Fillable Printable Business Letter Sample Form

Business Letter Sample Form

Sample Business Letter

Place behind the WORD tab in your portfolio.

-1-

Most schools have

letterhead paper, but you may

or may not use it as you

correspond with parents,

community members, or

businesses.

You can also create your

own personal/professional

letterhead. It can appear on

the top, bottom, or sides of

your paper, but it should be

large enough to read and

small enough to take up a

minimumamount ofspace. If

you place it on the top,

decrease the top margin to

.7”.

This is an example of a

letter with a letterhead.

NOTE: You do not need a

return address—itis in the

letterhead.

NOTE: The reference initials

are the initials of the person

who actually keyed the letter.

If Mr. Gerald Haas had keyed

his own letter, he would have

omitted the reference initials

and double spaced to the

enclosure notation.

NOTE: If you state in your

letter that you are enclosing

something, yo u need an

enclosure notation. If you

state that you are attaching

something, you need an

attachment notation.

This is an example of a

block letter (all lines of keyed

text begin at the left margin)

withopen punctuation (no

comma after the salutation or

after the complimentary

closing). This is probably the

most widelyused format

today. NOTE: If yo u use a

comma or colon after the

salutation, you mustkeya

comma after the

complimentaryclosing (called

mixed punctuation).

Sample Business Letter

Place behind the WORD tab in your portfolio.

-2-

1010 Greenbrier Hill(The return address—the address of the person sending the letter)

Ironton Hill, OH 45638-1010

August 10, 2006(Dateline—current date) QS—strike the enter key four times

Mrs. Charisa Rossetti(Letter address—the name and address of the person to whom the letter is written)

Route 3, Box 49 A

St. Albans, WV 34567-6543DS—strike the enter key two times

Dear Ms Rossetti,(Salutation)DS—strike the enter key two times

All of the employees at Haas Plumbing are pleased that you are doing your internship at our

company.DS—strike the enter key two times

Remember that the correspondence our customers receive from us is one of the ways they

evaluate our effectiveness as a business.DS—strike the enter key two times

Attachedis a sample letter for your review. We are glad to have you working in our

organization.DS—strike the enter key two times

Sincerely yours, (Complimentary closing)QS—strike the enter key four times

Gerald Haas, President (The letter writer and his/hertitle)SS—strike the enter key one time

Haas Plumbing Company(The name of the company)DS—strike the enter key two times

xx (Reference Initials—who keyed the letter?) Always in lowercase and without periodsor spaces

(If you key your own letter, omit the reference initials.)DS—strike the enter key two times

Attachment (AttachmentNotation—something is stapled or attached to the letter in this envelope)

This is an example of a letterwithout letterhead.It is a block letter with mixed punctuation (comma

after the salutation and comma after the complimentary closing. It also has an attachment notation. It

does have reference initials because Mr. Haas’ administrative assistant keyed this letter for him.

When you key your own letter, omit the reference initials. This is a very short letter; therefore,

additionalspace has been added at the top of the page. You could also set wider side margins to make

the letter look more balanced on thepage. NOTE:The current date is keyed directly beneath the

return address. NOTE:The body of a letter is always single spaced witha double space between

paragraphs.

Sample Business Letter

Place behind the WORD tab in your portfolio.

-3-

August 10, 2006(Dateline—current date) QS—strike the enter key four times

Mrs. Charisa Rossetti(Letter address—the name and address of the person to whom the letter is written)

Route 3, Box 49 A

St. Albans, WV 34567-6543 DS—strike the enter key two times

Dear Ms Rossetti, (Salutation)DS—strike the enter key two times

All of the employees at Haas Plumbing are pleased that you are doing your internship at our

company. DS—strike the enter key two times

Remember that the correspondence our customers receive from us is one of the ways they

evaluate our effectiveness as a business. DS—strike the enter key two times

Attached is a sample letter for your review. We are glad to have you working in our

organization. DS—strike the enter key two times

Sincerely yours, (Complimentary closing)QS—strike the enter key four times

Gerald Haas,President (The letter writer and his/her title—the title can go below the name)

Haas Plumbing Supply Company (The name of the person/company writing the letter)

1010 Greenbrier Hill (The return address—the address of the person/company sending the letter)

Ironton Hill, OH 45638-1010DS—strike the enter key two times

xx (Reference Initials—who keyed the letter?) Always in lowercase and without periodsor spaces

(If you key your own letter, omit the reference initials.)DS—strike the enter key two times

Attachment (AttachmentNotation—something is stapled or attached to the letter in this envelope)

Compare this letter to the letter on page 2. What is different? The return address ha s been relocated, and it

now appears beneath the letter writer’s name near the bottom of the letter. NOTE:The current date in now

the first line of keyed text.

As a teacher, your closing lines might look something like this:

Brenda Linn (Add Mr., Ms., or Mrs. if you have a name that is not generally considered gender specific)

Second Grade Teacher

Baker ElementarySchool

1212 Bakersfield Road

Little Rock, AR 98765