Fillable Printable Sample Thank You Letter for Gift Donation
Fillable Printable Sample Thank You Letter for Gift Donation
Sample Thank You Letter for Gift Donation
Thank You Letter Template
The University of Texas at Austin
Your Student Organization’s Letterhead
Student Organization Name
Cockrell School of Engineering
Street Address
City, State, Zip
Phone Number
Fax Number
Date of Letter
Company Contact Name
Contact Title
Company Name
Street Address
City, State Zip Code
Dear [Company Contact Name]:
OPENING PARAGRAPH:
Thank the contact for their support of your event or activity and specify the date of the event.
Mention some highlights of the event and the number of students that attended, especially if you
had a good showing.
MIDDLE PARAGRAPHS:
Comment on how much the students or event participants enjoyed the event. Describe how the
company’s support made a difference and contributed to the success of the event.
CLOSING PARAGRAPH:
Thank the contact and the company again for the support. Tell the company contact how much
you appreciate him/her and how much you enjoyed working with him/her. Provide your phone
number and e-mail address in case your contact has any questions or concerns. Let the
company contact know that you look forward to working with him/her in the future.
Sincerely,
Signature
Your Name
Your Title
Sample Thank You Letter
It is good stewardship to thank a donor (company or individual) for gifts they have given to you,
and besides that, the Cockrell School requires it!
For ALL gifts received by your organization, a thank you letter needs to be written to the
company contact or individual. A copy of this letter MUST be provided with the check to Susan
Higginbotham in Engineering Student Life, ECJ 1.224. The check will not be deposited unless
the thank you letter is provided.
Following is a sample letter. Please use this as a starting point, but make it interesting and give
the donor a good feeling about having donated to your group. If you need assistance, please
contact the ESL.
The University of Texas at Austin
Your Student Organization’s Letterhead
Student Organization Name
Cockrell School of Engineering
Street Address
City, State, Zip
Phone Number
Fax Number
Date of Letter
Company Contact Name
Contact Title
Company Name
Street Address
City, State, Zip Code
Dear [Company Contact Name]:
On behalf of the [student organization name] at The University of Texas at Austin, I
would like to thank you for your role in [company name]’s recent gift of $[dollar amount] in
support of [event or activity name]. [State how this event or activity will benefit your group, and
how previous support has made a difference and contributed to the success of the event, e.g.
This money will allow us to increase our membership and ultimately benefit more students in the
Department of <dept name>.]
Thank you again for your support. We appreciate your interest in the [student
organization name]. If you have any questions, please feel free to contact me at [phone
number] or [email address]. We look forward to working with you in the future.
Sincerely,
Your name
Your title
