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Fillable Printable Template for Supply Agreement

Fillable Printable Template for Supply Agreement

Template for Supply Agreement

Template for Supply Agreement

Enclosure 1b
SSM2010/4230
Contract number:
Call- off number:
1(5)
TEMPLATE FOR SUPPLY AGREEMENT- ……..
Wording contained within brackets is to be replaced by the information relevant to the Framework
Agreement and the call-off.
Red wording in italics comprises information and instructions that will not be part of the final
agreement.
1.Parties and contact persons
(Supplier) Swedish Radiation Safety Authority
(Address) Solna strandväg 96
171 16 Solna
Org. no. (company reg. no.) Org. no. 202100-5737
(Contact person) (Contact person)
Telephone: Telephone:
E-mail: E-mail:
(Referred to as “the Supplier” below) (Referred to as Authorithy below)
This Supply Agreement regulates call-offs from Framework Agreement SSM 2010/4230 and (specify
contract number) between the Authority and the Supplier.
2.Scope
The scope of supply is stated in the Supply Agreement together with its appendices in addition to the
Framework Agreement. Should the documents contain contradictory information, they shall apply in
the following sequence unless the circumstances clearly dictate otherwise.
1.Framework Agreement, main text
2.This Supply Agreement together with its appendices
2.1 Amendments and supplements to this Supply Agreement
2.2 Description of assignment (call-off request)
2.3 Time schedule
2.4 Call-off response of the Supplier
3.Other parts of the Framework Agreement
The Authority shall describe the assignment in Appendix 2.2. A specification of the assignment’s scope
and content is to be based on the areas of the assignment and services encompassed by the
Framework Agreement (see the enquiry documents, Appendix 3, of the Framework Agreement). Here,
Enclosure 1b
SSM2010/4230
Contract number:
Call- off number:
2(5)
more detailed descriptions of alternative opportunities offered by theFramework Agreement may be
provided, for example the location of the service’s performance, working hours, the form and points
in time for reporting, pricing, professional skills, etc.
Excluding or changing part(s) of the terms laid down in the Framework Agreement is not allowed. It is
only possible to specify items in detail in terms of the scope of particular call-offs. This is because the
terms have been laid down in the Framework Agreement and may not be changed at a later point in
time.
3.Completion of assignments
In the event that the work is run as a project, describe the project model here.
3.1 Time schedule
(State the time schedule required by the Party making the call-off)
The Supplier must complete the call-off in accordance with the time schedule provided in this Supply
Agreement. In order for a time schedule to be valid, it must have been confirmed in writing by both
the Supplier and the Swedish Radiation Safety Authority.
In the event of a change to the assignment, the time schedule must be adapted to the extent
required considering the nature and scope of such change.
A Party must immediately notify the other Party about a circumstance affecting the time schedule.
3.2 Agreed supply date
The “Agreed Supply Date” is the date when the assignment must comply with such agreed supply
date. (The agreed supply date is...)
The Authority shall state an agreed supply date in order to be able to apply the fine clause contained
in the Framework Agreement. Always state a business day as an agreed supply date.
3.3 Approval of the assignment
The supplied assignment is only finalised when the Authority has given its approval.
When applicable, the Authority is to describe how the assignment will be approved by the Authority.
If the parties have not concluded an agreement concerning the approval of the assignment, this term
will be excluded.
Enclosure 1b
SSM2010/4230
Contract number:
Call- off number:
3(5)
4.Consultants
The following named consultants are to complete the assignment:
Name: ( )
E-mail address: ( )
In this section, provide the names of those consultants who have been agreed to complete the
assignment.
4.1 Working hours, etc.
Here, state whether particular working hours apply in addition to requirements in terms of reporting
and where the service is to be performed. (This item is usually superfluous.)
4.2 Time reporting
The Supplier must attach to the invoice a detailed statement of work performed in addition to
accumulated hours in accordance with the Framework Agreement.
4.3 Confidentiality undertaking
Persons participating in the assignment must sign a confidentiality undertaking in accordance with
item 8.4 of the Framework Agreement. If the Authority or a recipient organisation requires it, such
confidentiality undertaking is to be signed by the relevant employee(s). (This item is usually
superfluous.)
This term will be excluded if a confidentiality undertaking is not to be concluded.
5.Invoices and payment
5.1 Payment
(The Authority is to state in which form the price is to be provided.) To be supplemented
when the agreement is to be signed.
The Authority is to state in which form the price is to be provided. The Supplier shall, as a
basis for the price ceiling offered, apply the hourly price stated in the price appendix of the
Framework Agreement, which shall apply exclusive of value added tax. However, in
connection with an invitation to the suppliers to submit tenders once again, the Supplier is
entitled to give a discount on the hourly price stated.
Please note that, when applicable, travel and per diem expenses may arise as stated in the
terms contained in item 6 of the Framework Agreement, entitled ‘Remuneration for travel
and per diem expenses’.
Enclosure 1b
SSM2010/4230
Contract number:
Call- off number:
4(5)
5.2 Payment plan
(The Authority is to state a payment plan when applicable.) (This item is usually superfluous.)
5.3 Payment terms of the Authority
Payment terms
Payment is made against an itemized invoice with
net payment due in 30 days from the invoice date.
Payment is made once the invoice has been
approved.
Penalty interest
Payable under the Interest Act (1975:635).
Value added tax
Additional in accordance with current legislation.
Admin. charges
Service, invoicing and similar charges are not
payable.
Compulsory invoice
details
SSM 2010/XXX
Activity number XXX
Invoice content itemized
The letters ‘SSM’ and the first 3 letters of the
recipient’s first name and last name must always be
stated, e.g. SSMCHRSCH for Christian Schoultz.
Organisation number
VAT registration number
Swedish F-tax clearance certificate
Invoice address
Swedish Radiation Safety Authority
FE 280
SE-833 83 STRÖMSUND
The Supplier must send electronic invoices using the ‘Svefaktura’ standard. In the event
of errors in the invoice, it will be returned unchanged for correction by the Supplier.
Enclosure 1b
SSM2010/4230
Contract number:
Call- off number:
5(5)
6.Premature termination
The Authority is entitled to terminate the Supply Agreement with immediate effect if a situation
described in item 8 of the Framework Agreement concerning confidentiality, or, if a situation
described in item 14 concerning delay, should arise. Furthermore, the Authority is entitled to
terminate the Supply Agreement with immediate effect if a situation described in item 22 concerning
force majeure should arise.
7.Other terms
In general, the terms stated in the Framework Agreement concluded between the Authority and the
Supplier are to apply.
This Supply Agreement is to be deemed as concluded at the point in time when the Authority and
the Supplier have signed two identically-worded original contracts, with each Party acknowledging
having received of one original copy.
(City and date) (City and date)
(Swedish Radiation Safety Authority) (The Supplier)
(Signature) (Signature)
(Name and title) (Name and title)
The agreed contract value determines the person who will be entitled to sign the agreement on the
behalf of the Authority.
Please note that a written Supply Agreement may not be concluded until at least ten (10) days have
passed after the suppliers have received the award decision. This is to give the suppliers the possibility
to appeal the award decision. The award decision will always be distributed electronically via
Mercell's procurement system.
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