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Fillable Printable Standard Project Overview Template

Fillable Printable Standard Project Overview Template

Standard Project Overview Template

Standard Project Overview Template

IIJIS Planning Committee
Project Overview
Page 1 of 5
Project Name:IIJIS Strategic Plan
Project Owner (Customer/Executive Level):
Project Customer Contact (managerial level):
Governor George RyanCandice M. Kane, Ph.D.
Project Sponsor (Project Work/Executive Level):Start Date:Committee Sign On Date:
Lt. Col. Ken Bouche1/23/02April 4, 2002
Project Manager:Date Created:Date Revised:
Carol Gibbs2/21/02April 3, 2002
Purpose:Create a strategic plan for integrating justice information in the state.
Goal and Inclusions:Recommend cost-effective solutions that integrate existing criminal justice
information systems, providing standards for future systems development, and
reducing technological incompatibility, redundancy and inefficiency.
Develop strategies to improve positive identification of individuals who interact
with the justice system through the use of enhanced biometric identification
technologies such as flat fingerprints and facial recognition.
Build upon the significant financial investments already made by individual
agencies on criminal justice systems, avoiding unfunded mandates on
individual agencies, and identifying federal grants an other sources of funding
assistance to finance the integration and improvement of justice information
systems in Illinois.
Work in partnership with state and local Illinois criminal justice agencies and
related social service agencies to meet operational requirements and needs for
justice-related integrated information processing while respecting
independence.
Ensure the privacy and civil liberties of all citizens are enhanced rather than
diminished by implementation of IIJIS.
Complete the draft IIJIS Strategic Plan for review by September 3, 2002.
Key Exclusions:This will not include a tactical or operational plan.
Initial Environment:There is no existing strategic plan for integrating justice information in Illinois.
Desired Delivery Date:12/31/02
Required Delivery Date:12/31/02
Other Constraints:Deadline date, staffing
Key Assumptions:
Will strive for consensus, when consensus cannot be reached:
Need 2/3 vote of meeting attendees, allowing only one vote per
agency. When 2/3 vote cannot be reached, we will move to the
Governing Board for resolution.
Vice-Chair will run meetings in Chair’s absence.
IIJIS Planning Committee
Project Overview
Page 2 of 5
Team Members
Ken Bouche, Chair
IL State Police
Brett Klein
Lake Co. Sheriff’s Office
Gary O’Rourke, Vice Chair
Streamwood Police Department
Dennis Krier
IL Secretary of State’s Office
Carol Gibbs, Project Manager
IL State Police
Terry Lavenhagen
Cook Co. Sheriff’s Police
Carol Cates, Assistant Project Manager
IL State Police
John Loverude
IL State Police
Carolyn Wilson, Administrative Support
IL State Police
Dennis McNamara
Cook Co. Circuit Clerk’s Office
Robert Boehmer
IL Criminal Justice Information Authority
Randy Murphy
Lake Co. Dept. of Management Services
Dan Callahan
Office of the Attorney General
Mark Myrent
IL Criminal Justice Information Authority
Mary Camic
Kane County Court Services
Gerald Nora
Cook Co. State’s Attorney’s Office
David Clark
IL State’s Attorneys Appellate Prosecutor
Steve Prisoc
IL Criminal Justice Information Authority
Brent Crossland
IL Technology Office
James Reed
IL State Police
Kim Donahue
IL State Police
David Roberts
SEARCH
Laura Lane Ferguson
Cook Co. Circuit Clerk’s Office
JoAnn Schachtsiek
Governor’s Office of Strategic Planning
Patricia Fix
Lake Co. State’s Attorney’s Office
Jerry Scairaffa
Cook Co. Circuit Clerk’s Office
Ed Flanagan
Cook Co. CABS
Deb Seyller
Kane Co. Circuit Clerk
Terry Ford
Office of the State Fire Marshal
Lori Smith
Office of the State Fire Marshal
Shelley Fulla
Chicago Police Department
Mike Steiner
IL Secretary of State’s Office
IIJIS Planning Committee
Project Overview
Page 3 of 5
Karen Griffiths
IL Criminal Justice Information Authority
Gary Stryker
Lake Co. Sheriff’s Office
Rick Guzman
Office of the Governor
Mike Tardy
Administrative Office of Illinois Courts
James Hickey
Chicago Police Department
J.G. Townsend
Presiding Judge, Champaign County
Ron Huberman
Chicago Police Department
David Trupp
Streamwood Police Department
Lisa Jacobs
IL Juvenile Justice Commission/DHS
Mike Waller
Lake Co. State’s Attorney
Candice M. Kane
IL Criminal Justice Information Authority
Grant S. Wegner
Chief Judge, 16
th
Judicial Circuit
Steve Karr
IL Department of Corrections
Initial List of Deliverables
PhaseDeliverables
ConceptWork Breakdown Structure (WBS), Time line, Goals, Vision/Mission Statements
Project
Planning
Quality Plan, Communication Plan, Risk Plan, Stakeholder Concerns, Completed Project
Overview
AnalysisAnalysis paper to include:
1. Review IL guidelines on strategic planning.
2. Identify stakeholders’ operational requirements.
3. Review other Strategic Plans on Integrated Justice.
4. Provide the Technical Committee list of deliverables and time needed.
Design1. Design document formatting standards.
2. Identify strategic issues.
3. Identify goals for strategic issue #n.
4. Identify objectives for goals of strategic issue #n.
5. Identify outcomes of objectives for goals of strategic issue #n.
6. Identify measures of outcomes of objectives for goals of strategic issue #n.
7. Create an outline for strategic plan.
IIJIS Planning Committee
Project Overview
Page 4 of 5
DevelopmentDeliverables:
1. Write the strategic plan.
2. Design cover page.
3. Proofread strategic plan.
4. Revise strategic plan.
5. Send out for content review.
6. Send out for format/grammar review.
7. Revise strategic plan.
8. Send draft strategic plan to committees for review.
9. Revise strategic plan.
10. Finalize plan and send to Governing Board.
Stakeholder Issues/Concerns
Issues/Concerns:Criminal justice information systems in Illinois have been designed to meet local
operational needs and not to provide statewide justice information.
These systems operate today as autonomous and independent systems that do
not easily share information with courts or other justice agencies in a timely
manner.
Justice information is fragmented and inconsistent and frequently not available in
a timely manner to law enforcement officers or the courts for the purpose of
making criminal justice decisions.
Judges, prosecutors and police often do not know if they have complete
information when making bail and sentencing decisions, charging decisions and
possible plea negotiations and arrest decisions.
Quality Plan, Risk Plan and Communication Plan
Quality Plan:1. Ensure the strategic plan meets the objectives outlined in Executive Order12.
2. Ensure plan follows IL guidelines on strategic planning.
3. Ensure project is delivered on time and within budget utilizing Project Management
Methodology.
4. Compare plan with other states and SEARCH.
5. Send plan to key individuals to review for content.
6. Send plan to key individuals to review for format/grammar.
Risk Plan:Risks:
1. Staffing deficiencies.
2. Deliverables from Technical Committee.
3. Printing delays.
4. Executive Board does not approve Strategic Plan.
Communication Plan:Communication Plan will include:
Meeting agendas, Chair reports, issues, documents, go-no-go decisions, status
reports and alerts which will be delivered via Email, fax, written reports and at
meetings.
IIJIS Planning Committee
Project Overview
Page 5 of 5
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