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Fillable Printable Sample SOP Template

Fillable Printable Sample SOP Template

Sample SOP Template

Sample SOP Template

STANDARD OPERATING PROCEDURES
(SOP) TEMPLATE
SOP TOPICAL OUTLINE (Sample
Only)
(ACTIVITY NAME AND ADDRESS)
APPROVED:
(PSO) (YYMMDD)
SOP TABLE OF CONTENTS - SAMPLE
CHAPTER 1 - GENERAL PROVISIONS AND REQUIREMENTS
Section 1. Introduction
1-100 Purpose ....................................................................................... x
1-101 Scope ....................................................................................... x
1-102 SAP Program Area .................................................................... x
1-103 Waivers .................................................................... xx
1-104 Facil ity background and operating concept ............................. xx
a. Temporar y S ecur e Working Ar ea (TSWA) ........................... xx
b. Shared/Alternating/Co-utilization of Facilities .................... xx
Section 2. General Requirements
1-200 Responsibilities ............................................................................. xx
a. SAP Central Offi ce (SAPC O) ....................................... xx
b.
Program Securit y Offi cer (P SO) ....................................... xx
c. Government SAP Security Officer (GSSO) .................... xx
d.
Contractor Program S ecuri ty Officer (C PSO) .................... xx
e.
Program Management (GPM/CPM)....................................... x x
f. Individual Program Personnel ....................................... xx
1-201 Badge S ystems ............................................................................ xx
a. Badge Cont rol .................................................................... xx
b. Badge Issue and Identification ....................................... xx
c. Escort Procedures & Visitor Badges .................................... xx
1-202 Communications Security .......................................................... xx
a.
Secure Communications ................................ ................ xx
b.
STE/STU-III Operations ................................................. xx
c. Secure Telephone Lines/Closets ....................................... xx
1-203 Security Inspections ................................ .......................... xx
a. Government .......................................................... xx
b. Self-Inspections .......................................................... xx
Section 3. Reporting Requirements
1-300 General ....................................................................................... xx
1-301 Security Violations and Improper Handling of Classified Information xx
a. Security Violations and Infractions ............. ................ xx
b. Inadvertent Disclosures ................................................... xx
c. Preliminary Inquiries/Investigations ............. ................ xx
d. Fraud, Waste, Abuse and Corruption (FWAC) …………… xx
CHAPTER 2 - SECURITY CLEARANCES
Section 1. Facility Clearances
2-100 General ....................................................................................... xx
2-101 Defense Security Services .......................................................... xx
Section 2. Personnel Clearances and Access
2-200 General ....................................................................................... xx
2-201 SAP Access Procedures ..........................................................
xx
2-202
Program Access Requests and Nomination Process ......................
xx
2-203 Suspension and revocation
..........................................................
xx
CHAPTER 3 - SECURITY TRAINING AND EDUCATION
Section 1. Security Training and Briefings
3-100 General .......................................................................................
xx
3-101
Security Training .............................................................................
xx
3-102
Refresher Training ....................................................................
xx
3-103
Computer-based training (CBT) ................................................
xx
3-104
Debrief ing and/o r access termination .......................................
xx
3-105 Personnel Security Reporting Requirements
...............................
xx
3-106
Foreign Travel/Contacts .............................................................
xx
3-107
Specialized or event-driven training .......................................
xx
CHAPTER 4 - CLASSIFICATION AND MARKINGS
Section 1. Classification
4-100 Classification management .......................................................... xx
4-101 Security Classification Guidance ................................................ xx
4-102 Nicknames, Code Words, and other Program Identifiers ..........
xx
4-103
DD Form 254 requirements ..........................................................
xx
4-104
Changes, challenges, and reviews ................................................
xx
4-105
Subcontractor classification guidance .......................................
xx
4-106
Use of Cover Sheets ………………………...
xx
Section 2. Marking Requirements
4-200 General .......................................................................................
xx
4-201
Program Specific .............................................................................
xx
4-202
File Exemption Series ...................................................................
xx
CHAPTER 5 - SAFEGUARDING CLASSIFIED INFORMATION
Section 1. General Safeguarding Requirements
5-100 General ....................................................................................... xx
5-101 Clean desk policy .................................................................... xx
5-102 Facility access controls .......................................................... xx
5-103 Building access ............................................................................. xx
5-104 Program SAPFs ............................................................................. xx
5-105 Shared/alternating use area access ................................................ xx
5-106 Common use area access .......................................................... xx
5-107 Unescorted access .................................................................... xx
5-108 After-Hours access .................................................................... xx
5-109 Facility opening/securing procedures ....................................... xx
5-110 Alarm System Procedures ....................................... xx
Section 2. Control and Accountability
5-200 General ....................................................................................... xx
5-201 Program material trackin g s ystem ................................................ xx
a.
SAP Accountability .......................................................... xx
b.
SAP Transmissi on . ......................................................... xx
c. SAP Reproduction .......................................................... xx
5-202 Collateral material .................................................................... xx
5-203 Annual inventories .................................................................... xx
5-204 Working Papers and Engineer Notebooks …………………. xx
Section 3. Storage and Storage Equipment
5-300 Storage policy ............................................................................. xx
5-301 Control of locks and combinations ................................................ xx
5-302 Securi ty container records of use ................................................ xx
Section 4. Transmission
5-400 General
............................................................................. xx
5-401
Preparation
.............................................................................
xx
5-402 Couriers
.............................................................................
xx
5-403
Secure facsi
mile and/or electronic transmission .............................
xx
5-404 U.S. Postal Services (USPS) ..........................................................
xx
a. Post Office box usage
..........................................................
xx
b. Receipt procedures (as required) .......................................
Section 5. Disclosure
5-501 a. Need-to-Know ………………………………………….. xx
Section 6. Reproduction
Section 7. Dispo sit ion a nd Ret e nti on
5-700 Termination of security agreement ................................................ xx
5-701 Retention of classified material ................................................ xx
5-702 Document reduction .................................................................... xx
5-703 Bids and proposals .................................................................... xx
5-704 Methods of destruction .......................................................... xx
5-705 Destruction procedures .......................................................... xx
Section 8. Construction and other Security Requirements
5-800 General .......................................................................................
xx
5-801
Physical security .............................................................................
xx
5-802
SAPFs identification ....................................................................
xx
5-803
Prohibited items (Control of PEDs, etc) ........................................
xx
5-804 Magnetic media
.............................................................................
xx
5-805 Access control and alarm system
................................................
xx
5-806
Security checks and inspections ................................................
xx
5-807
Alarm responses .............................................................................
xx
a. Normal Duty Hours ..........................................................
xx
b. After Hours ..........................................................
xx
c. Alarm Malfunctions/Alarm System Shutdown ....................
xx
d. Semi-Annual Alarm Response Checks .............................
xx
CHAPTER 6 - VISITS AND MEETINGS
Section 1. Visits
6-100 General ....................................................................................... xx
6-101 Visit request procedures .......................................................... xx
6-102 Identification and control of visitors ....................................... xx
6-103 Non-program-briefed visitors ................................................ xx
6-104 Visitor records ............................................................................. xx
Section 2. Meetings
6-200 General ....................................................................................... xx
6-201 Host responsibilities .................................................................... xx
CHAPTER 7 - SUBCONTRACTING
Section 1. Prime Contracting Responsibilities
7-100 General .......................................................................................
xx
7-101
Determining clearance status of prospective subcontractors ..........
xx
7-102
Securi ty agreements and briefings ................................................
xx
CHAPTER 8 - AUTOMATED INFORMATION SYSTEMS (AIS)
8-100 General .......................................................................................
xx
8-101 Data Transfer Procedures (High to Low, etc)
.................................
xx
CHAPTER 9 - MISCELLANEOUS
Section 1. Emissions Security (EMSEC)
Section 2. Op erations S ecurity (OPSEC)
Section 3. Emergencies
9-300 General ............................................................................. xx
9-301 Protection of classified during emergencies ............................. xx
9-302 Access by emergency response personnel ............................. xx
9-303 Emergency after-hours access ................................................ xx
FIGURES
1 Nomination Form .......................................................................................
xx
2
Visitor Register .................................................................................................
xx
3
Security Container Record .............................................................................
xx
4
Facility End-of-Day Security Checklist ..........................................................
xx
5
Temporary Relocation of Classified Material Log .......................................
xx
6.
Certificate of Destruction .............................................................................
xx
7.
Media Control Log .......................................................................................
xx
ANNEXES
1 Special Access Program and Facility Security Debriefings ............................. xx
2 Foreign Travel, Contact and Defensi ve Bri efings ...................................... xx
3 Automated Information Systems Standard Operating Procedures (AIS SOP) ... xx
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