Fillable Printable Coca-Cola Online Social Media Principles

Coca-Cola Online Social Media Principles

Online Social Media Principles (12/2/09)

Online Social Media Principles

INTRODUCTION

Every day, people discuss, debate and embrace The Coca‐Cola Company and our brands in thousands of online

conversations. We recognize the vital importance of participating in these online conversations and are

committed to ensuring that we participate in online social media the right way. These Online Social Media

Principles have been developed to help empower our associates to participate in this new frontier of

marketing and communications, represent our Company, and share the optimistic and positive spirits of our

brands.

The vision of the Company to achieve sustainable growth online and offline is guided by certain shared values

that we live by as an organization and as individuals:

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LEADERSHIP: The courage to shape a better future;

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COLLABORATION: Leveraging our collective genius;

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INTEGRITY: Being real;

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ACCOUNTABILITY: Recognizing that if it is to be, it’s up to me;

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PASSION: Showing commitment in heart and mind;

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DIVERSITY: Being as inclusive as our brands; and

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QUALITY: Ensuring what we do, we do well.

These Online Social Media Principles are intended to outline how these values should be demonstrated in the

online social media space and to guide your participation in this area, both when you are participating

personally, as well as when you are acting on behalf of the Company. It is critical that we always remember who

we are (a marketing company) and what our role is in the social media community (to build our brands). The

same rules that apply to our messaging and communications in traditional media still apply in the online social

media space; simply because the development and implementation of an online social media program can be

fast, easy, and inexpensive doesn’t mean that different rules apply.

The Company encourages all of its associates to explore and engage in social media communities at a level at

which they feel comfortable. Have fun, but be smart. The best advice is to approach online worlds in the same

way we do the physical one – by using sound judgment and common sense, by adhering to the Company’s

values, and by following the Code of Business Conduct and all other applicable policies.

COMPANY COMMITMENTS

The Company adheres strongly to its core values in the online social media community, and we expect the same

commitment from all Company representatives – including Company associates, and associates of our agencies,

vendors and suppliers. Any deviation from these commitments may be subject to disciplinary review or other

appropriate action.

The Five Core Values of the Company in the Online Social Media Community

Transparency in every social media engagement. The Company does not condone manipulating the

social media flow by creating “fake” destinations and posts designed to mislead followers and control a

conversation. Every Web site, “fan page”, or other online destination that is ultimately controlled by the

Company must make that fact known to users and must be authorized according to applicable internal

protocols in order to track and monitor the Company’s online presence. We also require bloggers and

social media influencers to disclose to their readers when we’re associating with them, whether by

providing them with product samples or hosting them at Company events, and we need to monitor

whether they are complying with this requirement.

Protection of our consumers’ privacy. This means that we should be conscientious regarding any

Personally Identifiable Information (PII) that we collect, including how we collect, store, use, or share

that PII, all of which should be done pursuant to applicable Privacy Policies, laws and IT policies.

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3. Respect of copyrights, trademarks, rights of publicity, and other third‐party rights in the online social

media space, including with regard to user‐generated content (UGC). How exactly you do this may

depend on your particular situation, so work with your cross‐functional teams to make informed,

appropriate decisions.

4. Responsibility in our use of technology. We will not use or align the Company with any organizations or

Web sites that deploy the use of excessive tracking software, adware, malware or spyware.

Utilization of best practices, listening to the online community, and compliance with applicable

regulations to ensure that these Online Social Media Principles remain current and reflect the most up‐

to‐date and appropriate standards of behavior.

COMPANY AND AGENCY ASSOCIATES’ ONLINE SOCIAL MEDIA ACTIVITIES

The Company respects the rights of its associates and its authorized agencies’ associates to use blogs and other

social media tools not only as a form of self‐expression, but also as a means to further the Company’s business.

It is important that all associates are aware of the implications of engaging in forms of social media and online

conversations that reference the Company and/or the associate’s relationship with the Company and its brands,

and that associates recognize when the Company might be held responsible for their behavior.

Our Expectations for Associates’ Personal Behavior in Online Social Media

There’s a big difference in speaking “on behalf of the Company” and speaking “about” the Company. This set of

5 principles refers to those personal or unofficial online activities where you might refer to Coca‐Cola.

Adhere to the Code of Business Conduct and other applicable policies. All Company associates, from

the Chairman to every intern, are subject to the Company’s Code of Business Conduct in every public

setting. In addition, other policies, including the Information Protection Policy and the Insider Trading

Policy, govern associates’ behavior with respect to the disclosure of information; these policies are

applicable to your personal activities online.

2. You are responsible for your actions. Anything you post that can potentially tarnish the Company’s

image will ultimately be your responsibility. We do encourage you to participate in the online social

media space, but urge you to do so properly, exercising sound judgment and common sense.

Be a “scout” for compliments and criticism. Even if you are not an official online spokesperson for the

Company, you are one of our most vital assets for monitoring the social media landscape. If you come

across positive or negative remarks about the Company or its brands online that you believe are

important, consider sharing them by forwarding them to online.relations@na.ko.com .

4. Let the subject matter experts respond to negative posts. You may come across negative or disparaging

posts about the Company or its brands, or see third parties trying to spark negative conversations.

Unless you are a certified online spokesperson, avoid the temptation to react yourself. Pass the post(s)

along to our official in‐market spokespersons who are trained to address such comments, at

online.relations@na.ko.com.

Be conscious when mixing your business and personal lives. Online, your personal and business

personas are likely to intersect. The Company respects the free speech rights of all of its associates, but

you must remember that customers, colleagues and supervisors often have access to the online content

you post. Keep this in mind when publishing information online that can be seen by more than friends

and family, and know that information originally intended just for friends and family can be forwarded

on. Remember NEVER to disclose non‐public information of the Company (including confidential

information), and be aware that taking public positions online that are counter to the Company’s

interests might cause conflict.

Our Expectations for Online Spokespeople

Just as with traditional media, we have an opportunity – and a responsibility – to effectively manage the

Company’s reputation online and to selectively engage and participate in the thousands of online conversations

that mention us every day. The following 10 principles guide how our Certified Online Spokespeople should

represent the Company in an online, official capacity when they are speaking “on behalf of the Company:”

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1. Be Certified in the Social Media Certification Program. All associates who wish to officially represent

the Company online must complete the Social Media Certification Program prior to beginning or

continuing these activities.

Follow our Code of Business Conduct and all other Company policies. Our Code of Business Conduct

provides the foundation for these Online Social Media Principles: “As a representative of [the Company],

you must act with honesty and integrity in all matters.” This commitment is true for all forms of social

media. In addition, several other policies govern your behavior as a Company spokesperson in the online

social media space, including the Information Protection Policy and the Insider Trading Policy.

Be mindful that you are representing the Company. As a Company representative, it is important that

your posts convey the same positive, optimistic spirit that the Company instills in all of its

communications. Be respectful of all individuals, races, religions and cultures; how you conduct yourself

in the online social media space not only reflects on you – it is a direct reflection on the Company.

Fully disclose your affiliation with the Company. The Company requires all associates who are

communicating on behalf of the Company to always disclose their name and their affiliation. It is never

acceptable to use aliases or otherwise deceive people. State your relationship with the Company from

the outset, e.g., “Hi, I’m John and I work for The Coca‐Cola Company….” This disclosure is equally

important for any agency/vendor/partner/third party who is representing the Company online. They

must disclose that they work “with The Coca‐Cola Company.”

Keep records. It is critical that we keep records of our interactions in the online social media space and

monitor the activities of those with whom we engage. Because online conversations are often fleeting

and immediate, it is important for you to keep track of them when you’re officially representing the

Company. Remember that online Company statements can be held to the same legal standards as

traditional media communications. Keep records of any online dialogue pertaining to the Company and

send a copy to online.relations@na.ko.com.

When in doubt, do not post. Associates are personally responsible for their words and actions,

wherever they are. As online spokespeople, you must ensure that your posts are completely accurate

and not misleading, and that they do not reveal non‐public information of the Company. Exercise sound

judgment and common sense, and if there is any doubt, DO NOT POST IT. In any circumstance in which

you are uncertain about how to respond to a post, send the link to online.relations@na.ko.com .

Give credit where credit is due and don’t violate others’ rights. DO NOT claim authorship of something

that is not yours. If you are using another party’s content, make certain that they are credited for it in

your post and that they approve of you utilizing their content. Do not use the copyrights, trademarks,

publicity rights, or other rights of others without the necessary permissions of the rightsholder(s).

Be responsible to your work. The Company understands that associates engage in online social media

activities at work for legitimate purposes and that these activities may be helpful for Company affairs.

However, the Company encourages all associates to exercise sound judgment and common sense to

prevent online social media sites from becoming a distraction at work.

Remember that your local posts can have global significance. The way that you answer an online

question might be accurate in some parts of the world, but inaccurate (or even illegal) in others. Keep

that “world view” in mind when you are participating in online conversations.

10.

Know that the Internet is permanent. Once information is published online, it is essentially part of a

permanent record, even if you “remove/delete” it later or attempt to make it anonymous. If your

complete thought, along with its context, cannot be squeezed into a character‐restricted space (such as

Twitter), provide a link to an online space where the message can be expressed completely and

accurately.