Fillable Printable Application for Australian Passport

Application for Australian Passport

Your checklist

Online form PC8_0814

Use BLACK INK

Application for an Australian Passport

Overseas:NOTES

PAssPOrt

infOrmAtiOn

If you have any questions

about this form or about

how to get an Australian

passport, or if you wish

tocomment about our

service, offer suggestions

for improvement, or

our website or contact

your nearest Australian

diplomatic mission or

consultate.

www.passports.gov.au

Protect your identity

Keep your passport

safe at all times.

Report its loss or theft

immediately.

See page 5 for details.

find your nearest

Australian diplomatic

mission or consulate

www.dfat.gov.au/missions

PAssPOrt website

www.passports.gov.au

befOre YOu trAvel

visit the Department’s website

www.smartraveller.gov.au

to view the latest travel advice

The following things will help you complete the form correctly, speed up your application

and minimise our requests for further information:

Completing your form

and print within the boxes in

L O C K L E T T E R S

Complete the form in English.

If you are not required to give information in some parts of the form, leave the boxes blank—

do not mark or cross them out.

Choose an appropriate guarantor to endorse your photograph and complete section 11 of the form.

Your guarantor must either possess a current Australian passport or be employed in an approved

professional or occupational group. See page 4 for more details.

lodging your form

Adult applications should be lodged in person by the applicant at the nearest Australian diplomatic

mission or consulate. Child applications should be lodged byaparent/person with parental

responsibility for the child (the lodging parent is not required to be an Australian citizen). The

parent/person lodging the application should also bring photographic proof of their identity. You

maybe required to make an appointment to lodge this application. Please visit the Australian

diplomatic mission or consulate website for details.

what to bring to your passport appointment

Your completed form.

The application fee. Check with the Australian diplomatic mission or consulate for details of the

currentfee and acceptable methods and currency of payment.

Your current or most recent Australian passport if you have one.

Documents that prove your Australian citizenship and your identity (see page 2).

If you are under 18 years of age (and have never been married): your full original birth certificate

showing the names of your parents and your full name at birth. (Australian birth extracts and

commemorative certificates are not acceptable.)

Name change documents, if applicable (see page 3).

Two colour photographs, less than six months old, with one signed as a true photograph of the

applicant by the guarantor (seepage 4).

You must provide original supporting documents

You must provide approved English translations for any foreign language documents.

All Australian citizens can apply — if you have any questions or doubts, or require proof

of yourAustralian citizenship, contact the Department of Immigration and Border Protection

(DIBP) in Australia on131 880, visit their website www.citizenship.gov.au or contact your

nearestAustralian diplomatic mission or consulate.

Use this form — only if you are an Australian citizen who is applying for an Australian

passportoutsideAustralia.

If you are renewing your Australian adult passport — visit www.passports.gov.au to see

ifyou areeligible to use the streamlined renewal process. If you qualify you can complete and

print the one page renewal form. Phone your nearest Australian diplomatic mission or consulate

if you need help.

Processing time for your passport: Please allow for a turnaround time of three weeks. If you

haveanurgent need totravel, contact your nearestAustralian diplomatic mission orconsulate.

Parental consent: Under Australian law, the written consent of each person with parental

responsibility for a child is required before a passport may be issued to the child. Forfurther

information, read the notes on page 3 or visit www.passports.gov.au.

notes for completing the form

Online form PC8_0814

Category A

All Category A documents should be current at the time of

application.

Current driving licence issued by an Australian/foreign government’s

driving/traffic/motor vehicle licensing authority.

foreign residency iD card

Australian Proof of Age or Photo card

Category b

All Category b documents must be current at the time of

application, with the exception of the Australian Passport.

Health card issued by a government authority

social security card issued by a government authority

Department of veterans’ Affairs card

or equivalent issued by a government authority

Credit card or bank account card

national insurance card

issued by a government authority

foreign passport

Previous Australian Passport issued on or after 1 July 2000 with

morethan two years validity that has not been expired for over ten years.

Category C

All Category C documents must be no more than 12 months old at

the time of application and show your current residential address.

motor vehicle registration or insurance papers

Property rates notice or property lease agreement

Home insurance papers

utilities bills

bank or credit card statements

if you are 18 years of age or over (or have been married) you

must also provide one of the following three combinations of

original documents to support your identity:

Combination 1—two documents

■ One document from category A, and

■ One document from category b

nOte: if neither of these documents shows your current address,

youwill also need to provide one document from category C

thatshows your current address.

Combination 2 (if you cannot provide combination 1)

■ two documents from category b, and

■ One official document that includes your photograph

nOte: if none of these documents shows your current address,

youwill also need to provide one document from category C

thatshows yourcurrent address.

Combination 3 (if you cannot meet combination 1 or combination 2)

■ At least three documents from category C that show your name

and current address, and

■ One official document that includes your photograph and signature.

nOte: If you choose Combination 3 to confirm your identity, your

application will take longer to process and you will not be eligible

touse the Priority Processing Service.

Australian citizenship certificate (or an extract from the

and

if your Australian citizenship document does not show your

sexorplace and country of birth, you mustprovide your

birthcertificate or, if you cannot present your birthcertificate,

yourforeignpassport.

what citizenship and identity documents will you need to provide with your application?

You must provide original documents to confirm your Australian citizenship

Adult applicants must provide additional proof of their identity

You must bring your current or most recent Australian passport if you have one

Child applicants must provide their birth certificate

A full Australian birth certificate (extracts and

commemorative certificates are not acceptable)

and

If you were born on or after 20 August 1986, proof of

citizenship — either your Australian passport or one of the

following documents, valid at the time of your birth, for one

of your parents: Australian passport, full Australian birth

certificate, Australian citizenship certificate or Australian

permanent resident status.

Your current or most recent Australian passport (if you have one).

if you are under 18 years of age and have never been

married

you must provide your birth certificate.

You must bring your current Australian passport with you to your

appointment where it will be cancelled. If the passport contains valid

visas that you wish to continue using, contact the foreign embassy/

consulate that issued them.

nOte:

If your parent was born in Australia on or after

20August1986, or held permanent residency status at

the time of your birth, you will need to provide additional

citizenship evidence. Visit www.passports.gov.au for

additional information.

Your birthcertificate mustshow your full name and the

names of both your parents.

notes for completing the form

Please show us the child’s original full birth certificate that

shows the names of his or her parents, and make sure that

bothparents complete sections 12–15 of this form.

It is a requirement of the Australian Passports Act 2005 that consent to the

issue of an Australian passport to an unmarried person under 18 years of age,

must be provided by each person with parental respon sibility for the applicant.

Consentmay not be conditional and is required for the full validity ofthe

passport.

A person has parental responsibility for a child if, and only if:

■ the person:

■ is the child’s parent (including a person who is presumed to be the

child’sparent because of a presumption (other than in section 69Q) in

Sub-division D of Division 12 of Part VII of the Family Law Act 1975),

and

■ has not ceased to have parental responsibility for the child because of

anorder made under the Family Law Act 1975

■ the person has a residence order or a contact order in relation to the child

■ the person has a specific issues order in relation to the child under which

they are responsible for the child’s long-term or day-to-day care, welfare

and development

■ the person is entitled to guardianship or custody of, or access to, the child

under a law of the Commonwealth, a state or a territory.

Providing parental consent for a child applicant

■ if you cannot show us the full birth certificate, contact your

nearest Australian diplomatic mission or consulate for advice.

■ if the current names of either parent are different from those

on the birth certificate, please show us documents that explain

the change of name (i.e. a certificate of name change from the

Registrar of Births, Deaths and Marriages or a marriage certificate

issued by a celebrant or RBDM).

■ if court orders concerning the child are in force, please present

those orders. Foreign court orders may be taken into account in

assessing an application but even if they remove parental rights

of a person, they do not override the consent requirements under

Australian passport legislation. Any foreign language court order

presented must be accompanied by a full translation provided by

an approved translating and interpreting service.

■ if either parent has died, please show us evidence of the death.

■ if you cannot get consent from both parents (e.g. because you

do not know the whereabouts of one parent) contact your nearest

Australian diplomatic mission or consulate.

■ Parental consent is valid for six months from the date the

parentsigns at section 15; after that period, consent must be

reconfirmed before processing can continue.

■ the parental consent section of this form can be lodged at

anyparticipating Australia Post retail outlet, Passport Office

orAustralian diplomatic mission or consulate.

throughout this form, the term ‘parent(s)’ means the child’s

mother, father or other person with parental responsibility

for the child (see definition below).

If the name to appear in your passport is different (or anglicised)

from the name on your birth certificate or citizenship certificate

you must provide original documents to support your new name.

Acceptable documents include:

■ revised Australian birth, change of name, marriage or registered

relationship certificate that has been issued by an Australian

Registry of Births, Deaths and Marriages (RBDM)

■ revised Australian citizenship certificate

■ most recent passport issued on or after 20 August 1986 with at

least two years validity, if the name has not been replaced with

another name registered with an Australian RBDM or stated on

anAustralian citizenship certificate

■ foreign marriage or name change certificates are accepted to

support a name change only if you are unable to obtain name

change documentation from an Australian RBDM.

If you have resumed the use of a previous name you must bring

documents that explain your resumed name (e.g. divorce, marriage,

birth, citizenship certificate).You may be able to use this name as

long as you have not formally renounced its use and no other name

change has occurred.

If you have changed your name more than once, include the most

recent name change on the form and provide all original documents

that explain all name changes you have had since birth or since

obtaining Australian citizenship.

If the name change is due to marriage, divorce or death of a spouse,

entering or ceasing to be in a registered or de facto relationship, or

transitioning to another gender, and your passport has at least two

years validity at the time of application, your replacement passport

may be issued free of charge with the same expiry date as the

passport being replaced (a priority processing fee may still apply).

All documents must be original. Foreign documentation must be

legalised and where applicable, translated. If there is no legalisation

process or system for registering a name change in your country

of residence, contact your nearest Australian diplomatic mission or

consulate.

Further documentation that may be accepted to support a name

change for a child applicant includes:

■ Australian court orders changing the child’s name

■ foreign court orders changing the name of a child, who was

notborn inAustralia and where both parents consent to the

issueof apassport.

if you have changed your name, additional documents may be required

Online form PC8_0814

notes for completing the form

the guarantor must:

be 18 years of age or over

not be related to the applicant by birth or marriage

not be in a de facto or registered relationship with you or a parent

of a child applicant (thisincludes a same sexrelationship)

not live at the same address as the applicant or a parent

ofachildapplicant

have known the applicant for at least 12 months or, for

childrenunder one year, since birth

either: A. possess a current Australian passport

B. be a person of any nationality currently employed in one

of the approved occupational or professional groups listed

with the Australian diplomatic mission or consulate where

this form will be lodged (www.dfat.gov.au/missions)

be able to endorse the back of one photograph as shown

agree to be contacted by an Australian Passport Office

representative toconfirm the applicant’s identity.

Height: 45mm–50mm

Providing two identical photographs

You will need a guarantor to endorse the photograph and complete part of the form

Width: 35mm–40mm

Due to security printing

requirements, images

reproduced in passports will

not be of photographic quality

and will appear different from

the photographs supplied.

nOte:

The chin-to-crown measurement

must be between 32mm and

36mm (the crown is where the

top of the head/skull would be

ifit were visible).

Photographs:

Two identical colour photographs of the applicant must be provided

with the completed application form. One must be endorsed by

theguarantor.

The photographs must be less than six months old and should meet

Australian Passport Office photographic guidelines. For full detailsof

our requirements visit our website www.passports.gov.au, orcontact

your nearest Australian diplomatic mission or consulate.

Photographs that do not meet our requirements will be rejected

andthis will delay the issue of your passport.

Photograph size:

This is a true

photo of

JanE CITIZEn

(full name of applicant)

J Smith

(signature of guarantor)

reverse of one photograph:

Please check that the guarantor

you choose can meet all of these

requirements before they sign the

photograph. If theperson you choose

does not meet all the requirements you

will have to supply new photographs and

information from another guarantor.

Note: The guarantor’s declaration must

be less than six months old at the time

the application is lodged.

The Australian Passports Act 2005 authorises the Australian

Passport Office of the Department of Foreign Affairs and Trade

to collect the personal information provided with this application

for an Australian passport, including supporting documents and

photographs, to determine an applicant’s eligibility. Without this

information we are unable to process the application.

We may also collect personal information from third parties

suchas law enforcement or security agencies where the third

parties provide us with information relevant to your application

for a passport.

We may disclose your personal information for the provision

ofconsular services; and to other entities or individuals who

arespecified in the Australian Passports Act 2005, such as:

■■ the immigration department, civil registries, and licensing

authorities, that can verify information and assist to establish

your identity and eligibility

■■

Interpol and its member countries and other countries for

purposes such as advising about the status of a passport

tolawenforcement authorities; to Australian border authorities to

facilitate international travel; and to law courts for the operation

offamily law and related matters.

We are authorised by law to disclose your personal information

toforeign border authorities:

■■ if we suspect there is unlawful activity relating to your passport

■■ for law enforcement purposes

■■ in countries with which Australia participates in the Regional

Movement Alert System.

We may also use your current and past information for testing,

training and research purposes (phone 131 232 or inform your

nearest Australian diplomatic mission or consulate if you object).

For information on how to access or correct personal information

and how to complain about a breach of privacy, please refer to

the ‘Protecting your privacy’ brochure available on our website

www.passports.gov.au, or phone your nearest Australian

diplomaticmission or consulate.

notice about the collection, use and disclosure of personal information

Online form PC8_0814

lost and stolen passports

lost or stolen passports provide criminals with the opportunity to assume another identity, to carry out criminal activity in

another name, and to travel illegally. the Australian Passports Act 2005 contains measures to encourage Australians to

better protect their passports. to report the loss or theft of your passport or for full details oradvice on the fee you will be

required to pay, visitwww.passports.gov.au or call the nearest Australian diplomatic mission or consulate.

Any lost and stolen fee must be paid on lodgement, unless the

missing passport can be presented at interview. If the loss or

theft of the passport falls within certain limited compassionate

circumstances, a refund of the fee may be applicable.

Australian passports reported lost or stolen are permanently

cancelled and are no longer valid for travel. Where the passport is

found and returned, by the holder, to a passport office in Australia

or an Australian diplomatic mission or

consulate within three

months of it having been reported as

lost or stolen, a refund of

onebasic lost or stolen fee may be considered.

A passport is only officially considered lost or stolen after

theloss or theft has been reported to a passport office.

Where this form is being used to obtain a replacement passport for

one that has been lost or stolen, you will need to pay an additional

fee on top of the normal lodgement fee. The amount will depend on

the number of passports you have lost or had stolen over the past

five years from date of lodgement of this form.

Report the number of passports you have lost or had stolen in the

past five years at section 10 of this form. This information cannot

be provided at interview and you must complete section 10 before

you lodge this form.

WARNING

it is a criminal offence under the Australian Passports Act 2005 to make false or misleading statements (there are penalties of up to 10 years’

imprisonment or a fine of 1000 penalty units or both).

the Australian Passports Act 2005 also provides penalties for Australians who do not

report the loss or theft of their Australian passport to an Australian passport office (phone 131 232), or an Australian diplomatic mission or

consulate, or at www.passports.gov.au as soon as practicable.

refund of application fee

The application fee is only refundable in extenuating or

unusual circumstances. A decision not to issue a passport or

travel-related document is generally not considered to be an

extenuating or unusual circumstance.

A decision not to refund

an application fee is a reviewable decision under section 48(j)

of the Australian Passports Act 2005. For further information on

how to apply for a refund or seek a review of a decision, please

contact the Australian diplomatic mission or consulate where

you lodged your application or visit the passports website at

www.passports.gov.au

The declaration at section 17 must be signed by the applicant

orparent of a child applicant.

If a child applicant is between 10 and 18 years of age, they

are required to sign the form at section 18, under the parent’s

declaration (unless they are unable to sign for themselves).

Thissignature will appear inthe passport.

If the child is under 10 years of age, they are not required

to sign.

You must keep your signature within the white box.

signing the form

Practice signature box

sample

Online form PC8_0814