Fillable Printable Contract/Modification File Checklist File Format
Fillable Printable Contract/Modification File Checklist File Format
Contract/Modification File Checklist File Format
CONTRACT/MODIFICATION FILE CHECKLIST
FILE FORMAT (AWARD)
IAA P.O. CONTRACT NO
MODIFICATION NO.
RFP/IFB NO.
CONTRACT TYPE
AMOUNT
$
CONTRACTOR
NO. ITEM IN N/A NO. ITEM IN N/A
1. PROCUREMENT REQUEST
a. Advisory and Assistance Services
b. Funding Certification
2. SPECS, DRAWINGS, TECHNICAL DOCUMENTS
3. ACQUISITION PLAN AND A-76
DETERMINATION (If Applicable)
4. DETERMINATIONS AND FINDINGS AND/OR
JUSTIFICATION (See GSAR 501.7)
a. Determination and Findings (FAR 1.7)
b. Justification (FAR 6.303)
5. DEPARTMENT FOR LABOR WAGE
DETERMINATIONS
a. Services (SF 98)
b. Construction (Wage Rates)
6. SMALL BUSINESS/LABOR SURPLUS
SET-ASIDE DETERMINATION
7. SOURCE LIST OR MARKET SURVEYS
8. SYNOPSIS OR ADVERTISEMENT
9. PRE-SOLICITATION NOTICE
a. Pre-Solicitation Conference
b. Bid Document Deposits
10. IFB/RFP AND AMENDMENTS
11. ABSTRACT OF BIDS/PROPOSALS
12. COST OR PRICING DATA OR WAIVER
13. FIELD PRICING REPORT (Audit)
REMARKS
SIGNATURE OF NEGOTIATOR
DATE
GENERAL SERVICES ADMINISTRATION
GSA FORM 3420 (REV. 2-89)
14. COST OR PRICE ANALYSIS REPORT
a. Estimate
b. Profit/Fee Analysis
15. PRICE NEGOTIATION MEMORANDUM
16. CERTIFICATE OF CURRENT COST OR PRICE
DATA
17. PRE-AWARD SURVEY - RESPONSIBILITY
DETERMINED
19. "NO BID" / "NO PROPOSAL" CORRESPONDENCE
18. EEO COMPLIANCE REVIEW
20. UNSUCCESSFUL BIDS/ PROPOSALS
21. MISTAKES IN BIDS/ PROTESTS
22. LATE BIDS/ PROPOSALS
23. CONTRACTUAL ACTIONS INCLUDING
24. LEGAL REVIEW
25. GSA FORM 1535 RECOMMENDATION FOR
AWARD(S)
a. Successful Bids/ Proposals
b. Subcontracting Plans
26. ANY NOTICES, INCLUDING SF 99 NOTICE OF
AWARD OF CONTRACT (If Applicable)
27. SF 279, FED. PROCUREMENT DATA SYS.
(FPDS) INDIVIDUAL CONTRACTION ACTION
28. REQUIRED APPROVAL
29. NOTICE TO PROCEED
Contract Clearance
FILE FORMAT (ADMINISTRATION)
NO.
ITEM
IN
N/A NO. ITEM IN
N/A
30. CONTRACT BONDS/INSURANCE
a. Payment
b. Performance
31. PAYROLLS
32. INSPECTION REPORTS
33. RECEIVING REPORTS
34. INVOICES/ VOUCHERS
35. SPECIAL FINANCING DOCUMENTS
36. PROGRESS PAYMENT RECORD
a. Assignment of Claims
b. Advance Payments
37. FINAL PAYMENT DOCUMENTS
a. Contractor Release of Claims
b. Final Inspection/ Acceptance Reports
c. Approval of Final Payments
38. GENERAL CORRESPONDENCE
39. CONTRACT MODIFICATIONS
a. Correspondence
b. Modification Documents and Proposals
40. TERMINATION DOCUMENTS
REMARKS
SIGNATURE OF NEGOTIATOR
GSA FROM 3420 BACK (REV.2.89)
