Fillable Printable Individual Development Plan Guide
Fillable Printable Individual Development Plan Guide
Individual Development Plan Guide
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General Guidelines for Charting Your Career Path
Wildland Fire Leadership Development Program
April 2010
i
TABLE OF CONTENTS
Credits ........................................................................................................................................... ii
Introduction ................................................................................................................................... 1
What is an IDP? ............................................................................................................................ 1
When to Prepare an IDP ............................................................................................................... 2
What’s in an IDP ........................................................................................................................... 2
Core Competencies and Behaviors .............................................................................................. 3
Responsibilities ............................................................................................................................. 4
Employee .............................................................................................................................. .... 4
First-Line Supervisors or Team Leaders ................................................................................... 4
Procedures .................................................................................................................................... 4
Where Am I Now? ..................................................................................................................... 4
Where Do I Want To Be? .......................................................................................................... 5
How Will I Get There? ............................................................................................................... 5
What Is My Current Level of Competency? ............................................................................... 5
Employee Checklist for Preparing an Individual Development Plan ............................................. 6
Identification of Personal Goals ................................................................................................. 6
Identification of Organization Goals .......................................................................................... 6
Identification of Objectives ........................................................................................................ 6
Identification of Development Activities ..................................................................................... 6
Supervisor Checklist for Reviewing Individual Development Plans .............................................. 7
Reviewing the IDP ..................................................................................................................... 7
Analysis of Organizational Needs ............................................................................................. 7
Developmental Activities ............................................................................................................... 8
Frequently Asked Questions ......................................................................................................... 9
Tips for the First-Line Supervisor or Team Leader ..................................................................... 10
Definitions ................................................................................................................................... 11
ii
CREDITS
The Wildland Fire Leadership Development Program would like to thank the Uniformed Services
University for allowing us to adopt this publication and adapt it for use within the wildland fire
service.
INTRODUCTION
This guide explains the responsibilities of the employee and supervisor in completing the
Individual Development Plan (IDP) and outlines a step-by-step process for preparing an IDP.
The IDP is developed by the employee and their supervisor. As the IDP is built, the employee
and supervisor will outline development objectives and career goals. The employee and
supervisor will also select learning activities for achieving these objectives and goals.
The purpose of an IDP is twofold. First, it ensures that the employee maintains the current level
of job proficiency through continued training and developmental activities. Secondly, the
employee charts a career path by identifying new knowledge, skills and abilities to pursue, as
well as learning activities needed to reach the established goals. Third, the IDP will support
organization mission and career field needs.
While your agency may not require all employees have IDPs, it is strongly recommended one
be prepared.
This guide
will help you:
• Analyze your career goals and objectives.
• Learn how to make IDPs.
• Prepare your formal IDP.
• Analyze the organization’s needs for individual
development planning.
• Get ready for the employee-supervisor
conference.
• Find and use resources for individual
development planning.
WHAT IS AN IDP?
IDPs are individually tailored and describe objectives and activities for the employee’s career
development. IDPs can be a win/win strategy because they benefit both the employee and the
organization. Employees benefit, because implementing an IDP helps them enhance their
knowledge, skills, and experiences. Improved competencies help them achieve personal and
career goals both inside of and external to the organization. The organization benefits by
developing improved employee capabilities, work load planning, and resume needs. Competent
employee performance, plus the added bonus of improved moral, and personal job satisfaction
can make the organization more effective.
IDPs work by helping an employee and supervisor clarify things that are important to them and
plan to achieve them. In the IDP are career objectives, and the knowledge, skills and abilities
needed to achieve these objectives, as well as, activities that will provide employees the
opportunity to learn and apply the knowledge and skills.
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An IDP is a written plan for the benefit of both employee and supervisor. It describes
competencies that the employee will apply and enhance and how this development will occur.
This includes the following:
• Responsibility areas – IDPs describe the areas of responsibility assigned to the
employee as stated in his/her position description and the competencies needed to
perform the responsibility.
• Developmental activities – Each responsibility area is accompanied by one or more
specific developmental activities that will enable the individual to achieve or practice that
competency.
• Time line with milestones and date completed – Realistic start dates, end dates, and
other major milestones are established for each activity. The date completed should be
listed when the employee can document proficiency based on the competency, skill, or
ability obtained.
WHEN TO PREPARE AN IDP
Timing is an important factor in developing the IDP because the following processes work
together to establish the same objectives:
• The performance appraisal.
• The training needs analysis.
• Career development planning.
• The IDP.
The optimum time for preparing the IDP is during the first
few weeks immediately following the performance
appraisal.
WHAT’S IN AN IDP
An IDP should include all of the developmental assignments, activities, and training courses
indicated for the employee as a result of the:
• Training needs analysis.
• Mandatory or core competencies.
• Career counseling.
It should include:
• Any activity that is intended to improve performance at the employee’s present position
or a target position.
• The desired time frame for completion of training.
2
CORE COMPETENCIES AND BEHAVIORS
The U.S. Fire Administration (USFA) and the National Wildfire Coordinating Group (NWCG),
working on behalf of the National Integration Center Incident Management Systems Integration
Division (Department of Homeland Security), have identified and compiled the core
competencies and behaviors for each ICS position identified in the National Incident
Management System (NIMS) and in the National Interagency Incident Management System
Wildland Fire Qualification System Guide PMS 310-1.
The NWCG developed core competencies and behaviors for all additional (non-ICS) NWCG
positions. (See http://www.nwcg.gov/pms/taskbook/taskbook.htm
.)
These competencies and behaviors form the basis for position specific training, position task
books (PTBs), job aids, and other performance-based documents.
There are three primary benefits of identifying competencies:
1. Competencies are a national “benchmark”—they standardize qualifications without
interfering with local decision making about training.
2. Shared competencies make interagency crossover and collaboration easier.
3. Competencies are a critical component for the development of performance-based
training.
The following brief descriptions will help distinguish between the terms “competencies,”
“behaviors,” and “tasks”:
Competency
•A broad description that groups core behaviors necessary to perform
a specific function
Behavior
•A general description of an observable activity that is a logical and
necessary action in the performance of a behavior; how the behavior
is demonstrated or performed in a particular context
Task
•A specific description of a unit of work activity that is a logical and
necessary action in the performance of a behavior; how the behavior
is demonstrated or performed in a particular context
Competencies and behaviors among positions are similar. This similarity may hide critical
differences in proficiency level and the environment or type of incident in which the position is
expected to perform. These critical differences are typically captured in the tasks of each
position.
3
RESPONSIBILITIES
EMPLOYEE
Each employee has the primary responsibility or working closely with their supervisor to develop
and monitor his or her IDP.
This includes:
• Identifying short-and long-range goals, developmental objectives, and activities to
achieve these goals.
• Identifying additional knowledge, skills, and abilities required to achieve the stated
career objectives.
• Discussing and obtaining concurrence of goals, objectives, and developmental activities
with first-line supervisors or team leaders.
• Satisfactorily completing all assigned reading, education, and developmental
assignments.
FIRST-LINE SUPERVISORS OR TEAM LEADERS
First-line supervisors or team leaders are responsible for assisting each of their employees in
the development of their IDP and supporting developmental activities outlined in the IDP. This
includes:
• Performing a developmental needs assessment, in cooperation with the employee, to
assist the individual in planning and formulating actions to successfully accomplish
identified career objectives.
• Counseling employees concerning career development and encouraging employees to
set goals to improve their performance through systematic and continuous self-
development.
• Assuring that developmental activities support the objectives of the IDP.
• Evaluating the development, activities, and training completed by each employee.
PROCEDURES
WHERE AM I NOW?
Conduct a self-assessment to determine current skills, interests, and values. In addition to an
assessment of current job strengths and areas of improvement, ask questions such as:
• What do I value?
• How satisfied am I in my current job?
• How well does my job meet my needs?
• If I wanted to make a change, what would it be?
• How do others see me?
• How do I want to be seen?
• What kind of personal do I want to be?
• What makes me happy?
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WHERE DO I WANT TO BE?
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Once you have reviewed your current skills, interests and
alues, begin to examine the options available. Ask
uestions such as:
• Do I want to move up or over to a new organization?
• Do I want to enrich my present job?
• Do I want to develop new skills?
so, which ones and why?
alk with supervisors and managers and see what options
re available. Interview, collect information, and ask others
bout their perceptions of you. Do a reality check—match
our needs with your options.
HOW WILL I GET THERE?
After deciding where you want to be, identify developmental areas. Ask questions such as:
• What specific skills, knowledge and abilities do I possess?
• What do I strengthen now to meet where I am?
• What do I strengthen for future assignments?
Determine your barriers.
• What do I need to overcome the barriers?
• What is in my way?
• Where do I need to change?
Identify the sources of the barriers and determine the need and actions to overcome them.
WHAT IS MY CURRENT LEVEL OF COMPETENCY?
You may want to conduct a job analysis to determine exactly what job-related tasks are
necessary for successful performance of the job. These tasks can then be used to identify the
specific knowledge, skills, and abilities needed. Once identified, the employee and the
supervisor can determine the areas within which improvement is needed. Ask questions such
as:
• Why does the job exist?
• What is its purpose?
• What are the major duties and responsibilities involved?
• What special requirements are necessary or helpful to know?
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EMPLOYEE CHECKLIST FOR PREPARING AN
INDIVIDUAL DEVELOPMENT PLAN
IDENTIFICATION OF PERSONAL GOALS
1. Identify the assignments or job duties you would like to complete this year.
2. Define your short-range (1 year) goals.
3. List future activities that you would like to accomplish.
4. List possible career paths open to you.
5. Define your long-range (1-3 years) goals.
6. Ask yourself:
• Are my goals realistic?
• How strong is my desire to achieve these goals?
• Are my goals compatible with my strengths and weaknesses?
• Are my goals compatible with the parts of my job that I like and dislike?
IDENTIFICATION OF ORGANIZATION GOALS
1. Identify organizational core competencies.
2. Identify career field core competencies and career ladders.
3. List long-range training opportunities that provide rotational assignments or developmental
assignments outside your chosen career.
IDENTIFICATION OF OBJECTIVES
1. Read your job description.
2. Read your most recent performance appraisal.
3. Read your office/division mission and function statement.
4. List specific job activities that you enjoyed in the past year.
5. List specific job activities that you did not enjoy in the past year.
6. Identify elements of your job where you excel.
7. List those elements of your job where you believe performance could be improved.
8. List those activities within your office/division that are interesting to you.
IDENTIFICATION OF DEVELOPMENT ACTIVITIES
1. List the ten most common tasks that you perform. (Tasks are single activities that cannot be
meaningfully broken down into smaller elements.)
2. Identify the knowledge, skills, and abilities that are needed to perform each task.
3. Identify and prioritize the knowledge, skills, and abilities you do not have or those you need
to strengthen.
4. Identify short-term developmental activities that will help you acquire the needed knowledge,
skills, and abilities.
5. List the knowledge, skills, and abilities needed to improve your performance.
6
SUPERVISOR CHECKLIST FOR REVIEWING
INDIVIDUAL DEVELOPMENT PLANS
REVIEWING THE IDP
1. Are the employee’s goals realistic based on your assessment of the employee’s capabilities
and past performance?
2. Are the employee’s goals consistent with our office/division needs, core competencies, and
organization goals?
3. Do the proposed developmental activities support the employee’s goals?
4. Has the employee considered a full range of potential developmental activities, including
self-study, on-the-job training, seminars, workshops, professional society meetings and
conferences, details, and special assignments?
5. Do the developmental activities address performance improvement areas noted in the most
recent performance appraisal?
6. Are any additional developmental activities needed to address upcoming changes in
responsibilities and planned assignments or to maximize cross training of the staff?
7. Is the level of proposed developmental activities reasonable given the anticipated workload?
8. Are proposed developmental activities within the employee’s capabilities?
ANALYSIS OF ORGANIZATIONAL NEEDS
1. Thinking from the perspective of the organization as a whole, and of your specific
supervisory perspective, what are the organization’s needs and objectives, now and in the
future?
2. What are the functions and tasks that must be accomplished in your organization’s daily
work if it is going to meet those objectives?
3. What competencies are needed among your staff to accomplish these functions and tasks?
4. What competencies does each of the individuals within your span of control possess?
5. What are the gaps between competencies needed, and the competencies now present in
your organization?
6. In what ways can you bring the required competencies that already exist to bear on the
functions and tasks that must be accomplished?
7. What competencies should each individual develop from the organization’s point of view?
From the employee’s point of view?
IDP objectives result from negotiation and mutual agreement. Supervisors act on behalf of the
organization to ensure that development or application of targeted competencies is needed by
utilizing the targeted competencies will result in greater satisfaction with their work and
enhanced potential for career progression.
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DEVELOPMENTAL ACTIVITIES
Developmental activities are undertaken by an individual to achieve a developmental objective.
Some objectives may be achieved by the familiar means of formal training and attending events
such as conferences and seminars. However, the skills, knowledge and abilities that comprise
many competencies may be better learned and practiced by means of other activities. Activities
other than formal training classes or attending meetings that are appropriate for IDPs include
the following:
• Job shadowing.
• Reviewing and analyzing examples.
• Internship, apprenticeship.
• On-the-job training.
• Video- or computer-based instruction.
• Special project/assignments.
• Structured interviews with content experts.
• Reading.
• Research.
• Correspondence courses.
• Self-development.
• Mentoring.
• “Just doing it.”
• Rotational assignments.
In most cases, these activities are not as expensive as formal training. They can often be
accomplished without travel while on the job.
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