Fillable Printable Cover Letter Format Template

Cover Letter Format Template

Sample Cover Letter Format

Date

Your name

Mailing address

City, state, ZIP code

Addressee’s name and title

Name of company

Mailing address

City, state, ZIP code

Dear Dr. / Mr. / Ms. _______________:

The opening paragraph should be brief (2-4 sentences). State the reason for your letter including job title,

resource from which you heard about the vacancy, job listing number, (if there is one) and any other

pertinent information to ensure the employer understands what job you want.

Indicate in the second paragraph your interest in the company, job and why you think you are qualified for

the position. Match up your qualifications with those listed as required on the job description, if it is an

advertised job. A formal letter is obvious to an employer, so write a customized letter for each

employer/job. Emphasize the aspects of your education, experience, special skills, etc. that are relevant

to the position. You may refer to your enclosed resume, but do not duplicate the exact wording of your

resume. Keep it concise and only use about 4-6 sentences.

The last paragraph is only a few sentences in which you express your interest in providing additional

information during a personal interview. You can take the traditional (passive) approach by stating you

look forward to hearing from them soon. An active approach, which is very effective (and shows the

employer how confident and enthusiastic you are about the job), is to state that you will call the employer

on a certain date (or in 10 days, one week, or whatever timing you want) to arrange for an appointment to

further discuss your qualifications with the employer in person.

Sincerely,

Your signature (Make it fit in this space without extending over the typed words.)

Your typed signature

Enclosure (Résumé)

Rockwell Career Center

05-13