Fillable Printable Website Design Proposal

Website Design Proposal

286 Alta Vista Avenue

Roseville, CA 95678

(877) 771-7746

Website Design Proposal

Date of Proposal:

Proposed cost to create :

Set-up and hosting costs: $

Web Design: $

1. Authorization

The above named client is engaging Spinhead Web Design as an independent contractor for the

specific purpose of developing a World Wide Web site to be installed on the client's Web space

located on an Internet Service Provider's (ISP) server. Hereafter, the client will be known as the

"Client" and Spinhead Web Design will be known as the "Developer."

2. Standard Hosting Service

Developer will secure a hosting service on behalf of the Client. Standard hosting cost is $125

annually paid in advance, plus a one-time $25 set-up fee. The set-up fee is non-refundable.

Cancellation of the hosting service at the request of the Client must be made by certified letter. In

the event that hosting service is canceled at the request of the Client by registered letter, the

Developer shall have the right to pro-rate the service at the rate of $10 per month or partial

month, plus a 10% cancellation fee. Any refund due will be mailed within 15 days of receipt of

certified letter.

3. Domain Registration

One domain, one year: $25; additional domains OR years, $20 for the first, $15 thereafter (for

example, one domain for two years = $25 for the first year, $20 for the second, $45 total; two

domains for two years = $25 for the first domain's first year, $20 for the second domain's first

year, $15 for the first domain's second year, $15 for the second domain's second year = $75 total)

4. Maintenance

Ongoing maintenance by Spinhead Web Design will be billed at $50 per hour with a one-hour

minimum per month. Annual contracts are available.

5. Scope

This area will contain a detailed scope of work Developer will do for Client.

6. Text

Final text will be supplied by the Client. Writing or content creation can be provided by

Spinhead Web Design at a rate of $100 per hour. Transcription from non-digital media can be

provided by Spinhead Web Design at a rate of $30 per hour. If preferred, a separate quote can be

provided as an amendment to this agreement.

7. Cross Browser Compatibility

This agreement includes the creation of a Web site viewable in the latest versions of major

browsers (including Internet Explorer, Netscape Navigator, Mozilla and Firefox, and Opera.)

Compatibility is defined herein as all critical elements of each page being viewable and

functional in all browsers. Client is aware that some advanced techniques on the Internet may

require a more recent browser version and brand or plug-in. Client is also aware that as new

browser versions of browsers are developed, the new browser versions may not be backward

compatible. In the absence of a Maintenance Agreement time spent to redesign a site for

compatibility due to the introduction of a new browser version will be separately negotiated and

in addition to the base price of our agreement.

8. Graphic Creation / Banner Advertisements

All graphics (photographs, logos, artwork, or other) will be provided by Client. Charges for

creation of graphical elements by Spinhead Web Design, if desired, are beyond the charges of

this agreement and will be included as an amendment.

9. Online Forms

10. E-commerce

No e-commerce or online purchasing functionality is included in this agreement.

11. Databases

Database design and hosting are not included.

12. Payment Terms / Work Flow

A minimum deposit of forty percent (40%) is required to commence work.

Within two weeks after the 40% deposit is received by the Developer basic site design concepts

will be put online for the Client's viewing and approval. Communication between the Developer

and the Client is crucial during this phase to ensure that the ultimate publication will match the

Client's taste and needs. Upon completion of this stage, the Client will be asked to confirm

acceptance for the basic site design via e-mail or by signing a printed copy of the design and an

additional 40% will be required. Once this acceptance is received from the Client, the work

necessary to complete the project will begin.

Client agrees to provide Developer with any and all content, graphics, and other information

necessary to complete the Web site within sixty (60) days of the date the Agreement is signed.

Should Client not provide Developer with all content, graphics, and other information within

sixty (60) days of the date the Agreement is signed, payment in full for completed work will be

due immediately and the contract will be considered completed.

Upon completion of the Web site, an e-mail or letter and invoice will be sent to the Client

advising the Client that the work has been completed. Final payment of the remaining 20%

balance plus any additional charges incurred will due within fifteen (15) business days after

delivery of this e-mail or letter and invoice. If the fifteen (15) day minimum is not met, an

additional charge of 10% is due. If payment is not made within thirty (30) days of notification,

simple interest will accrue on the balance owed at a rate of 18% from the date the 10% penalty

was levied. Developer reserves the right to remove all Web content from the Internet if payment

is not made within thirty (30) days after delivery of our completion notification.

13. Client Amends

The Developer understands that the Client may request significant design changes to pages that

have already been built to the Client's specification. To that end, please note that our agreement

does not include a provision for "significant page modification" or creation of additional pages in

excess of those specified in section 5 above. If significant page modification is requested after a

page has been built to the Client's specification, additional charges will apply.

Some examples of significant page modification at the request of the Client include:

•

Developing a new table or layer structure to accommodate a substantial redesign at the

Client's request.

• Recreating or significantly modifying the company logo graphic at the Client's request.

•

Replacing more than 50% of the text to any given page at the Client's request.

•

Creating a new navigation structure or changing the link graphics at the Client's request.

Clients who anticipate frequently changing the look of their site during the design process and

Clients who desire to be intricately involved design of each page are encouraged to negotiate an

agreement which exceeds the scope in section 5 above. If significant page modification is

requested by the Client beyond the scope of section 5 the charge will be $150/hour. Moderate

changes, however, will always be covered during our development of the site.

14. Maintenance Agreements

Maintenance Agreements are negotiated on a Client by Client basis as each Client will have

differing needs. This is another way the Developer seeks to help the Client control cost. No

maintenance is included in this agreement. If ongoing maintenance is desired pricing will be

included in an amendment to this agreement.

Developer offers two kinds of maintenance agreements. In one, the Client pays a fixed monthly

rate for such things as changing price to an item, adding additional inventory, making moderate

graphic changes, and coordinating delivery of the Web site with the Host Provider. In the other

agreement, the customer pays on an 'as needed' hourly basis.

15. Third Party or Client Page Modification

Some Clients will desire to independently edit or update their Web pages after completion of the

site as a way to control costs and avoid the expense of a Maintenance Agreement. This is always

an option for Clients of the Developer.

Note however, that if this option is selected and the Client or an agent of the Client other than the

Developer attempts to update the Web site and damages the design or impairs the ability for the

Web pages to display or function properly, time to repair the Web pages will be assessed at an

hourly rate of $150. There is a one hour minimum.

16. Creation of Archival CD

The Developer will create one copy of the Client's Web site on CD at the Client's request upon

completion of the site. Additional copies of the CD are available for $25.00 each.

17. Search Engine Registration

The Developer will optimize the Client's Web site with appropriate titles, keywords, descriptions

and text for basic search engine rankings. The Developer also offers advanced search engine

optimization and site promotion services. If advanced search engine optimization and site

promotion services are desired pricing will be included in an amendment to this agreement.

18. Assignment of Project

The Developer reserves the right to assign certain subcontractors to this project. The Developer

warrants all work completed by subcontractors for this project. When subcontracting is required,

the Developer will only use industry recognized professionals.

19. Additional Expenses

Client agrees to reimburse the Developer for any critical Client requested expenses necessary for

the completion of the project. Examples would be:

• Purchase of specific fonts at the Client's request,

•

Purchase of specific photography at the Client's request.

• Purchase of specific software at the Client's request.

20. Copyrights and Trademarks

The Client represents to the Developer and unconditionally guarantees that any elements of text,

graphics, photos, designs, trademarks, or other artwork furnished to the Developer for inclusion

in the Client's Web site are owned by the Client, or that the Client has permission from the

rightful owner to use each of these elements, and will hold harmless, protect, and defend the

Developer and its subcontractors from any claim or suit arising from the use of such elements

furnished by the Client.

21. Limited Liability

Client agrees that any material submitted for publication will not contain anything leading to an

abusive or unethical use of the Web Hosting Service, the Host Server or the Developer. Abusive

and unethical materials and uses include, but are not limited to, pornography, obscenity, nudity,

violations of privacy, computer viruses, harassment, any illegal activity, spamming, advocacy of

an illegal activity, and any infringement of privacy.

Client hereby agrees to indemnify and hold harmless the Developer from any claim resulting

from the Client's publication of material or use of those materials.

22. Indemnification

Client agrees that it shall defend, indemnify, save and hold the Developer harmless from any and

all demands, liabilities, losses, costs and claims, including reasonable attorney's fees associated

with the Developer's development of the Client's Web site. This includes Liabilities asserted

against the Developer, its subcontractors, agents, clients, servants, officers and employees, that

may arise or result from any service provided or performed or agreed to be performed or any

product sold by the Client, its agents, employee or assigns.

Client also agrees to defend, indemnify and hold harmless the Developer against Liabilities

arising out of any injury to person or property caused by any products or services sold or

otherwise distributed over the Client's Web site. This includes infringing on the proprietary

rights of a third party, copyright infringement, and delivering any defective product or

misinformation which is detrimental to another person, organization, or business.

23. Laws Affecting Electronic Commerce

The Client agrees that it is responsible for complying with the laws, taxes, and tariffs related to

e-commerce, and will hold harmless, protect, and defend the Developer and its subcontractors

from any claim, suit, penalty, tax, or tariff arising from the client's use of Internet electronic

commerce. Client also understands that the Developer can not provide legal advice.

24. Ownership of Web Pages and Graphics

shall be vested with the Client upon final payment for the project. This ownership is to include,

design, photos, graphics, source code, work-up files, text, and any program(s) specifically

designed or purchased on behalf of the Client for completion of this project.

25. Design Credit

Client agrees that the Developer may put a byline on the bottom of their primary or ‘home’ Web

page establishing design and development credit. Client also agrees that the Web site created for

the Client may be included in the Developer's portfolio.

26. Nondisclosure

The Developer its employees and subcontractors agree that, except as directed by the Client, it

will not at any time during or after the term of this Agreement disclose any Confidential

Information to any person whatsoever. Likewise, the Client agrees that it will not convey any

Confidential information obtained about the Developer to another party.

27. Author Referral Commission Program

The Developer recognizes 'word-of-mouth' advertising as our most favorable method of

developing new business. As such, we want to reward customers who are pleased with our work

and refer us to another individual, business, or organization.

If you refer our services to another party and we ultimately establish a contract with that party,

we will provide you, the Client, with one month of free maintenance service (not to exceed eight

hours).

28. Completion Date

The Developer and the Client must work together to complete the Web site in a timely manner

for both parties to remain profitable. A rough draft will be available online within two weeks

after receipt of deposit. Site will be completed within three weeks after approval of rough draft.

Client agrees to provide Developer with any and all content, graphics, and other information

necessary to complete the Web site within sixty (60) days of the date the Agreement is signed.

Should Client not provide Developer with all content, graphics, and other information within

sixty (60) days of the date the Agreement is signed, payment in full for completed work will be

due immediately and the contract will be considered completed.

29. Cancellation

Cancellation of the project at the request of the Client must be made by certified letter. In the

event that work is postponed or canceled at the request of the Client by registered letter, the

Developer shall have the right to retain the original 40% deposit. In the event this amount is not

sufficient to cover the Developer for time ($150 per hour) and expense already invested in the

project additional payment will be due. If additional payment is due, this will be billed to the

Client within 10 days of notification via registered letter to stop work. Final payment will be

expected under the same terms as listed in Article 13 above.

30. Arbitration

Any disputes in excess of $1,000 (or the maximum limit for small claims court) arising out of

this Agreement shall be submitted to binding arbitration before a mutually agreed upon

Arbitrator suitor pursuant to the rules of the American Arbitration Association. The Arbitrator's

award shall be final, and judgment may be entered in any court having jurisdiction thereof. The

Client shall pay all arbitration and court costs, reasonable attorney's fees and legal interest on any

award or judgment in favor of the Developer.

31. Entire Understanding

This contract and the Appendices attached thereto constitute the sole agreement between the

Developer and the Client regarding this project. It becomes effective only when signed by both

parties. It is the spirit of this agreement that this will be a mutually beneficial arrangement for the

Client and the Developer.

Both parties warrant that they have read and understand the terms set forth in this agreement.

This agreement shall be governed and construed in accordance with the laws of the State of

California.

On behalf of the Client _________________________________

Date ______________________________________

On behalf of the Developer _____________________________

Joel D Canfield

Spinhead Web Design

Date ______________________________________

Thank you for choosing Spinhead Web Design.