Fillable Printable Maintenance Service Agreement Form Sample
Fillable Printable Maintenance Service Agreement Form Sample
Maintenance Service Agreement Form Sample
MAINTENANCE SERVICE AGREEMENT – EQUIPMENT & LABOR
This Maintenance Service Agreement ("Agreement") is entered into as of the day of ,
2002 between , (the "Client"), whose address is , and Florida Sound Engineering
Company ("Florida Sound"), whose address is 2061 Emerson Street, Suite B, Jacksonville, Florida
32207.
WHEREAS Florida Sound desires to provide certain maintenance and repair services, and the Client
desires to retain Florida Sound for the provision of such services, all as provided below;
NOW, THEREFORE, the parties agree to the following terms and conditions in exchange for their
mutual promises and covenants.
1. SERVICES
Florida Sound will provide all labor and equipment necessary to maintain the sound system described in
Attachment "A," subject to the limitations provided below under the Section title "Excluded Equipment," (the
"System") in its present state of repair, except for ordinary wear and tear. Florida Sound will use all reasonable
efforts to respond quickly to any System failures, but all service calls will be handled during Florida Sound's
regular business hours. The Client may request priority service outside of Florida Sound's regular business hours,
but Florida Sound will charge at its then current hourly rate for such priority services.
2. INITIAL MAINTENANCE AND TESTING
Florida Sound will provide an initial maintenance and testing inspection of the System at a time mutually
agreeable to Florida Sound and the Client as soon as possible after signing this Agreement. If any repairs are
required to bring the System into proper working order, the Client will pay Florida Sound its current hourly rates
for such repair work. If the Client refuses to pay Florida Sound its current hourly rate to bring the System into
proper working order pursuant to the preceding sentence, Florida Sound may terminate this Agreement and
collect from the Client Florida Sound's current hourly rate for the initial maintenance and testing inspection of the
System. If the Client does pay Florida Sound to bring the System into proper working order, there will be no
charge for the initial maintenance and testing inspection of the System, except for fees provided for below.
3. ANNUAL INSPECTION
Florida Sound will perform a preventative maintenance inspection and testing of the System at least
annually for the term of this Agreement. All necessary labor to repair any damage to the System discovered as a
result of the annual maint enance and testing will be provided by Florida Sound at no additional charge under this
Agreement, except as provided above for the initial maintenance and testing or as provided elsewhere in this
Agreement.
4. PRICING
Monthly The Client will pay to Florida sound a monthly service charge of $ . Florida Sound
will bill the Client at the beginning of each month.
or
Yearly
(Discounted)
The Client will pay to Florida sound a yearly service charge of $ . Florida Sound
will bill the Client at the beginning of the yearly term.
Payment of all invoices shall be due upon receipt. All invoices shall be paid to Florida Sound Engineering
Company at the address provided above, unless the Client is notified of another name and/or address to which to
make payment. All balances outstanding thirty (30) days after the issuance of an invoice shall bear interest at a
rate of eighteen percent (18%) per annum, compounded monthly. The Client may add additional equipment to the
System under this Agreement at the then prevailing monthly or annual maintenance charge for such additional
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equipment. Florida sound must consent in writing to the addition of such equipment to the System, which consent
shall not be unreasonably withheld.
5. TERM
The term of this Agreement shall be from the date first written above until the date that is twelve (12)
calendar months after the date first written above. This Agreement shall be automatically renewed for successive
twelve (12) month terms, after the initial twelve (12) month term, unless either party elects to terminate this
Agreement by providing written notice to the other party at least thirty (30) days prior to the expiration of the
initial or any subsequent term.
6. EXCLUDED ITEMS
The following items are not included in the monthly or annual service fee set forth above, and will be
charged to the Client as a separate expense or, if applicable, charged at Florida Sound's then prevailing hourly
rate:
A. All labor for maintenance and repair for any equipment that is not part of the System;
B. All labor for the movement, removal, reconfiguration, or other changes to any portion of the System;
C. All charges by any third parties in connection with the services Florida Sound provides under this
Agreement, including utilities and other contractors;
D. All state and local taxes or fees imposed with respect to the services provided under this Agreement.
E. Any cost, including labor, necessary to repair equipment due to improper use or storage of the system.
7. EQUIPMENT ON LOAN
Florida Sound from time to time may loan the Client equipment that belongs to Florida Sound ("Loaner
Equipment"), and install Loaner Equipment in the System, so that the System may remain operational while
components of the System are being repaired or replaced. Florida Sound makes no commitment to provide Loaner
Equipment, is not responsible for keeping the System operational while components are being repaired or
replaced, and may decide in its sole discretion whether or not to provide Loaner Equipment, the length of time
Loaner Equipment will be provided, and the nature of Loaner Equipment. Ownership of and title to Loaner
Equipment shall at all times remain with Florida Sound. The Client agrees to indemnify Florida Sound for any
damage or loss occurring to Loaner Equipment, and any direct or consequential damages resulting from a failure
of Loaner Equipment, including claims by third parties for consequential or direct damages, during the period
after Florida Sound installs Loaner Equipment in the System and before Florida Sound removes Loaner
Equipment from the System. The Client agrees that it will not hold Florida Sound liable for any damages that may
occur to the System, or any consequential damages resulting from a failure in the System or Loaner Equipment,
that result from or relate t o Loaner Equipment. Florida Sound will remove Loaner Equipment at the request of the
Client, and Florida Sound may choose to remove Loaner Equipment at any time in its discretion. The Client
acknowledges that Florida Sound provides Loaner Equipment as a gratuitous benefit to customers when Florida
Sound is reasonably able to do so, and the Client has no right to or expectation of receiving Loaner Equipment.
8. INCREASES IN SERVICE CHARGE
Florida Sound may increase the monthly and annual service charge set forth above after the initial twelve
(12) month term of this Agreement by providing the Client with written notice of such rate increase at least forty-
five (45) days prior to the first month for which such increased rate shall be effective. The Client shall have the
right to cancel this Agreement if it finds the new rate unacceptable by notifying Florida Sound in writing of the
client's intention to cancel the Agreement at least fifteen (15) days prior to the first month for which the increased
rate will be effective.
9. DEFAULT OR TERMINATION
In the event (i) Client fails to pay any amount due, (ii) Client fails to comply with any of the terms or
conditions hereof, (iii) Client makes an assignment for the benefit of creditors, (iv) an order for relief is entered
against Client under any bankruptcy proceeding, (v) a receiver or trustee is appointed for all or substantially all of
the assets of Client, (vi) there is a dissolution or termination of the existence of Client, or (vii) unauthorized
personnel make any changes to, repair, or replace any portion of the System, Florida Sound may, in addition to
any other remedies that may be available, terminate all services subscribed for under this Agreement, after which
Florida Sound shall have no further responsibility under this Agreement in regards to the services furnished under
this Agreement.
Maintenance Service Agreement – Equipment and Labor Page 3
10. FLORIDA SOUND IS NOT AN INSURER; LIMITATION OF LIABILITY
A. The Client understands and agrees that Florida Sound is not an insurer, and that insurance, if any,
covering personal injury and property loss or damage to, or resulting from, the System shall be obtained
by Client; that the payments provided herein are based solely on the value of the maintenance and
repair services to be performed and are unrelated to the value of the System; that Florida Sound makes
no guaranty or warranty, including any implied warranty of merchantability or fitness for a particular
purpose; or that the System will be adequate for the Client's purposes. The Client acknowledges that it
is impractical to fix the actual damages, if any, which may proximately result from the failure of Florida
Sound to perform any of the obligations or services covered by this Agreement, including, but not
limited to, maintenance and repair services, or from the failure of the System to operate properly with
resulting loss to Client because, among other things: (i) Florida Sound does not operate, possess, or
control the use of the System, (ii) the System may be extensively damaged by improper use or storage,
(iii) the cause of damage to the System may be difficult or impossible to determine, (iv) Florida Sound's
services provided under this Agreement are not intended to, and are not capable of, preventing damage
to the System as a result of improper use or storage, (v) the inability to ascertain what portion, if any, of
any loss will be proximately caused by Florida Sound's failure to perform its obligations under this
Agreement, and (vi) the uncertain nature of any occurrences that may result from the improper
functioning from the System.
B. The Client understands and agrees that if Florida Sound should be found liable for loss or damage
because of the failure of the System to perform properly or the failure of Florida Sound to perform any
of its obligations or to provide any of the services subscribed for under this Agreement, or any services
provided in connection with services provided under this Agreement, Florida Sound's liability shall
not exceed a sum equal to six (6) times the monthly service charge or half (½) the annual service
charge, as applicable, set forth above, and this liability shall be exclusive; and that the provisions of
this Section shall apply if loss or damage, irrespective of cause or origin, results directly or indirectly, to
persons or property, from the performance or non-performance of the obligation imposed by this
Agreement, or for negligence, active or otherwise, of Florida Sound, its agents, assigns, or employees.
Florida Sound will not be liable for any indirect, consequential, or incidental losses, including, but not
limited to, any loss of profits.
C. If the Client wishes Florida Sound to assume a greater liability than is set forth in this Section, the
Client may obtain from Florida Sound an increased limited liability by paying an additional annual
service charge to Florida Sound. If the Client elects to exercise this option, a rider shall be attached to
this Agreement setting forth the terms, conditions, and amount of limited liability and the additional
annual charge. Such rider and the additional obligation shall in no way be interpreted to hold the
company as an insurer. The client may also obtain additional liability protection from the client's
insurance carrier. The Client shall be responsible for all loss of or damage to the System due to fire,
theft, wind, water, flooding, or other similar causes.
11. ASSIGNMENT BY CLIENT
This Agreement may not be assigned by the Client without the written consent of Florida Sound. The Client
acknowledges that the sale or transfer of the Client's premises or the System shall not relieve the Client of its
duties and obligations under this Agreement unless Florida Sound agrees to release the Client from such duties
and obligations.
12. ASSIGNMENT OR SUB-CONTRACTING BY FLORIDA SOUND
Florida Sound shall have the right to assign this Agreement in whole or in part to any other person, firm, or
corporation and shall have the further right to sub-contract any maintenance, repair, or other services that it is
obligated to perform under or in connection with this Agreement. The Client acknowledges that this Agreement is
applicable to any assignees and/or sub-contractors of Florida Sound.
13. VENUE; WAIVER OF JURY TRIAL
The parties agree that venue shall lie in Duval County, Florida should litigation arise under any provisio n of
this Agreement. By entering into this Agreement, Florida Sound and Client agree that neither Florida Sound nor
Client, nor any assignee, successor, heir, or legal representative of Florida Sound or Client (all of whom are
hereinafter referred to as the "Parties") shall seek a jury trial in any lawsuit, proceeding, counterclaim, or any
Maintenance Service Agreement – Equipment and Labor Page 4
other litigation or other dispute resolution procedure based upon or arising out of this Agreement, any related
agreement or instrument, the dealings or the relationship between or among the Parties, or any action in which a
jury trial has been waived. The provisions of this Section have been fully negotiated by the Parties and shall be
subject to no exceptions. Florida Sound has in no way agreed with or represented to any of the other Parties that
the provisions of this Section will not be fully enforced in all instances. Client's agreement in this Section is a
material part of the consideration to Florida Sound in making this Agreement.
14. EVENTS BEYOND THE CONTROL OF FLORIDA SOUND
Florida Sound assumes no liability for delay or for interruption of any services to be provided under or in
connection with this Agreement due to strikes, riots, floods, storms, earthquakes, fire, power failures, insurrection,
interruption or unavailability of electrical service, act of God, or for any other cause beyond the control of Florida
Sound, and will not be required to provide services to the Client while interruption of services due to any such
cause may continue. Florida Sound assumes no liability for delay of service due to non-cooperation of the Client
or its agents in providing access to the area of its premises necessary to maintain or repair the System.
15. HEADINGS
Section titles used in this Agreement are for reference only and are not to be construed as governing the
construction of the provisions of this Agreement.
16. ENTIRE AGREEMENT; MODIFICATIONS; WAIVER
This written Agreement is intended by the Parties as a final expression of their agreement and as a complete
and exclusive statement of the terms thereof. This Agreement supersedes all prior representations, understandings,
or agreements of the Parties, written or oral, and shall constitute the sole terms or conditions of the sale of
services. This Agreement can be modified only in writing, signed by the Parties or duly authorized agent. No
Waiver of a breach of any term or condition shall be construed to be a waiver of any succeeding breach.
17. NOTICES
All notices required to be given under this Agreement shall be addressed to Florida Sound Engineering
Company, Attention: General Manager at the address provided above and to the Client at the address provided
above, or such other addresses as either party may from time to time designate by written notice to the other.
Notice shall be deemed to have been given of the date such notice has been mailed by certified mail, return receipt
requested, with the United States Postal Service.
18. SEVERABILITY
In the event any provision of this Agreement is determined by a court to be invalid, the Parties agree that
such invalidity shall not affect the remaining portions of this Agreement.
19. MANUFACTURER WARRANTIES
Any component of the System that is or was at the time of initial installation the subject of a warranty by
the manufacturer of that component ("Covered Equipment") shall remain subject to the manufacturer's warranty.
Florida Sound will cover labor and shipping cost to return the unit to the manufacturer and labor to reinstall the
factory repaired item.
20. EXCLUDED EQUIPMENT
The System shall consist solely of equipment that Florida Sound both (i) sells to the Client and (ii) installs
on the premises of the Client. Any other equipment, regardless of whether such equipment is attached to, installed
with, or an integral part of the overall sound system on the premises of the Client, including but not limited to
equipment that the Client installs, equipment installed by a third party, or equipment the Client purchases from a
third party and that is installed by Florida Sound, shall not be a part of the System, and this Agreement does not
provide for maintenance, testing, and repair services to such excluded equipment; unless a rider is attached to this
Agreement in which (i) reference is made to this Section, (ii) Florida Sound recognizes that certain identified
equipment was not sold and installed by Florida Sound, and (iii) Florida Sound specifically agrees to service such
identified equipment.
21. EXCLUDED SERVICES
The services that Florida Sound will provide under this Agreement are only the maintenance and repair to
be performed directly on the System and that are necessary to keep the System in proper working order. Florida
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Sound is not obligated to provide any additional ancillary services, including, but not limited to, painting,
carpentry, wall repair, woodwork, structural improvements or reinforcements, conduit, or any services relating to
the delivery of electricity to the System, and all such excluded services shall be the sole obligation of the Client,
regardless of whether the need for such services relates to or rises from Florida Sound's provision of services
under this Agreement.
22. CHOICE OF LAW
This Agreement shall be governed under the laws of the State of Florida without regard to its choice of law
rules.
23. COSTS AND EXPENSES; ATTORNEYS' FEES
In the event any Party hereto fails to perform any of its obligations under this Agreement or in the event a
dispute arises concerning the meaning or interpretation of any provision of this Agreement, the defaulting Party or
the Party not prevailing in such dispute, as the case may be, shall pay any and all costs and expenses incurred by
the other Party in enforcing or establishing its rights hereunder, including, without limitation, reasonable
attorneys' fees, whether suit be brought or not, and whether incurred in trial or appellate proceedings.
24. GUARANTEE
THE PERSON SIGNING ON BEHALF OF THE CLIENT ALSO SIGNS IN THAT PERSON'S
PERSONAL CAPACITY AS GUARANTOR OF THE OBLIGATIONS OF THE CLIENT UNDER THIS
AGREEMENT, INCLUDING, BUT NOT LIMITED TO, THE CLIENT'S OBLIGATIONS TO MAKE
THE SERVICE CHARGE PROVIDED FOR ABOVE.
IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the day written
above.
FLORIDA SOUND ENGINEERING CO., INC.
X
By: Robert Cole
Its: President
X
(Name of Client)
By:
Its:
GUARANTOR
X
Name:
Maintenance Service Agreement – Equipment and Labor Page 6
ATTACHMENT “A”
DESCRIPTION OF SOUND SYSTEM
QTY MANUFACTURER MODEL NUMBER DESCRIPTION
Maintenance Service Agreement – Equipment and Labor Page 7
QTY MANUFACTURER MODEL NUMBER DESCRIPTION
