Fillable Printable Pmbok Project Charter Template
Fillable Printable Pmbok Project Charter Template
Pmbok Project Charter Template
[Bridgewater State University] PROJECT CHARTER
[BSU Mobile] [Version Number 1.2]
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Project Charter
Bridgewater State University
Information Technology
BSU Mobile
Project ID: 209358
VERSION: [1.2]
REVISION DATE: [10 May 2013]
[Bridgewater State University] PROJECT CHARTER
[BSU Mobile] [Version Number 1.2]
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Contents
Section 1. Project Overview ............................................................................. 1
1.1 Problem Statement ......................................................................... 1
1.2 Project Description ................................................................ .......... 1
1.3 Project Goals and Objectives ................................ .......................... 1
1.5 Critical Success Factors .................................................................. 3
1.6 Assumptions ................................................................................... 3
1.7 Constraints ..................................................................................... 3
Section 2. Project Authority and Milestones ..................................................... 4
2.1 Funding Authority ............................................................................ 4
2.2 Project Oversight Authority ................................ .............................. 4
2.3 Project Stakeholders ....................................................................... 4
2.4 Major Project Milestones ................................................................. 5
Section 3. Project Organization ........................................................................ 6
3.1 Project Structure ............................................................................. 6
3.2 Roles and Responsibilities .............................................................. 6
Section 4. Project Charter Approval ................................................................. 7
[Bridgewater State University] PROJECT CHARTER
[BSU Mobile] [Version Number 1.2]
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Section 1. Project Overview
1.1 Problem Statement
Describe the business reason(s) for initiating the project, specifically stating the business problem
This project, which entails deploying mobile applications/services to drive student achievement, is
strategically important as it will help the institution advance the “Teaching and Learning
Relationships” goal to “Maximize the intensity, diversity and richness of teaching and learning
relationships forged between faculty, students and members of the broader community”.
1.2 Project Description
Describe the approach the project will use to address the business problem.
This project is to provide students and faculty with access to mobile applications vital to their success
– any time, any place, on any device.
We are working with DUBLabs, a mobile app developer who specializes in higher education solutions
for Apple iOS, Android, Windows Mobile, and Blackberry smartphones/tablets, to implement the
DUBLabs Mobile Application Services platform and application suite.
1.3 Project Goals and Objectives
Describe the business goals and objectives of the project. Refine the goals and objectives stated in the Business Case.
Provide students and faculty access to mobile applications on Apple iOS, Android, Windows Mobile,
and Blackberry platforms; and specifically -
Banner SIS
Moodle LMS
Events Calendar
Campus News
Bus Schedule
Dining Halls
Other Apps
[Bridgewater State University] PROJECT CHARTER
[BSU Mobile] [Version Number 1.2]
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1.4 Project Scope
Describe the project scope. The scope defines project limits and identifies the products and/or services delivered by the project. The
scope establishes the boundaries of the project and should describe products and/or services that are outside of the project scope.
This project includes – Implementation of DUBLabs mobile application services in the cloud and on
premises with assistance from DUBLabs per the DUBLabs “Proposal for Mobile Application Services”
statement of work dated April 9, 2013 (attached).
Included in the scope is configuration of the Self-Service (S3) Cloud based Portal to manage content and
features, publishing of a Bridgewater State University mobile application to the Apple, Android, Windows,
and Blackberry storefronts, and implementation of an on premises Integration Server to provide access to
Banner, Moodle, Events Calendar, Campus News, Bus Schedule, Dining Hall, and other applications if
time permits.
This project also includes the creation and execution of Communication and Testing plans.
This project excludes – Customizing existing applications/services to meet the needs of the mobile
application platform beyond those customizations provided by DUBLabs.
When the agreed upon deliverables are received and approved by the Project Sponsor, this project will be
deemed complete. Future enhancements and extensions of the Bridgewater State University mobile
applications/services will be handled as new and separate projects.
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1.5 Critical Success Factors
Describe the factors or characteristics that are deemed critical to the success of a project, such that, in their absence the
project will fail.
The scope of this project is defined as the deliverables identified in section 1.4. The scope
cannot be changed without a completed Project Change Request form, approved by the
Project Sponsor, as identified in section 3.2.
Laser focused project management and work execution due to compressed timeline.
1.6 Assumptions
Describe any project assumptions related to business, technology, resources, scope, expectations, or schedules.
All BSU staff members identified as members of this project team will have sufficient
schedule availability to accomplish all assigned tasks on this project.
The BSU Project Manager will manage this project in accordance with the BSU Project
Management Methodology.
Due to the compressed timeline of this project (July 1, 2013) project initiating, project
planning, and project executing activities may occasionally happen in parallel.
1.7 Constraints
Describe any project constraints being imposed in areas such as schedule, budget, resources, products to be reused,
technology to be employed, products to be acquired, and interfaces to other products. List the project constraints based
on the current knowledge today.
Time Constraints:
Project must be completed by July 1, 2013.
Scope Constraints:
Scope is identified as only the deliverables identified in Section 1.4.
Scope is limited to Banner, Moodle, Events Calendar, Campus News, Bus Schedule, and
Dining Hall applications/services.
Resource Constraints:
Resources identified in Section 3.2 must be available to execute assigned tasks as
defined in the project plan.
Cost Constraints:
No additional cost items are included within the scope of this project.
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Section 2. Project Authority and Milestones
2.1 Funding Authority
Identify the funding amount and source of authorization and method of finance (i.e., capital budget, rider authority,
appropriated receipts) approved for the project.
No requirements for additional funding have been identified during project initiation. Should any
additional funding need be identified at a later date the Project Manager will initiate a Project
Change Request form, to be approved by the Project Sponsor identified in section 3.2.
2.2 Project Oversight Authority
Describe management control over the project. Describe external oversight bodies and relevant policies that affect the
agency governance structure, project management, and/or vendor management.
The BSU Project Manager identified in section 3.2 is responsible for all project planning,
execution, and the coordination of all project activities and resources. The Project Manager will
manage the project in accordance with the Bridgewater State University Project Management
Methodology.
2.3 Project Stakeholders
List all project stakeholders.
Stakeholders
Project Involvement
VP of IT
Pat Cronin
Project Sponsor – Responsible for defining project goals and
providing resources to achieve those goals.
Asst. VP of Application Development
Ray Lefebvre
Project Manager – Responsible for the timely completion of all
project deliverables.
Director of Project Management
Tom Groh
PMO Representative – Responsible for insuring project
management best practices.
Project Team Members
Selected IT Staff members will provide subject matter expertise to
deliver specific deliverables related to their specific specialties.
BSU IT Staff
Will ultimately support mobile apps delivered by this project.
DUB Labs
Provider of Mobile Application Platform.
BSU Students
Users of mobile apps delivered by this project.
BSU Faculty & Staff
Users of mobile apps delivered by this project.
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2.4 Major Project Milestones
List the project’s major milestones and deliverables and the planned completion dates for delivery. This list should reflect
products and/or services delivered to the end user as well as the delivery of key project management or other project-
related work products.
The list below represents the current projections for this project’s major milestones and
deliverables. A more detailed project plan with exact dates and resource assignments that
addresses the scope of this project will follow the approval of this project charter.
Milestone/Deliverable
Planned Completion
Date
Project Charter Completed & Approved
May 10, 2013
Project Plan Completed & Approved
May 24, 2013
DUBLabs Non-Middleware & Middleware Integration Tasks Completed
May 30, 2013
Communication Plan Completed
June 10, 2013
Initial Campus Communication
June 10 – 27, 2013
Events Calendar Set Up Completed
June 14, 2013
Campus News Set Up Completed
June 14, 2013
Bus Schedule Setup Completed
June 14, 2013
Dining Halls Setup Completed
June 14, 2013
Testing Plan Completed
June 14, 2013
Testing and Refinement Completed
June 30, 2013
Target Go-Live Date
July 1, 2013
Official Announcement
July 1, 2013
On Going Campus Communication
July – September 2013
Project Follow Up Completed
August 6, 2013
Project Closeout Completed
August 20, 2013
[Bridgewater State University] PROJECT CHARTER
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Section 3. Project Organization
3.1 Project Structure
Describe the organizational structure of the project team and stakeholders.
The Project Manager will develop the project timeline and coordinate the project resources. The
Project Manager will also be responsible for all project deliverables and to regularly report the status
of the project to the Project Sponsor(s).
The Project Team will be directed by the Project Manager identified in section 3.2. Certain Project
Team members will be involved only in the portion of the project that involves their specific area of
expertise or responsibility.
3.2 Roles and Responsibilities
Summarize roles and responsibilities for the project team and stakeholders identified in the project structure above.
Project Role
Who
University Role
Project Responsibilities
Sponsor
Pat Cronin
VP of Information
Technology
Project Sponsor – Responsible for
project approval & sign-off.
Project Manager
Ray Lefebvre
AVP, App Development
Project Manager – Responsible for the
timely completion of all project
deliverables. Provides Banner
assistance.
PMO
Tom Groh
Director, IT Projects
Project Management and Oversight
responsibilities.
Project Team
Eileen O’Sullivan
Director, Web Services
Assists with branding, configuration,
and web integration.
Project Team
Tim Wenson
LMS Administrator
Provides LMS assistance.
Project Team
Jen Lavoie
System Administrator
Provides systems assistance.
Project Team
Jim Govoni
Networking
Provides networking assistance.
Project Team
Trish Jones
Asst. Director, CSS
Interfaces with students and provides
communications assistance.
Project Team
Steve Zuromski
Acting AVP, Infrastructure
Assists with infrastructure issues.
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[BSU Mobile] [Version Number 1.2]
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Section 4. Project Charter Approval
Approval of the Project Charter indicates an understanding of the purpose and content described in this deliverable. By signing this deliverable, each
individual agrees work should be initiated on this project and necessary resources should be committed as described herein.
Approver
Name
Title
Signature
Date
Pat Cronin
VP Information Technology
Ray Lefebvre
AVP Application Development ,
Project Manager
Tom Groh
Director of IT Projects
