Fillable Printable Sample employer confirmation

Sample employer confirmation

Sample employer

Sample street

01234 Sample town

John Sample

Sample street

01234 Sample town

30 April 2014

Sample employer confirmation

We hereby confirm that John Sample, born on 14 May 1983 in Kaiserslautern, is employed full-time

(39 hrs/week) as an administrative specalist since 01 August 2011.

His areas of activities include (detailed description necessary), e.g.:

 Applying legislation in areas of the local government on an individual basis.

 Managing administrative and organizational tasks

 Dealing with processes in the areas of budgeting and accounting

 Taking on tasks in the area of personnel administration

Kind regards,

(John Sample)

Head of Department

Information about the employer confirmation

In general, professional activity can also be proven by employers’ and interim references, job

descriptions, assessments, etc. The following information must be made evident by the evidence

provided:

- Time frame of occupation (from … until …)

- Full-time or part-time work, possibly the actual number of working hours have to be stated, as

the employment needs to at least half of the regular working hours per week.

- Type of employment, as the relevance of the work experience has to be reviewed with regards

to the study program.

- Date of the letter

- Submitting of the original letter or an officially certified copy

- No employment contracts!

What do I have to submit when I am a freelancer / self-employed?

Freelancer or self-employed people can prove their occupation with a statutory declaration

(eidesstattliche Erklärung). It is important that the duration (from … until …, amount of hours if

applicable) and the type of work is mentioned. Additionally, relevant evidences, e.g. business

registration, extract from the commercial register, certificate of the revenue office, must be submitted.

Statutory declaration

Hereby I declare on oath that I “name, surname” born on “date of birth” residing at “address” that I am /

was working “from … until …” for “… hrs / week” as “type of work”. Some of my work included/s:

- examples

Date, Signature

What should I consider by my occupation?

It has to be a qualified occupation. This means, that no occupation as a working student, internships,

and honorary offices can be acknowledged as an occupation necessary for the study program.

When reviewing the existence of relevant work experience, internships generally do not count towards

this; except the examination regulations says something different. An internship does not represent an

occupation since there is no employment contract according to §611 ff. BGB and occupational safety

laws do not apply. According to German jurisdiction interns are not employees (Bundesarbeitsgericht

(BAG), Urteil vom 5. August 1965, 2 AZR 439/64). The internship exists to provide first practical

experience within a study program or an apprenticeship.

Additionally, “marginal employment” (geringfügige Beschäftigung) will only be acknowledged partly.

This is the case because marginal employment (also called “minijob”, “mikrojob” or “450-Euro-Job”) is

an occupation with a very low income or an occupation with a short duration according to German

insurance law (Sozialversicherungsrecht). For this reason, it can only be acknowledged according to

the length (hrs / week) of the occupation.

A so-called Referendariat (teaching internship) cannot be acknowledged because it is part of the

education process.

Until when do I have to provide evidence of the necessary occupation?

When applying for a study program with free admission evidence of the necessary occupation has to

be provided after your first degree until the end of the application period, latest till the start of the

respective study program (October 1).

When applying for a study program with restricted admission evidence of the necessary occupation

has to be provided after your first degree until the end of the application period of the respective study

program.

Why does only an occupation AFTER finishing the first study program count?

According to the respective examination regulations for postgraduate distance study programs at the

TU Kaiserslautern an occupation after finishing the first study program is always necessary. In

general, an occupation before the first study program can therefore not be taken into account.

The distance study programs of the TU Kaiserslautern are postgraduate programs. These types of

study programs require practical experience of one year minimum after completing the first study

program unlike consecutive postgraduate study programs. The contents of these study programs are

supposed to take practical experience into account and use them (see also Ländergemeinsame

Strukturvorgaben für die Akkreditierung von Bachelor- und Masterstudiengängen, Beschluss der

Kultusministerkonferenz vom 10.10.2003 i.d.F. vom 04.02.2010 Abschnitt A 4, Ziffer 4.2).

These study programs were built as postgraduate distance study programs and are accredited as

such. Part of the accreditation process is to ensure that there is a minimum occupation requirement of

one to two years, which is determined by the examination regulations under section

“Zugangsvoraussetzung”. In the examination requirements no exception to this rule is provided.

As of January 06, 2016

Department of Student Affairs