Fillable Printable Event Proposal Form
Fillable Printable Event Proposal Form
Event Proposal Form
EVENT PROPOSAL
ADVANCE REQUESTED: $
1. GENERAL INFORMATION
2. AUTOCRAT INFORMATION
NAME OF EVENT
DATE(S) (DD - DD/MM/YYYY)
TIME SITE OPENS TIME SITE CLOSESNMS APPLIES
YES NO
TYPE OF EVENT (CHECK AL THAT APPLY)
WAR TOURNAMENT FEAST ITHRA REVEL OTHER (SPECIFY)
FEAST TYPE (IF APPLICABLE)
SERVED BUFFET POTLUCK BUFFET
DAY FOOD?
YES NO
BAR ON SITE?
YES, EVENT RUN YES, PRIVATELY RUN NO
COMPETITIONS
HEAVY RAPIER ARCHERY A&S BARDIC OTHER (SPECIFY)
OTHER ACTIVITIES (IF APPLICABLE)
CHILDREN EQUESTRIAN
SCA MEMBERSHIP #
SCA NAME
MODERN NAME
EMAIL ADDRESS
HOME PHONE NUMBER
ALT. PHONE NUMBER (E.G. CELL OR WORK)
3. SITE LOCATION AND INFORMATION
NAME OF FACILITY NAME OF FACILITY CONTACT
PHONE NUMBER
FULL ADDRESS OF FACILITY (INCLUDE POSTAL CODE)
CONTRACT REQUIRED?
YES NO
INSURANCE
NO CERTIFICATE REQUIRED COPY OF GENERAL CERTIFICATE ALSO-NAMED CERTIFICATE
ALCOHOL DESIGNATION, IF APPLICABLE
DRY DISCREETLY DAMP WET
AMENITIES
ON BUS ROUTE KITCHEN FLUSH TOILETS OUTHOUSES SHOWERS MEETING AREA(S)
DAY FOOD?
YES NO
BRAZIER FIRES ALLOWED?
YES, DEPENDING ON FIRE HAZARD NO
OTHER INFORMATION
4. BUDGET INFORMATION
FULL/WKND FEE ESTIM. ATTENDEES SUBTOTAL
X
=
DAY FEE ESTIM. ATTENDEES SUBTOTAL
X
=
FEAST FEE ESTIM. ATTENDEES SUBTOTAL
X
=
ADULTS, AGED 19+
FULL/WKND FEE ESTIM. ATTENDEES SUBTOTAL
X
=
DAY FEE ESTIM. ATTENDEES SUBTOTAL
X
=
FEAST FEE ESTIM. ATTENDEES SUBTOTAL
X
=
FULL/WKND FEE ESTIM. ATTENDEES SUBTOTAL
X
=
DAY FEE ESTIM. ATTENDEES SUBTOTAL
X
=
FEAST FEE ESTIM. ATTENDEES SUBTOTAL
X
=
YOUTHS, AGED:
CHILDREN, AGED:
Suggested fee structure: Adults – full price, Youths aged 13-17 (18 in BC) – half price, and Children 12 and under – free. For events where NMS is required,
the NMS does not apply to minors IF there is a reduced price for minors (NMS is charged to all non-members who qualify for the full event fee).
If applying a Family Cap: a Family Cap should be 2 adults, 2 minors - all other minors of that family, free. Note: “Family” does not include SCA households
or roommates – there must be a mundane relation. Commonlaw and same sex spouses are considered related. No more than two adults in a family group
can qualify for the Family Cap price; all others of that family must be related minor-aged children. NMS is not included in the Family Cap price.
ESTIMATED INCOME
FROM ADULT FEES:
ESTIMATED INCOME
FROM YOUTH FEES:
ESTIMATED INCOME
FROM CHILDREN FEES:
ESTIMATED EXPENSES ESTIMATED INCOME
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ $ $
EVENT FEES (ALL)
OTHER:
OTHER:
OTHER:
OTHER:
OTHER:
OTHER:
OTHER:
TOTAL ESTIMATED INCOME
SITE COST
FEAST FOOD COST
COMPETITION PRIZES
OTHER:
OTHER:
OTHER:
OTHER:
OTHER:
OTHER:
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
TOTAL ESTIMATED EXPENSES
TOTAL ESTIMATED PROFIT
TOTAL ESTIMATED EXPENSES
