Fillable Printable Example of Grant Proposal Template
Fillable Printable Example of Grant Proposal Template
Example of Grant Proposal Template
Crafton Hills College
Grants Office
(909) 389-3392
1
Grant Proposal Template
The following outline gives suggestions for a basic grant proposal. This template is meant as a guide only
and not a replacement for the funding announcement. Some funders ask for different information, so it’s
important to review the funding announcement carefully.
Project Summary
Include a one
‐
page summary of your proposal, highlighting the purpose, goals, and expected impact of
the initiative. The summary is usually prepared last.
Table of Contents
This is also one of the last parts of the proposal to be completed. Very short proposals (2-3 pages) do not
need a table of contents.
Project Narrative
The project narrative is the “meat” of the grant proposal and usually includes the following elements:
Background Information
Provide background information about Crafton Hills College and/or your department that
supports why this project is important. Include why this project makes sense within the context of
CHC and/or your department.
Statement of Need
This section is where you describe the problems you want to address through the project. It’s very
important to present a clear, compelling case about why the grant is needed. What problem will
the grant solve? Provide campus, district and regional/national data that supports the need for the
project. Identify input from a variety of sources including, but not limited to, students, college
personnel, local officials, community members, and large research studies.
Goals
State the goals of the project. Goals are overarching principles that guide decision-making. They
reflect the big picture, clearly serve the interests of the program, and should be stable for the life
of the grant. Although goals do not have to be measurable, well-stated goals will be attainable in
principle. Example of a goal: “Seek, advocate for, and acquire additional resources.”
Objectives
Objectives are measureable and represent milestones on the way to achieving a goal. Sound
objectives are relevant to the applicable goal, specific and measurable, reasonable, and action-
oriented. Example of a sound objective: “Establish a grant development and management process
with clear roles and responsibilities.”
Outcomes can be qualitative and quantitative. Baseline data should be presented as a point of
reference. When writing objectives for any project, it is important to consider how the data will
be collected and analyzed. Data collection for measuring the objectives should be manageable,
Crafton Hills College
Grants Office
(909) 389-3392
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and the analysis of the objectives should provide key information for making decisions about the
program over time.
Activities
Describe what you’re going to do. What activities or components of your project will answer the
needs you brought out in the need statement and meet the goals and objectives you described?
Cite research that verifies that the activities or components you want to adopt are effective with
the problems you described in the need statement.
Timeline of Activities
Give an outline the major activities. This can be done as a table and should include at least the
following:
1.
Activity
2.
Participating groups/individuals
3.
Start date
4.
Target Completion date
5.
Individual responsible
Key Personnel
The key personnel section should include who is going to work on the project and how they are
qualified to address the need. It is useful to get a resume or CV from each of the key persons
working on the grant.
Evaluation Plan
The evaluation plan should include the following elements:
1.
Who is evaluating the project?
2.
How is each objective going to be measured? Where are you going to get your data?
What is the timeline for evaluating each objective? (This part is often presented in table
format as shown in the example below.)
3.
How will you use the evaluation results? Also, how will you share the results with the
funder? Will you share the evaluation results with anyone else?
Example: Evaluation Plan
Objective Method of Measurement Source of Data Timeline
Establish a grant development
and management process with
clear roles and responsibilities.
Staff was hired or assigned
Written procedures exist
Surveys
Grants Office
Faculty, staff,
management
First and
second years
of project
Sustainability
State how the project will be sustained after grant funding ends.
Budget Requirements/Requests
Outline the budget requirements for the project. Make sure to provide as much detail as possible by
separating line items appropriately. If you are considering a multi-year project, show the budget for each
Crafton Hills College
Grants Office
(909) 389-3392
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year. If the grant requires match or in-kind, include the match amount. An example of a budget format is
below.
Example: Budget
Item CHC Funding Agency Total
Staffing 10,000 0 10,000
Supplies 5,000 2,000 7,000
Equipment 0 10,000 10,000
Other (please specify) 0 0 0
Total 15,000 12,000 27,000
