED)
STATEWIDE CENTRAL REGISTER DATABASE CHECK FORM
ADDITIONAL PAGE
(Use only if the space on the LDSS-3370 form is not sufficient)
APPLICANT
NAME:
Print clearly, All dates must be consecutive. Be sure to associate address histories with particular individuals
Previous Street Address City State Zip From To
LDSS-3370 (Rev. 09/2014)
STAPLE TO LDSS-3370 (IF NEEDED)
STATEWIDE CENTRAL REGISTER DATABASE CHECK FORM
ADDITIONAL PAGE
(Use only if the space on the LDSS-3370 form is not sufficient)
APPLICANT
NAME:
Other Household Members are (please print clearly):
SCR Use
Only
Relationship To
Applicant
Last Name First Name
Sex Date of Birth
M/F M D Y
