Fillable Printable Dot Number Determination/Disclosure

Dot Number Determination/Disclosure

DOT Number Determination/ Disclosure

Use this form to determine if your vehicle needs a U.S. Department of Transportation (DOT) number to register. DOT

numbers are required for certain vehicles used for commercial purposes, deﬁned as promoting, selling, or distributing

products or services.Take or mail this completed form to

any vehicle licensing ofﬁce with your vehicle renewal or title

application. If you have questions, call (360) 902-3770, Option 5.

Section 1 – Vehicle

1. Is your vehicle designed to transport 16 or more passengers, including the driver? ............... Yes No

2. Does your vehicle have a GVWR of 16,001 pounds or more? ................................ Yes No

3. If your vehicle has a GVWR of 6,000 pounds or more, do you tow a trailer with a GVWR

of 10,001 pounds or more? ........................................................... Yes No

4. Is your vehicle used to transport hazardous materials that require a DOT placard? ............... Yes No

5. Is your vehicle an auto transport, charter party carrier, excursion service carrier, solid waste

collection truck, or used to transport household goods? .................................... Yes No

6. Is your vehicle used as a private school bus? ............................................. Yes No

If you answered “Yes” to any of the questions above, you must provide a DOT number to register the vehicle. Complete

sections 2 and 3.

7. Is your vehicle for personal use only? ................................................... Yes No

If you answered “Yes”, a DOT number is not required. Go to section 3.

Section 2 – Carrier

If operating under your own DOT number, you are the Carrier Responsible for Safety (CRS). If you operate under a lease

agreement you are under someone else’s DOT number and they are the CRS.

I operate under my own DOT number.

My DOT number Federal taxpayer ID number

I operate under short-term lease agreements that expire in less than 30 days.

Registered owner DOT number Federal taxpayer ID number

I operate under a long-term lease agreement that will not expire in 30 days. Attach a copy of the lease agreement or

equivalent (see page 2).

Registered owner DOT number Federal taxpayer ID number

Lessor name

Lessor DOT number Lessor federal taxpayer ID number

Will your lease expire within the vehicle registration period? ................................. Yes No

Section 3 – Registered owner/Vehicle identiﬁcation

Name or business name

Address

City State ZIP code

Vehicle Identiﬁcation Number (VIN) Year Make Model

Gross vehicle weight rating (GVWR) License plate number

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To get a DOT number, you must complete the Federal Motor Carrier Safety Administration

form MCS-150.You can apply online at www.fmcsa.dot.gov or call (360) 596-3810 to have a

form mailed to you.

Gross Vehicle Weight Rating (GVWR) is the maximum loaded weight of the vehicle

determined by the manufacturer.

The GVWR can be found in several places:

•Alabelontheinsideframeofthedriver’sdoor

•Intheenginecompartment

•Intheowner’smanualorsalesbrochure

•Fortrailers,towardthefrontofthetrailerontheleftside

Carrier Responsible for Safety (CRS) is the person or company responsible for the safety

of a vehicle or group of vehicles.

Federal taxpayer Identiﬁcation number is your federal Employer Identiﬁcation Number

(EIN) or Social Security number (SSN). If you do not have an EIN you must provide your SSN.

We cannot accept your Uniﬁed Business Identiﬁer number.

Operating under your own DOT number

If you are the owner of the vehicle and will not be operating under a long-term lease agreement, you will be operating

under your own DOT number and you are the CRS.

Operating under someone else’s DOT number

If you have entered into a lease agreement to operate your vehicle for an individual or business, you will be operating under

someone else’s DOT number and they are the CRS.You are required to provide a copy of the lease agreement, a certiﬁcation

of lease, or a letter from the lessor when you register your vehicle.

The certiﬁcation of lease or the letter on company letterhead must include the following:

•Adescriptionofthelease.Forexample:

John Doe, XYZ Trucking Company, is presently leased to ABC Trucking Company.

Mr. Doe will be operating under our DOT number, , during the term of the lease.

Our EIN (or SSN) is .

•Thetermoftheleaseinmonths

•Thefullnameandaddressofthelessorandlessee

•Theyear,make,model,andVINnumberofthevehicle

•Lessorcontactnameanddaytimetelephonenumber

Short-term lease is a lease agreement between two parties that is expected to expire within 30 days of the date of the

agreement. In a short-term lease, you are required to have a Carrier DOT number to register your vehicle. A copy of the

lease agreement should identify the lessor that is the CRS, must be carried by the driver while operating the vehicle, and

must be provided to law enforcement when requested.

Long-term lease is a lease agreement between two parties that will not expire within 30 days of the date of the

agreement.To register a vehicle that is operated under a long-term lease, you must provide:

•YourDOTandfederaltaxIDnumber(registeredowner)

•Lessor’sDOTandfederaltaxIDnumber(CRS)

•Acopyoftheleaseagreement,certicateoflease,orletterfromthelessor

When the lease expires or is terminated, you must go to any vehicle licensing ofﬁce to notify the Department of Licensing.

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