Fillable Printable Contract Amendment Guidelines

Contract Amendment Guidelines

HOW TO AMEND (MODIFY) CONTRACTS

1. Clearly indicate specifically what is being amended -- but ONLY what is being amended.

2. Do not recite again the entire original contract or any previous amendments in their entirety.

3. Please use these guidelines:

State that the parties are mutually agreeing to amend the contract.

Then list all the existing sections, by section, which are being amended.

If a section is deleted in its entirety and replaced with new language, say that. Then

insert the new language.

If a section is deleted in part, indicate which part is deleted, then insert any language if

there is new language to replace the deleted section.

If a new section is being added, say that and insert the new section. Be mindful of

numbering in the original contract and number any new sections appropriately.

For example:

If the original contract has 13 sections, the new Section added by the Amendment will be

section 14.

If the term of the contract is being amended, say how (adding or deleting the # of

months, years, etc.) and what effect is made on the original term,

For example: “The term of the contract is amended to add 6 months and

thereby changing the end date of the contract from 1/1/04 to 6/30/04.” Be mindful of the

effect this might have on due dates in the original contract and address any changes to

those as noted above.

If you are reducing the contract term, you must always address the affect on services. For

instance, a year long contract with monthly due dates and deliverables, when reduced to

a 6 month term, will only be able to produce ½ the promised deliverables under certain

circumstances.

If you are adding time and no money, state that as “a no cost extension of the contract so

as to allow the contractor to complete the tasks itemized in the original contract.” And

then continue on as above addressing the change in term.

If funding is being reduced, you must address its affect on services. It would be very rare

for funding to be reduced without a corresponding reduction in services. Please address

this with sufficient detail in Box 10.

Please confirm that any change in end date of the term of the contract is also reflected in Box 7

as well.

At the end, always state that “All other terms and conditions not changed by this (or prior)

Amendment(s) remain in full force and effect.”

4. Please number ALL Amendments even the first or only Amendment to each contract.

5. If you are Amending a previously amended contract, indicate that as follows:

“The parties agree to futher amend this contract, originally executed on ________ and previously

amended on ________, _________ and_________.”

6. Always indicate how the Amendment changes the budget or funding. Whether it adds or deletes

money, and by what amount and how the maximum total payable is changed. For example:

“This amendment adds $_______ to the contract and the maximum total payable under the

entire contract, including all amendments, is changed from $_________ to

$___________.”

7. Whenever you add money you must also indicate WHY. If you are adding services, the

additional must be as completely described as is required in any original contract.

8. If you are deleting money, you must also indicate WHY and specifically indicate what services

are being deleted or reduced.

NEXT PAGES Sample Amendment Template

CONNECTICUT DEPARTMENT OF LABOR (CTDOL) MODIFICATION TO CONTRACT

PARTIES

CONTRACT

CONNECTICUT DEPARTMENT OF LABOR (CTDOL)

200 FOLLY BROOK BLVD

WETHERSFIELD, CT 06109

Telephone: (860) 263-6590

Fax: (860) 263-6216

Contract Number

Modification No.

Modification Effective Date

CONTRACTOR NAME AND ADDRESS:

Number of Pages

Contractor Representative:

Contractor Telephone:

B. TERMS AND CONDITIONS OF MODIFICATION:

The Contract between ________________________________________ (the Contractor) and the State of

Connecticut Department of Labor (the Department) which was executed by the parties on ______/______/______

(and subsequently amended on _____/_____/_____) is hereby (further) amended by mutual agreement as follows:

See next page for applicable language choice(s) to use to insert here for contract medication (amendment) reason and detail.

Attached is a detailed Budget Summary and other applicable information concerning this modification. All provisions of this

contract, as hereby (and previously) modified, except those provisions specifically changed by this (or prior Modifications(s), shall

remain in full force and effect.

C. STATUTORY AUTHORITY: Connecticut General Statutes (CGS) §§ 4-8, 31-250 and 31-253.

D. APPROVALS: In witness hereof, the parties have affixed their signatures on the day, month and year written below.

COLLECTIVE BARGAINING CONCURRENCE: [ ] NOT APPLICABLE [ ] YES (if YES, see attachment)

CONTRACTOR APPROVAL:

_______________________ ___________________ _____________________

Signature of Contractor’s Authorized Officer Date

AFFIX CORPORATE SEAL HERE

IF NO SEAL, WRITE “L.S.”

IN A CIRCLE HERE

_______________________ _____________________________________________

PRINTED Name and Title of Contractor’s Authorized Officer

CT DOL APPROVAL:

_______________________ ___________________ _____________________

Signature of Labor Commissioner Date

Glenn Marshall, Commissioner of the Department of Labor

_______________________ _________________ ___________

AS TO FORM (Office of the Attorney General) Date

_______________________ ____________ ___________

CT DOL Business Management Date

(for Fund Availability)

DOL-50w (NEW 4/99)

(Select all that apply, number selected items in order and delete unused items before

inserting into Modification form)

#______ The term of this Contract is extended for an additional _______ months/years and the end

date of the Contract is changed from ____/____/____ to ____/____/____.

#______ The term of this Contract is reduced by _______ months/years and the end date of the

Contract is changed from ____/____/____ to ____/____/____.

#_______ The total maximum payable under this contract as Amended is increased / decreased by $

(

new funding amount OR reduction

), from $ (

former maximum )

to $ (

new maximum ).

# ______ Additional funding in the amount of $_________________ is provided to fund the

extended term of the contract as noted in # _____ above, of this Modification.

#_______ The additional funding noted above is awarded for the __________________________

Program. Specific services to be provided by the Contractor are described on page(s)

______________ of this Modification.

#_______ Funding for this Contract is hereby reduced by $_________________ and the total

maximum payable under the contract, as amended, is now $_______________________.

(

This clause also requires a statement to explain in detail WHY funding is reduced – corresponding

reduction in term of contract, elimination of certain enumerated services, etc.)

#_______ The services of the original contract (

as previously modified)

are (

further)

changed as

follows:

(Then describe the changes that are the subject of the amendment in detail. If the changes are substantial,

consider deleting the entire original Description of Services and replacing it in its entirety with a new one

under the Amendment)