Fillable Printable Contract Form for Live-out Nanny

Contract Form for Live-out Nanny

Contract - Form for Live-Out Nanny

Short form.

Here are the broad categories of a usable contract. If you prefer to use a simple format, try

this one, f illing in the details you need:

Children’s names, etc.

Their activities

Our immediate goals for them

Housekeeping

Food

Discipline

Nanny’s Work Schedule

Pay & Taxes

Travel

Benefits

: Insurance, Paid holiday s, v a c a tion, sick days, Car use, Cell phone

House Rules

Communications

Start Date

Termination & Probation

Signatures

Long Form

Alternatively, here are all the details you need to create a strong, clear, complete contract.

To personalize this form, you might your nanny’s own name where useful. To fully

customize for printing, delete items that do not apply.

For Each Child:

name ________

age _________

personality/preferences/special needs (allergies, meds, etc.) _________

name ________

age _________

personality/preferences/special needs (allergies, meds, etc.) _________

name ________

age _________

personality/preferences/special needs (allergies, meds, etc.) _________

Children’s Activities

meals ____

naps ____

baths ___

toileting ____

outdoor play ____

activities with other children ____

school schedules ____

extracurricular activities ____

bedtimes ____

additional notes ____

Developmental Goals for Each Child

Name, goal(s), timeframe for accomplishing them ___________

Housekeeping

Nanny will be responsible for children’s rooms, meals and personal belongings.

This includes the following: _________________

Paren ts will pic k up af ter themselv es and make t heir own beds .

Cleaning service will do the following: _________________

Food

We will prov ide for all meals eaten with our child ren, inclu d ing (a p proved) meals when

Nanny is out with the child/ren.

family style __________

instructions in re allergies_______________

location of shopping list _________

shopping to be done by nanny _________________

petty cash fund (amount) $_____ location ________ how often replenished _____.

receipts to be presented by nanny.___ (nanny’s initials)

Children’s Behavior (Discipline)

You may not hit our children or threaten to do so.

Treat them respectfully, but do not spoil them by offering unnecessary choices and

explanations or abuse or frighten them in any way.

We count on your judgment in our absence and w ill try to reinforce yo ur decis ions,

conferring privately with you when there is a difference in approach. When children become

difficult/misbehave,

we use (what method) ______________________.

in our absence we recommend that you __________________.

when we are present, please __________________.

special issues: ___________.

names and contact information in case of questions or emergency will be posted

(where?) ________.

Nanny’s Work Schedule

The work day is from_________ am/pm to ________ am/pm.

time parents routinely leave (e.g., for work) ___________, returning at ________.

anticipated late hours: never__, rarely__, occasionally __ often __.

nanny’s pay rate for overtime: $ _____per hour.

Pay & Taxes

Your gross weekly __ daily __ or hourly __ pay is $_________

paid weekly ___ bi-weekly __ semi-monthly __ on (day of week) ________

We will prov ide a weekly pay stub ____ or, if hours will not vary, a one-time written

explanation of pay and deductions _____.

IRS levies employment taxes on all regularly employed caregivers. Taxes we

will withhold and submit:

Social Security at 7.65% of gross = $_______

FICA = $_________

U/DI (rate varies by state) = _____________

your net (take home) pay = $_______.

overtime required: frequent __ rare __ never ____

Rate: $_____per____

pay review at 3 months__ 6 months __ year end __

Travel

If you accompany us on trips

Your work schedule will be __________________

Your responsibilities will be _________________________

We will p ay meals, acc o mmod a t ions and exp e ns es during wo rk hours.

You will be paid $ _________ per _______.

Notes: _____________________________

Taxes

We w ill provide

IRS W-4 for nanny to sign and declare dependents

a year-end W-2 summarizing pay and tax contributions.

Pay rate: $___________/week __ day __ hour ___

by check __ in cash __ by automatic deposit to (nanny’s account #)___

weekly ___ bi-weekly __ semi-monthly __

on (day of week) ________

Benefits

I. Health insurance

Beginn in g on (date) we will p a y __% of your health ins urance pr emiums th rough direct

payment to your insurance agent, up to a maximum of $ ________.

You ___ We ___ will pay deductibles.

You ___ We ___ will pay co-pays.

II. Paid days off

We will pay for the follow ing:

holidays: ___________________

vacation: __________ weeks/year, to be taken (when?) _________________

sick days: _______

personal business days_____________.

III. Car

The following driving is required ___________________

You / We will prov ide a car for us e on the job.

If you use your own car on the job, we will increase your pay by $___/week to

accommodate the extra responsibility you bear and in consideration of the expense

and risk thus spared us. This amount includes gas and wear-and-tear.

We will contribu te $______ to insurance for work related use of your car. (To be

paid by check written out to insurance agency directly.)

You/we will pay __% of deductible in the event of any on-the-job driving

accident in your car.

Amount of your deductible: $_________

Telephone

Do not under any circumstances allow telephone calls to interfere with caring for the

children.

Please make and take only short calls (2-3 minutes) when you are on duty.

Personal calls made during your work hours may be deducted from pay.

Cell Phone: We will/will not provide a c ell phone for use on the job.

It will/wi ll n o t in clude an allowance of $_____ in personal calls for you.

Terms of cell phone

contract:_____________________________________________

House Rules

Please dress for work as follows: _____________

The following parts of the house are open to your use: ______________

The following parts of the house are private and for family access only: __________

You may entertain your own guests in the following area(s): _____________

During child care hours, please do not have guests other than nannies with children

who can play with ours. ______ (nanny to initial)

Please discuss these guests with us and introduce them in person advance.

_______(nanny to initial)

Other household issues:____________________________

Family religious activities: __________________

Communications

quick -- as needed, in person or by telephone: ________________

daily wrap-up -- in person __ or in journal kept (where?) _________________

where we will also leave notes for you to check. ______ (nanny to initial)

10-minute weekly conference -- On a weekly basis we expect you to sit down

with us to:

review the previous week’s events for us

present your plans for the next week

discuss any changes, new problems, or special needs

This conference will occur on the following schedule: ___________

Start Date

First day of work --

Your start date: __________

We will be at h ome to orient you on __________ (date/s)

Termination Notice

Probationary period:

Both parties agree to a probationary period of ____________ (weeks/months) during

wh ic h we will meet regularly to d is cuss openly any apparent differences in

expectations.

If either party c an not adjust, we will b o th seek alternativ es.

Neith er will leave the other w it hout at least 1 week’s not ice/s everance

EXCEPT in the case of imminent threat to the health and safety of any of the

concerned parties.

Ongoing employment and Termination

Both parties agree to an initial employment period of at least ___ year(s) from start

of work.

Both parties agree to give at least (how much) ____ notice in case of dissolution

after the probationary period of ___ (weeks/months) unless for cause including the

serious and continued breach by either party of the terms of this Agreement.

Assuming an amicable departure, we ask that you not leave before that date unless

we have found alternate care ___ (employee’s initials); correspondingly, we will not

replace you before that date unless you have already found alternate employment

____ (employer’s initials).

A copy of this agreeme nt is to remain with the employer and a copy with the nanny.

Employer’s signature ____________________ date ______

Nanny’s signature _______________________ date ______

Form courtesy of Nanny.com