Fillable Printable New Employee Onboarding Checklist - Boston
Fillable Printable New Employee Onboarding Checklist - Boston
New Employee Onboarding Checklist - Boston
New Employee Onboarding Checklist
(Faculty, Staff and Temporary Employees)
This list is a suggested guideline, when onboarding new employees please note that
depending on the type of hire some of the items listed may or may not be relevant
Employee Name:
Department:
Position: Date of Hire:
U Number:
Department/Payroll Information
W-4 Federal form completed via ESS
W-4 State form completed via ESS
Patent Policy Form
Conflict of Interest policy statement
Ensure employee has access to the BUworks Central portal to confirm Personal Data
and to provide Emergency Contact Information
Confirm with employee the name and phone number of Human Resources Consultant
Sign up for Direct Deposit via ESS
Human Resources
Complete I-9 Form within first three days of employment
Establish Email account
Kerberos password
Conflict of Interest Employment Form completed at time of application
UID number issued by Human Resources
Obtain BUID Terrier Card for eligible employees
New Employee Orientation scheduled by HR for __________________
Access Information
Establish access to appropriate computing resources and electronic files
Provide access to UIS as necessary
Establish phone extension
Activate voicemail
Provide long distance access code
Add employee’s name to any email group lists, distribution lists, internal/office phone
lists and/or website
Departmental Orientation and Office Access
Inform staff of employee’s arrival
Set up and clean office space
Obtain office supplies
Establish training schedule
Establish office mailbox
Introduce employee to staff on first day
Bring on tour of building/office/facilities including lunchroom, emergency exits, and
restrooms
Indicate location of closest T stop or parking lot to office
Provide keys (office, building, desk, file cabinets etc.)
Provide security codes if necessary
Show location of fax machines, copiers, printers etc.; provide instruction and any
access information
Review dress code and office protocol
Explain completion of timesheet for exempt employees
Explain time entry via ESS for non-exempt employees
Review pay schedule
Confirm work schedule
Relevant Work Related Items
Business cards
Nameplates
Name badge
P-card
Cell phone
Beeper
PDA
Laptop
Uniforms
Manuals/handbooks
Tools
Other _______________________
Completed by: ____________________________________ Date: _________________
4/2012
