Fillable Printable Template for Supply Agreement

Template for Supply Agreement

Enclosure 1b

SSM2010/4230

Contract number:

Call- off number:

1(5)

TEMPLATE FOR SUPPLY AGREEMENT- ……..

Wording contained within brackets is to be replaced by the information relevant to the Framework

Agreement and the call-off.

Red wording in italics comprises information and instructions that will not be part of the final

agreement.

1. Parties and contact persons

(Supplier) Swedish Radiation Safety Authority

(Address) Solna strandväg 96

171 16 Solna

Org. no. (company reg. no.) Org. no. 202100-5737

(Contact person) (Contact person)

Telephone: Telephone:

E-mail: E-mail:

(Referred to as “the Supplier” below) (Referred to as “Authorithy ” below)

This Supply Agreement regulates call-offs from Framework Agreement SSM 2010/4230 and (specify

contract number) between the Authority and the Supplier.

2. Scope

The scope of supply is stated in the Supply Agreement together with its appendices in addition to the

Framework Agreement. Should the documents contain contradictory information, they shall apply in

the following sequence unless the circumstances clearly dictate otherwise.

1. Framework Agreement, main text

2. This Supply Agreement together with its appendices

2.1 Amendments and supplements to this Supply Agreement

2.2 Description of assignment (call-off request)

2.3 Time schedule

2.4 Call-off response of the Supplier

3. Other parts of the Framework Agreement

The Authority shall describe the assignment in Appendix 2.2. A specification of the assignment’s scope

and content is to be based on the areas of the assignment and services encompassed by the

Framework Agreement (see the enquiry documents, Appendix 3, of the Framework Agreement). Here,

Enclosure 1b

SSM2010/4230

Contract number:

Call- off number:

2(5)

more detailed descriptions of alternative opportunities offered by the Framework Agreement may be

provided, for example the location of the service’s performance, working hours, the form and points

in time for reporting, pricing, professional skills, etc.

Excluding or changing part(s) of the terms laid down in the Framework Agreement is not allowed. It is

only possible to specify items in detail in terms of the scope of particular call-offs. This is because the

terms have been laid down in the Framework Agreement and may not be changed at a later point in

time.

3. Completion of assignments

In the event that the work is run as a project, describe the project model here.

3.1 Time schedule

(State the time schedule required by the Party making the call-off)

The Supplier must complete the call-off in accordance with the time schedule provided in this Supply

Agreement. In order for a time schedule to be valid, it must have been confirmed in writing by both

the Supplier and the Swedish Radiation Safety Authority.

In the event of a change to the assignment, the time schedule must be adapted to the extent

required considering the nature and scope of such change.

A Party must immediately notify the other Party about a circumstance affecting the time schedule.

3.2 Agreed supply date

The “Agreed Supply Date” is the date when the assignment must comply with such agreed supply

date. (The agreed supply date is...)

The Authority shall state an agreed supply date in order to be able to apply the fine clause contained

in the Framework Agreement. Always state a business day as an agreed supply date.

3.3 Approval of the assignment

The supplied assignment is only finalised when the Authority has given its approval.

When applicable, the Authority is to describe how the assignment will be approved by the Authority.

If the parties have not concluded an agreement concerning the approval of the assignment, this term

will be excluded.

Enclosure 1b

SSM2010/4230

Contract number:

Call- off number:

3(5)

4. Consultants

The following named consultants are to complete the assignment:

Name: ( )

E-mail address: ( )

In this section, provide the names of those consultants who have been agreed to complete the

assignment.

4.1 Working hours, etc.

Here, state whether particular working hours apply in addition to requirements in terms of reporting

and where the service is to be performed. (This item is usually superfluous.)

4.2 Time reporting

The Supplier must attach to the invoice a detailed statement of work performed in addition to

accumulated hours in accordance with the Framework Agreement.

4.3 Confidentiality undertaking

Persons participating in the assignment must sign a confidentiality undertaking in accordance with

item 8.4 of the Framework Agreement. If the Authority or a recipient organisation requires it, such

confidentiality undertaking is to be signed by the relevant employee(s). (This item is usually

superfluous.)

This term will be excluded if a confidentiality undertaking is not to be concluded.

5. Invoices and payment

5.1 Payment

(The Authority is to state in which form the price is to be provided.) To be supplemented

when the agreement is to be signed.

The Authority is to state in which form the price is to be provided. The Supplier shall, as a

basis for the price ceiling offered, apply the hourly price stated in the price appendix of the

Framework Agreement, which shall apply exclusive of value added tax. However, in

connection with an invitation to the suppliers to submit tenders once again, the Supplier is

entitled to give a discount on the hourly price stated.

Please note that, when applicable, travel and per diem expenses may arise as stated in the

terms contained in item 6 of the Framework Agreement, entitled ‘Remuneration for travel

and per diem expenses’.

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SSM2010/4230

Contract number:

Call- off number:

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5.2 Payment plan

(The Authority is to state a payment plan when applicable.) (This item is usually superfluous.)

5.3 Payment terms of the Authority

Payment terms

Payment is made against an itemized invoice with

net payment due in 30 days from the invoice date.

Payment is made once the invoice has been

approved.

Penalty interest

Payable under the Interest Act (1975:635).

Value added tax

Additional in accordance with current legislation.

Admin. charges

Service, invoicing and similar charges are not

payable.

Compulsory invoice

details

− SSM 2010/XXX

− Activity number XXX

− Invoice content itemized

– The letters ‘SSM’ and the first 3 letters of the

recipient’s first name and last name must always be

stated, e.g. ‘SSMCHRSCH’ for Christian Schoultz.

− Organisation number

− VAT registration number

− Swedish F-tax clearance certificate

Invoice address

Swedish Radiation Safety Authority

FE 280

SE-833 83 STRÖMSUND

The Supplier must send electronic invoices using the ‘Svefaktura’ standard. In the event

of errors in the invoice, it will be returned unchanged for correction by the Supplier.

Enclosure 1b

SSM2010/4230

Contract number:

Call- off number:

5(5)

6. Premature termination

The Authority is entitled to terminate the Supply Agreement with immediate effect if a situation

described in item 8 of the Framework Agreement concerning confidentiality, or, if a situation

described in item 14 concerning delay, should arise. Furthermore, the Authority is entitled to

terminate the Supply Agreement with immediate effect if a situation described in item 22 concerning

force majeure should arise.

7. Other terms

In general, the terms stated in the Framework Agreement concluded between the Authority and the

Supplier are to apply.

This Supply Agreement is to be deemed as concluded at the point in time when the Authority and

the Supplier have signed two identically-worded original contracts, with each Party acknowledging

having received of one original copy.

(City and date) (City and date)

(Swedish Radiation Safety Authority) (The Supplier)

(Signature) (Signature)

(Name and title) (Name and title)

The agreed contract value determines the person who will be entitled to sign the agreement on the

behalf of the Authority.

Please note that a written Supply Agreement may not be concluded until at least ten (10) days have

passed after the suppliers have received the award decision. This is to give the suppliers the possibility

to appeal the award decision. The award decision will always be distributed electronically via

Mercell's procurement system.