Fillable Printable Sustainability Policy
Fillable Printable Sustainability Policy
Sustainability Policy
NHS LANARKSHIRE SUSTAINABILITY POLICY
IMS103 Version No.6 Date: 29 January 2014 0 of 10
SUSTAINABILITY POLICY
Author:
Head of Sustainability & Environment Manager
Responsible Lead E x ecut i ve
Director:
Director North CHP
Endorsing Body:
Corporate Management Team NHS L Board
Governance or Assurance
Committee
Sustainability & Environment Group
Implementation Date:
January 2014
Version Number:
6
Review Date:
January 2016
Responsible Person
General Manager, PSSD
NHS LANARKSHIRE SUSTAINABILITY POLICY
IMS103 Version No.6 Date: 29 January 2014 1 of 10
CONTENTS
Page
i)
Consultation and Distribution Record
2
ii)
Change Record
2
1.0
Introduction
3
2.0
Aim and Purpose
3
3.0
Objectives
4
4.0
Scope
5
5.0
Sustainability Policy Statement
6
6.0
Roles and Responsibilities
7
7.0
Resource Impli c at io n s
8
8.0
Communication Plan
10
9.0
Quality Improvement
10
10.0
Equality and Divesity Impact Assessment
10
11.0
References
10
NHS LANARKSHIRE SUSTAINABILITY POLICY
IMS103 Version No.6 Date: 29 January 2014 2 of 10
CONSULTATION AND DI STRIBUTION RECORD
Contributing Author /
Authors
• Marie Porteous, Head of Sustainability & Environmental
Manager
• David Browning, General Manager, PSSD
Consultation Process /
Stakeholders:
• Colin Sloey, Direc tor North CHP
• Harry Campbell, Head of Technical Services
• Adrian Hargan, IT Customer Services Manager
• Brian Mc Watt, Seni or Manag em ent Ac co untant
• Terry Dunthorne, GM Procurement
• Marysia Waters, Communications Manager
Distribution:
• All Staff
CHANGE RECORD
Date
Author
Change
Version No.
Feb 2011
M Porteous
Revised in view of new Policy Template
1.0
Mar 2012
M Porteous
Revised in view of changes to Sustainability
and Environment Group membership
2.0
Feb 2013
M Porteous
Revised to reflect updated CEL 2 (2012)
replacing HDL (2006) 21
3.0
Jun 2013
M Porteous
Revised with comments from Sustainable
Development Manager, HFS
4.0
Dec 2013
M Porteous
Revised with updated waste legislation and
CEL14 (2013) (Head of Techni cal Services)
5.0
Dec 2013
H Campbell
Revised wit h update d c om ment s fro m
Sustainabil i ty and Environment Group
meeting of 20
th
December 2013
6.0
NHS LANARKSHIRE SUSTAINABILITY POLICY
IMS103 Version No.6 Date: 29 January 2014 3 of 10
1.0 INTRODUCTION
The purpose of the policy is to ensure that NHS Lanarkshire, as part of its overall
sustainability strategy annually reviews and reports on all activities and other
actions outlined in CEL 2 (2012) – A Policy on Sustainable Development for NHS
Scotland.
The Policy sets down the objectives of the NHS Lanarkshire Board in accordance
with CEL 2 (2012) and the arrangements it has put in place to achieve them,
namely through CEL 14 (2010), Sustainable Development: Good Corporate
Citizenship Assessment Model for Scotland.
The policy shall be known as the NHS Lanarkshire Sustainability Policy and shall be
applicable throughout all premises in which NHS Lanarkshire has a controlling
interest.
2.0 AIMS PURPOSE & OUTCOMES
NHS Lanarkshire is already engaged in a number of activities to reduce the impact
on the environment and will strive to protect, improve and enhance the environment
where possible.
To assist this process we have produced a Sustainabilit y Policy which sets out NHS
Lanarkshires’ aims and objectives as follows,
• Energy - Minimise the use of energy & water in our premises.
• Pollution - Identifying, adopting and promoting technologies and actions to
reduce emissions of greenhouse gases within our properties and the wider
community where we have a role.
• Transport - Reducing the social and environmental impacts arising from
fleet vehicles and staff travel and encouraging the use of more sustainable
modes of transport for all journeys.
• Waste - Minimising waste through the best practicable environmental options
by eliminating, reducing, reusing, and recycling where possible.
• Natural and built environment - Protecting, conserving and enhancing the
environment including landscape character, habitats and heritage and
promoting bio-diversity and local distinctiveness.
• Environmental education - Raising awareness through staff training and
targeted staff engagement programmes.
• Procurement - Ensuring purchasing power is used to reduce negative
environmental impacts and to improve the environmental standards of
products and services used. Adopting working practices which have the
greatest contribution to sustainable dev elopment.
• eHealth - Ensuring that the strategy addresses the environmental and
sustainability impacts to NHS Lanarkshire. Adopting technologies which have
the greatest contribution to sustainable development
PAMS 2013 - 2017 – The above key strands of activities will be consistent with
NHS Lanarkshire endorsed Property and Asset Management Strategy (PAMS).
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3.0 OBJECTIVES
• To ensure that NHS Lanarkshire complies with and strives to exceed all
legislative and other Scottish Government Policy requirements.
• To use the Good Corporate Citizenship Assessment Model (GCCAM) to
improve the Boards sustainable development performance by developing an
integrated approach to managing corporate environmental, social and
economic impacts.
• To meet and where possible perform better than NHS Scotland targets for
reductions in energy and greenhouse gas emissions (HEAT Targets E8
KPM1 & KPM2).
• To develop and maintain an effective corporate Environmental Management
System using Corporate Greencode to monitor continuous improvement in
environmental performance.
• To minimise the impa ct of CO
2
emissions from fleet vehicles and staff travel
by implementing actions identified in the Green Travel Plan.
• Encourage staff to save energy through the use of awareness material and
by providing training opportunities and at induction.
• To ensure that environmental issues are considered when purchasing goods
and services and to work with suppliers who are environmentally responsible.
• To promote waste minimisation and reduce the amount of waste to landfill
whilst maximising opportunities for reuse and or recycling in line with The
Waste Scotland Regulations 2012. The Waste Management Steering Group
will report directly to the Sustainability and Environment Group on these
matters.
• To adopt the European Waste Framework Directive (2008/98/EC) hierarchy
for the management of waste which is the cornerstone of the Scottish
Government’s Waste Regulations and indeed its zero waste agenda.
• To protect natural habitats through the efficient use of resources and
maintaining NHS Lanarkshire buildings, grounds and gardens in a
responsible manner.
• To procure facilities in compliance with all current legislation and that are
designed to meet the standards set out for NHS buildings.
• A Risk Register will be maintained and managed by the Sustainability and
Environment Group
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4.0 SCOPE
This Policy is for use across all business activities of NHS Lanarkshire in its own
premises and in those shared with partners.
The Policy is intended to benefit.
• Staff
• Patients
• Service users
• CHP partners
• Members of the wider community.
The Stakeholders have been identified as follows,
• Staff
• Patients
• Visitors
• National Agenc i es
• CHPs
• Community Planning Partnership
• Contractors
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5.0 SUSTAINABILITY POLICY STATEMENT
NHS Lanarkshire considers Sustainable Development to be an integral part of its commitment to
ensure the health and wellbeing of the communities we serve. The Board will contain the
environmental impact of its activities to a practical minimum consistent with its responsibilities in
providing high quality patient care and will strive to perform better than all legislative and other
Scottish Government Policy requirements and will in particular seek to,
Adopt the Good Corporate Citizenship Assessment Model to assist the Board in developing an
integrated approach to managing corporate environmental, social and economic impacts.
Adopt Corporate Greencode as its Environmental Management System to measure its current
performance and monitor continual improvement in line with the Scottish Governments key
sustainability objectives.
Promote the efficient use of energy and perform better than NHS Scotland targets for the
reduction of energy and greenhouse gas emissions.
Develop plans to measure the short and long term effects of climate change and develop
appropriate management and mitigation solutions to remove or reduce these risks.
Procure functionally suitable facilities in compliance with environmental legislation for new and
refurbished buildings, using an environmental assessment tool, i.e. BREEAM.
Have regard for the environment when purchasing goods and services and promote suppliers
whose environmental policies and practices are in accord with our own.
Provide induction / refresher awareness material and ensure that all staff are aware of how
they can contribute to NHS Lanarkshire’s overall performance.
Promote waste minimisation, and minimise the impact of waste by promoting reuse and
recycling where appropriate.
Enhance natural beauty and biodiversity within NHSL sites by maintaining NHS Lanarkshire’s
buildings, grounds and gardens in an environmentally sound manner.
Protect natural habitats, through the efficient use of natural resources and reduce pollution to
air, land and water.
Establish, in partnership with local authorities, a green travel plan across all NHS
Lanarkshire’s properties and ensure that this is a mandatory requirement in all new
developments.
Implementation of this Policy will only be achieved by securing the support of staff at all levels
working for or on behalf of NHS Lanarkshire and through the development, implementation and
regular review of policies and procedur es. NHS Lanarkshire will support relevant initiatives in the
community aimed at improving the organisation’s overall sustainability perform anc e.
Signed for and on behalf of NHS Lanarkshire
(Chief Executive) Date
Ian Ross
NHS LANARKSHIRE SUSTAINABILITY POLICY
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6.0 ROLES AND RESPONSIBILITIES
The following arrangements have been adopted for ensuring that all aspects of the
Sustainability Policy are complied with
NHSL BOARD
• Set policy, procedures and sustainability objectives.
THE CHIEF EXECUTIVE
• Has ultimate responsibility for sustainability issues and shall in that capacity
be aware of the mandatory provisions contained therein.
• Shall ensure that adequate resources are provided in order to meet
sustainability compliance requirements.
• Shall appoint an executive director to assist in the execution of these
responsibilities and monitor performance.
DIRECTOR OF CHP NORTH
• Has specific responsibility for the overall sustainability strategy throughout
NHSL and shall ensure that the Chief Executive is kept informed.
• Shall consult with the General Manager, PSSD to ensure that the
Sustainability Policy is being applied and understood across all areas of NHS
Lanarkshire.
• Shall monitor the activities of and receive reports on at least an annual basis
from PSSD with regard to sustainability activities.
• Shall ensure that the interests of the sustainability strategy are represented
at the NHS Lanarkshire Board. In particular that adequate financial provision
is made for ensuring environmental compliance, staff training etc.
• Shall ensure that the Sustainability Policy is reviewed on a regular basis.
• Shall chair NHS Lanarkshire’s Sustainability and Environment Group
GENERAL MANAGER PSSD
• Shall have a global view of sustainability issues in terms of future
development for both premises and equipment.
• Instruct regular site audits and set relevant sustainability priorities.
• Shall be directly responsible for the day to day management of sustainability
issues throughout NHS Lanarkshire and keep the Executive Director
informed.
• Shall provide an annual report to the NHS Lanarkshire Board on the
sustainability performance of NHS Lanarkshire in the preceding year and a
summary of the targets for the following year.
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HEAD OF SUSTAINABILITY & ENVIRONMENTAL MANAGER
• Shall liaise with the General Manager PSSD and maintain an awareness of
the duties, responsibilities and performance of the position and shall assist
the General Manager as directed.
• Shall formulate with the assistance of the General Manager, PSSD a
sustainability strategy compliance programme for both active and passive
measures in existing buildings and new projects.
• Lead site audits and produce performance reports in line with NHS
Lanarkshire and Scottish Government requirements.
GENERAL MANAGER
• Shall familiaris e themselves with the policy and ensure that they compliance
is achieved in all premises and activities within their control.
• Participate in site audits / reporting as required by NHS Lanarkshire
Sustainabil i ty and Environment Group.
ALL STAFF
• Shall familiarise themselves with the policy and ensure that they are
compliant. Also participate in corporate and local sustainability initiatives.
7.0 RESOURCE IMPLICATIONS
Financial considerations associated with the policy include,
• Printing costs for awareness material / information leaflets.
Education/Training/Awareness implications will arise from,
• Staff requiring additional education or training and including material in the
staff Induction Handbook / LearnPro.
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8.0 COMMUNIC ATION PLAN
The Sustainability & Environment Group have agreed a Communications Plan to
promote both ongoing sustainability initiatives to staff and to engage with the wider
community. A number of tools are used to disseminate information, including
various media, such as messages on the staff intranet, Weekly Staff Briefing, The
PULSE newspaper, Press Releases and Social Networking sites, including Twitter.
9.0 QUALITY IMPROVEMENT
The Policy and documentation will be reviewed by the Sustainability and
Environment Group every two years or more often if there are changes to
circumstances or National Legislation.
10.0 EQUALITY AND DIVERSITY IMPACT ASSESSMENT
This policy meets NHS Lanarkshire’s EDIA.
11.0 REFERENCES
The principal pieces of Legislation or Scottish Government Policy that apply to the
environmental aspects are as follows.
• CEL14 (2013) NHS Scotland Waste Management Action Plan 2013-2016.
• CEL 2 (2012) A Policy on Sustainable Development for NHS Scotland.
• Climate Change Act (Scotland) 2009.
• CEL 14 (2010) - Sustainable Development: Good Corporate Citizenship
Assessment Model for NHS Scotland.
• Carbon Reduction Commitment - Energy Efficiency Scheme.
• Energy Performance of Buildings Directive 2002/91/EU - Prov is i on of Energy
Performance Certificates.
• Nature Conservation (Scotland) Act 2004.
• Environmental Protection Act 1990.
• The Waste (Scotland) Regulations 2012.
• Carbon Reduction Commitment – Energy Efficiency Scheme.
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