Fillable Printable Contract Amendment Guidelines
Fillable Printable Contract Amendment Guidelines
Contract Amendment Guidelines
1
HOW TO AMEND (MODIFY) CONTRACTS
1.Clearly indicate specifically what is being amended --but ONLY what is being amended.
2.Do not recite again the entire original contract or any previous amendments in their entirety.
3.Please use these guidelines:
State that theparties are mutually agreeing to amend the contract.
Then list allthe existing sections, by section, which are being amended.
If a section is deleted in its entirety and replacedwith new language, say that. Then
insert the new language.
If a section is deleted in part, indicate which part is deleted, theninsert any language if
there isnew language to replace the deleted section.
If a new sectionis being added, say that and insert the new section. Be mindful of
numbering in the original contract and number any new sections appropriately.
For example:
If the original contract has 13sections, the new Sectionadded by the Amendment will be
section14.
If the term of the contract is being amended,say how (adding or deleting the # of
months, years, etc.) andwhat effectis made on the original term,
For example: “The term of the contract is amended to add6 months and
thereby changing the enddate of the contract from 1/1/04to 6/30/04.” Bemindful of the
effect this might have ondue dates in the original contract and address any changes to
those as noted above.
If you are reducing the contract term, you must always address the affect on services. For
instance, a year long contract with monthly due dates and deliverables, when reduced to
a 6 month term, will only be able toproduce ½ the promised deliverables under certain
circumstances.
If you are adding time and nomoney, statethat as “a nocost extension of thecontract so
as to allow the contractor to complete thetasks itemized in the original contract.” And
then continue onas above addressing the changein term.
If funding is being reduced, you must address its affect on services. It would be very rare
for funding to be reducedwithouta corresponding reduction in services. Please address
this with sufficient detail in Box 10.
2
Please confirm that any change in end date of the term of the contract is also reflected in Box 7
as well.
At the end, always state that “All other terms and conditions not changed by this (or prior)
Amendment(s) remain in full force and effect.”
4. Please number ALL Amendments even thefirst or only Amendment to eachcontract.
5. If you are Amending a previously amended contract, indicate that as follows:
“The parties agreeto futheramend this contract, originally executed on________ and previously
amended on ________, _________ and_________.”
6. Always indicate how the Amendment changes the budget or funding. Whether it adds or deletes
money, and by what amount andhow the maximum total payable is changed. For example:
“This amendment adds $_______ to the contract and the maximumtotal payable under the
entire contract, including all amendments, is changed from $_________ to
$___________.”
7. Whenever you add money you must also indicate WHY. If you are adding services, the
additional must be as completely described as is required in any original contract.
8. If you are deleting money, you must also indicate WHY and specifically indicate what services
are being deleted or reduced.
NEXT PAGES Sample Amendment Template
3
CONNECTICUT DEPARTMENT OF LABOR (CTDOL) MODIFICATION TO CONTRACT
A.
PARTIES
TO
CONTRACT
CONNECTICUT DEPARTMENTOF LABOR (CTDOL)
200 FOLLY BROOK BLVD
WETHERSFIELD, CT06109
Telephone: (860) 263-6590
Fax: (860) 263-6216
Contract Number
Modification No.
Modification Effective Date
CONTRACTOR NAME AND ADDRESS:
Numberof Pages
Contractor Representative:
Contractor Telephone:
B.TERMS AND CONDITIONS OF MODIFICATION:
The Contract between ________________________________________ (the Contractor) and the State of
Connecticut Department of Labor (the Department) which was executed by the partieson ______/______/______
(and subsequently amended on _____/_____/_____) is hereby (further) amended by mutual agreementasfollows:
See next page for applicable languagechoice(s) to usetoinsert here for contract medication (amendment) reasonand detail.
Attached is a detailed BudgetSummary andother applicable information concerning this modification.All provisions of this
contract, ashereby (and previously)modified, except those provisions specifically changed bythis(or prior Modifications(s), shall
remain in full force and effect.
C.STATUTORY AUTHORITY:Connecticut General Statutes (CGS) §§ 4-8, 31-250and31-253.
D. APPROVALS: Inwitness hereof, the parties have affixed their signatures on the day, month andyear written below.
COLLECTIVE BARGAININGCONCURRENCE: [ ] NOT APPLICABLE[ ] YES (if YES, see attachment)
CONTRACTOR APPROVAL:
_______________________ ___________________ _____________________
Signature of Contractor’s Authorized OfficerDate
AFFIX CORPORATE SEAL HERE
IF NO SEAL, WRITE“L.S.”
IN ACIRCLE HERE
_______________________ _____________________________________________
PRINTED Name and Title of Contractor’s Authorized Officer
CT DOLAPPROVAL:
_______________________ ___________________ _____________________
Signature of Labor Commissioner Date
Glenn Marshall, Commissioner of the Department ofLabor
_______________________ _________________ ___________
AS TO FORM (Officeof theAttorney General) Date
_______________________ ____________ ___________
CT DOL BusinessManagement Date
(for Fund Availability)
DOL-50w (NEW4/99)
4
(Select all that apply, number selected items in order and delete unused items before
inserting into Modification form)
#______ Thetermofthis Contract is extended for an additional_______ months/years and the end
date of the Contract is changed from____/____/____ to ____/____/____.
#______ The termof this Contract is reduced by _______ months/years and the end date of the
Contract is changed from____/____/____ to ____/____/____.
#_______ The total maximum payable under this contract as Amended is increased/ decreased by $
(
new funding amount OR reduction
), from $(
former maximum )
to $ (
new maximum ).
# ______ Additional funding in the amount of $_________________ is providedto fund the
extended term of the contract asnoted in # _____ above, of this Modification.
#_______ The additional funding noted above is awarded for the __________________________
Program. Specific services to be provided by the Contractor are described on page(s)
______________ of this Modification.
#_______ Funding for this Contract is hereby reduced by $_________________ andthe total
maximum payable under the contract, as amended, is now$_______________________.
(
This clause also requires a statement toexplain in detail WHYfunding is reduced – corresponding
reduction in termofcontract, elimination of certain enumerated services, etc.)
#_______ The services of the original contract (
as previously modified)
are (
further)
changed as
follows:
(Then describe the changes that are thesubjectof theamendment in detail. If the changes are substantial,
consider deletingthe entireoriginalDescription of Services and replacing it inits entirety with a newone
under the Amendment)
