Fillable Printable Sample SOP Template

Sample SOP Template

STANDARD OPERATING PROCEDURES

(SOP) TEMPLATE

SOP TOPICAL OUTLINE (Sample

Only)

(ACTIVITY NAME AND ADDRESS)

APPROVED:

(PSO) (YYMMDD)

SOP TABLE OF CONTENTS - SAMPLE

CHAPTER 1 - GENERAL PROVISIONS AND REQUIREMENTS

Section 1. Introduction

1-100 Purpose ....................................................................................... x

1-101 Scope ....................................................................................... x

1-102 SAP Program Area .................................................................... x

1-103 Waivers .................................................................... xx

1-104 Facil ity background and operating concept ............................. xx

a. Temporar y S ecur e Working Ar ea (TSWA) ........................... xx

b. Shared/Alternating/Co-utilization of Facilities .................... xx

Section 2. General Requirements

1-200 Responsibilities ............................................................................. xx

a. SAP Central Offi ce (SAPC O) ....................................... xx

Program Securit y Offi cer (P SO) ....................................... xx

c. Government SAP Security Officer (GSSO) .................... xx

Contractor Program S ecuri ty Officer (C PSO) .................... xx

Program Management (GPM/CPM)....................................... x x

f. Individual Program Personnel ....................................... xx

1-201 Badge S ystems ............................................................................ xx

a. Badge Cont rol .................................................................... xx

b. Badge Issue and Identification ....................................... xx

c. Escort Procedures & Visitor Badges .................................... xx

1-202 Communications Security .......................................................... xx

Secure Communications ................................ ................ xx

STE/STU-III Operations ................................................. xx

c. Secure Telephone Lines/Closets ....................................... xx

1-203 Security Inspections ................................ .......................... xx

a. Government .......................................................... xx

b. Self-Inspections .......................................................... xx

Section 3. Reporting Requirements

1-300 General ....................................................................................... xx

1-301 Security Violations and Improper Handling of Classified Information xx

a. Security Violations and Infractions ............. ................ xx

b. Inadvertent Disclosures ................................................... xx

c. Preliminary Inquiries/Investigations ............. ................ xx

d. Fraud, Waste, Abuse and Corruption (FWAC) …………… xx

CHAPTER 2 - SECURITY CLEARANCES

Section 1. Facility Clearances

2-100 General ....................................................................................... xx

2-101 Defense Security Services .......................................................... xx

Section 2. Personnel Clearances and Access

2-200 General ....................................................................................... xx

2-201 SAP Access Procedures ..........................................................

2-202

Program Access Requests and Nomination Process ......................

2-203 Suspension and revocation

..........................................................

CHAPTER 3 - SECURITY TRAINING AND EDUCATION

Section 1. Security Training and Briefings

3-100 General .......................................................................................

3-101

Security Training .............................................................................

3-102

Refresher Training ....................................................................

3-103

Computer-based training (CBT) ................................................

3-104

Debrief ing and/o r access termination .......................................

3-105 Personnel Security Reporting Requirements

...............................

3-106

Foreign Travel/Contacts .............................................................

3-107

Specialized or event-driven training .......................................

CHAPTER 4 - CLASSIFICATION AND MARKINGS

Section 1. Classification

4-100 Classification management .......................................................... xx

4-101 Security Classification Guidance ................................................ xx

4-102 Nicknames, Code Words, and other Program Identifiers ..........

4-103

DD Form 254 requirements ..........................................................

4-104

Changes, challenges, and reviews ................................................

4-105

Subcontractor classification guidance .......................................

4-106

Use of Cover Sheets ………………………...

Section 2. Marking Requirements

4-200 General .......................................................................................

4-201

Program Specific .............................................................................

4-202

File Exemption Series ...................................................................

CHAPTER 5 - SAFEGUARDING CLASSIFIED INFORMATION

Section 1. General Safeguarding Requirements

5-100 General ....................................................................................... xx

5-101 Clean desk policy .................................................................... xx

5-102 Facility access controls .......................................................... xx

5-103 Building access ............................................................................. xx

5-104 Program SAPFs ............................................................................. xx

5-105 Shared/alternating use area access ................................................ xx

5-106 Common use area access .......................................................... xx

5-107 Unescorted access .................................................................... xx

5-108 After-Hours access .................................................................... xx

5-109 Facility opening/securing procedures ....................................... xx

5-110 Alarm System Procedures ....................................... xx

Section 2. Control and Accountability

5-200 General ....................................................................................... xx

5-201 Program material trackin g s ystem ................................................ xx

SAP Accountability .......................................................... xx

SAP Transmissi on . ......................................................... xx

c. SAP Reproduction .......................................................... xx

5-202 Collateral material .................................................................... xx

5-203 Annual inventories .................................................................... xx

5-204 Working Papers and Engineer Notebooks …………………. xx

Section 3. Storage and Storage Equipment

5-300 Storage policy ............................................................................. xx

5-301 Control of locks and combinations ................................................ xx

5-302 Securi ty container records of use ................................................ xx

Section 4. Transmission

5-400 General

............................................................................. xx

5-401

Preparation

.............................................................................

5-402 Couriers

.............................................................................

5-403

Secure facsi

mile and/or electronic transmission .............................

5-404 U.S. Postal Services (USPS) ..........................................................

a. Post Office box usage

..........................................................

b. Receipt procedures (as required) .......................................

Section 5. Disclosure

5-501 a. Need-to-Know ………………………………………….. xx

Section 6. Reproduction

Section 7. Dispo sit ion a nd Ret e nti on

5-700 Termination of security agreement ................................................ xx

5-701 Retention of classified material ................................................ xx

5-702 Document reduction .................................................................... xx

5-703 Bids and proposals .................................................................... xx

5-704 Methods of destruction .......................................................... xx

5-705 Destruction procedures .......................................................... xx

Section 8. Construction and other Security Requirements

5-800 General .......................................................................................

5-801

Physical security .............................................................................

5-802

SAPFs identification ....................................................................

5-803

Prohibited items (Control of PEDs, etc) ........................................

5-804 Magnetic media

.............................................................................

5-805 Access control and alarm system

................................................

5-806

Security checks and inspections ................................................

5-807

Alarm responses .............................................................................

a. Normal Duty Hours ..........................................................

b. After Hours ..........................................................

c. Alarm Malfunctions/Alarm System Shutdown ....................

d. Semi-Annual Alarm Response Checks .............................

CHAPTER 6 - VISITS AND MEETINGS

Section 1. Visits

6-100 General ....................................................................................... xx

6-101 Visit request procedures .......................................................... xx

6-102 Identification and control of visitors ....................................... xx

6-103 Non-program-briefed visitors ................................................ xx

6-104 Visitor records ............................................................................. xx

Section 2. Meetings

6-200 General ....................................................................................... xx

6-201 Host responsibilities .................................................................... xx

CHAPTER 7 - SUBCONTRACTING

Section 1. Prime Contracting Responsibilities

7-100 General .......................................................................................

7-101

Determining clearance status of prospective subcontractors ..........

7-102

Securi ty agreements and briefings ................................................

CHAPTER 8 - AUTOMATED INFORMATION SYSTEMS (AIS)

8-100 General .......................................................................................

8-101 Data Transfer Procedures (High to Low, etc)

.................................

CHAPTER 9 - MISCELLANEOUS

Section 1. Emissions Security (EMSEC)

Section 2. Op erations S ecurity (OPSEC)

Section 3. Emergencies

9-300 General ............................................................................. xx

9-301 Protection of classified during emergencies ............................. xx

9-302 Access by emergency response personnel ............................. xx

9-303 Emergency after-hours access ................................................ xx

FIGURES

1 Nomination Form .......................................................................................

Visitor Register .................................................................................................

Security Container Record .............................................................................

Facility End-of-Day Security Checklist ..........................................................

Temporary Relocation of Classified Material Log .......................................

Certificate of Destruction .............................................................................

Media Control Log .......................................................................................

ANNEXES

1 Special Access Program and Facility Security Debriefings ............................. xx

2 Foreign Travel, Contact and Defensi ve Bri efings ...................................... xx

3 Automated Information Systems Standard Operating Procedures (AIS SOP) ... xx