Fillable Printable Quarterly Contribution Return And Report Of Wages (Continuation) (De 9Cps)
Fillable Printable Quarterly Contribution Return And Report Of Wages (Continuation) (De 9Cps)
Quarterly Contribution Return And Report Of Wages (Continuation) (De 9Cps)
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 1 of 8 CU
QUARTERLY CONTRIBUTION RETURN AND REPORT OF WAGES (CONTINUATION),
DE 9C, PRINTING SPECIFICATIONS COMPUTER OR LASER GENERATED
ALTERNATE FORMS
The Employment Development Department (EDD) provides Quarterly Contribution Return and Report
of Wages (Continuation), DE 9C, forms suitable for laser printers at no cost to our customers.
State law requires employers to electronically submit employment tax returns, wage reports, and
payroll tax deposits to the EDD. The print specifications for alternate forms are provided for
employers who have an approved e-file and e-pay mandate waiver.
You can file and pay online using e-Services for Business at
www.edd.ca.gov/e-Services_for_Business to comply with the e-file and e-pay mandate. For
more information on this mandate, visit www.edd.ca.gov/EfileMandate.
These specifications will assist you in creating an alternate (facsimile) DE 9C form that can be
imaged with our equipment. A sample alternate DE 9C and an original DE 9C are included with these
specifications. The sample alternate format should not be used to align with your alternate
format as reproduction has caused distortion.
Please use the print and line positions provided in these specifications to create your alternate form.
The DE 9C form is the correct template to use to verify that your alternate format is correct. Place the
DE 9C over or under your alternate format and visually verify that the data on your alternate form is
printing within the corresponding boxes on the DE 9C. If this is the case, the alternate format has
been designed to meet our specifications.
ALL FORMS MUST BE SUBMITTED FOR APPROVAL BEFORE USE.
Please submit a sample deck for testing and approval. The test deck should include 25 original
documents (no photocopies). Use dummy data and repeat the data on all the pages. However, we
need the following specific items included in the test deck submitted:
• One page that has page totals, grand totals, and all seven (7) wage items listed.
• One report with more than seven (7) employees (two or more pages) including grand totals
and all the optional fields (Voluntary Plan Disability Insurance and No Payroll).
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 2 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
Mail completed test deck to the following address:
Alternate Forms Coordinator
Information Management Group/MIC 96
Employment Development Department
PO Box 826880
Sacramento, CA 94280-0001
For express mail, include the phone number 916-255-0649 on the air bill. The street address is:
9815 C Goethe Road, Sacramento, CA 95827, Attention: Alternate Forms Coordinator, MIC 96.
TEST SAMPLES MUST MEET A 95 PERCENT (95%) OR BETTER READ RATE TO BE
APPROVED.
GENERAL REQUIREMENTS
Paper: Use 8 1/2” by 11” white, 20 pound bond paper. No Carbon Required (NCR) paper or recycled
paper will not feed into the scanners and is not acceptable.
Alignment: The top edge of the form is zero, the bottom of the form is line 66, the left edge is print
position zero, and the right edge is print position 85. Print six vertical lines per inch and 10 horizontal
print positions per inch.
Ink: Use black ink only. If possible, use non-ferric ink because ferric ink contains metal which
interferes with our automated mail sorting equipment.
Printer: Do not use a dot matrix printer. Dot matrix printing will not meet the 95 percent (95%) read
rate requirement.
Font Size: Please use 10 or 12 point Lucinda Console or Courier font to print the data to be captured.
Data to be captured is indicated by bold print. Do not print your alternate format in bold type,
unless indicated. ALL LETTERS MUST BE PRINTED IN UPPER CASE ONLY.
EDD Approval Number: This number will be assigned to forms that the EDD has tested and
approved.
Non-scannable File Copies: If you provide your customers with copies that are not Optical Character
Reader (OCR) compatible, please advise them not to submit their file copies to the EDD. We have
found that the warning “DO NOT SEND THIS COPY TO THE EDD” is effective when printed on the
file copy.
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 3 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
User Codes: If you print code numbers or letters on your forms, please position them under the
“Quarter Ended” field between lines 10 and 14 and print positions 10 through 45.
Display of Social Security Numbers (SSN): SSN’s must always contain nine digits. Do not use “/”
between digits. Acceptable ways of printing are 0X0X0X0X0 or 0X0 X0 X0X0 or X0X-0X-0X0X (if
your program cannot delete the dashes).
Display of Names: Please show first name, middle initial, and the last name. Our equipment requires
that names be printed in the first name, middle initial, last name format. We cannot accept names
printed with the last name first.
Display of Numbers: Left justify the wage totals reported (begin printing wage totals in the first
position of the wage fields). Use decimal points or spaces between digits as appropriate. For
example: 32 417.98 or 32 417 98. Do not use dollar signs or commas.
Quarter Ended/Due Date/Delinquent Date: Quarters end on March 31, June 30, September 30, and
December 31. Returns are due the first day of the month following the final day of the quarter (April 1,
July 1, October 1, and January 1). Returns are delinquent if not postmarked on or before the last day
of the month following the end of the quarter. If this date falls on a Saturday, Sunday, or holiday, the
delinquent date becomes the next working day.
BARCODE AND TARGET MARK SPECIFICATIONS
Form Identification: Form identification barcode is added to the DE 9C to help the EDD identify the
forms automatically. The Form Identifier String “009C0111” is encoded in Code 3 of 9 (also called
Code 39) barcode format. This barcode is 2 inches wide, 3/8 inches high, and is located 3/8 inch
below the top paper edge, and 1 3/16 inch off the right paper edge. The form identifier string should
be printed 1/8 inch beneath the barcode in 12 point Courier bold font.
Target Marks: Two target marks are placed on the top-right and lower-left corners to help the EDD
equipment de-skew the scanned forms. Target marks are black circles 1/8 inch in diameter. The top-
right target mark is 3/8 inch off the top and right paper edges, and the bottom-left target mark is 1
1/16 inch off the left paper edge and 1/2 inch off the bottom paper edge.
The following is a sample of the correct format for the barcode and target marks:
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 4 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
FORM IDENTIFIER STRING SPECIFICATIONS (No Barcode/Target Marks)
The EDD would prefer that you provide the barcode and target marks on your alternate format to
ensure the most accurate processing of your DE 9C. If it is not possible to include the barcode and
target marks, submit your alternate form test deck with the unique FORM IDENTIFIER STRING used
to identify alternate formats without barcode and target marks. The correct format for the Form
Identifier String without barcode and target marks is “B09C0111” printed in the 12 point Courier bold
font. The print and line positions for the Form Identifier String are listed below:
PRINT PRINT
ITEM LINES POSITIONS PRINT FORMAT
Form Identifier String 6 59 thru 67 B09C0111
The following is a sample of the correct position for the Form Identifier String on the alternate
DE 9C form:
DE 9C EDD 12345 B09C0111
009C0111
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 5 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
PRINT PRINT
ITEM LINES POSITIONS PRINT FORMAT
DE 9C
4 6 thru 10
DE 9C
FORM APPROVAL NUMBER
(Assigned by EDD)
4 26 thru 36
EDD 12345
BARCODE/TARGET MARKS
Instructions are on page 3.
FORM IDENTIFIER STRING
Instructions are on page 4.
PAGE NUMBERS
6
10 thru 22
PAGE NNN OF NNN
QUARTER ENDED/DUE/DELINQUENT
(Print on one line only)
8
6 thru 60
MM DD YY
YEAR AND QUARTER
8
74 thru 79
YY Q
EMPLOYER ACCOUNT NUMBER
Do not fill field with characters.
Sample data must be numeric.
11
68 thru 79
NNN NNNN N
EXEMPTION STATUS
Please left justify category. All three categories can be
reported on one wage report, if applicable.
13
6 thru 60
RELIGIOUS EXEMPT,
SOLE STOCKHOLDER,
OR THIRD-PARTY
SICK PAY
EMPLOYER NAME AND ADDRESS
A. NUMBER OF EMPLOYEES
Full-time and part-time who worked during or
received pay subject to UI for the payroll period
which includes the 12th of the month.
Print fields on first page only.
16-20
10 thru 40
ADDRESS FORMAT
1
st
Month
20
56 thru 62
N NNN
2
nd
Month
20
64 thru 70
N NNN
3
rd
Month
20
73 thru 79
N NNN
B. TYPE OF SUBJECT WAGES
22
12
X
Print this field only if reporting Voluntary Plan
DI wages. Please include field on at least one
test sample. Do not print a box around the “X.”
22
15 thru 30
VOLUNTARY PLAN DI
C. NO PAYROLL
22
52
X
“No Payroll” text needs to be printed in a
reduced font. If you are unable to reduce
the font, just place the “X” in the appropriate
position. This should not be printed on the
quarter wage report unless it applies to that
report. Test deck submitted must include
this field to verify correct position.
22
54 thru 59
No Payroll
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 6 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
PRINT PRINT
ITEM LINES POSITIONS PRINT FORMAT
D. SOCIAL SECURITY
25, 29, 33,
11 thru 25
NNN NN NNNN
NUMBER
37, 41, 45,
(No "-" or "/")
49
E. EMPLOYEE NAME
25, 29, 33,
27 thru 44
FIRST NAME
(ALL LETTERS MUST BE
37, 41, 45,
47
MI
PRINTED IN UPPER CASE)
49
49 thru 79
LAST NAME
F. TOTAL SUBJECT
27, 31, 35,
13 thru 31
N NNN NNN NN
WAGES
39, 43, 47,
(No "$" or ",")
51
G. PIT WAGES
27, 31, 35,
37 thru 55
N NNN NNN NN
(No "$" or ",")
39, 43, 47,
51
H. PIT WITHHELD
27, 31, 35,
62 thru 79
N NNN NNN NN
(No "$" or ",")
39, 43, 47,
51
I. TOTAL SUBJECT WAGES THIS PAGE
(Enter on each page)
54
13 thru 31
N NNN NNN NN
J. TOTAL PIT WAGES THIS PAGE
(Enter on each page)
54
37 thru 55
N NNN NNN NN
K. TOTAL PIT WITHHELD THIS PAGE
(Enter on each page)
54
62 thru 79
N NNN NNN NN
L. GRAND TOTAL SUBJECT WAGES
(Enter on first or last page only)
57
12 thru 31
NN NNN NNN NN
M. GRAND TOTAL PIT WAGES
(Enter on first or last page only)
57
35 thru 55
NN NNN NNN NN
N. GRAND TOTAL PIT WITHHELD
57
59 thru 79
NN NNN NNN NN
(Enter on first or last page only)
N=Numeric
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 7 of 8
DE 9C PRINTING SPECIFICATIONS
COMPUTER OR LASER GENERATED ALTERNATE FORMS
PRINT PRINT
ITEM LINES POSITIONS PRINT FORMAT
O. DECLARATION 59-60 6 thru 79 I declare that the information
herein is correct to the best of
my knowledge and belief.
Shorten the declaration text I declare that the information herein
if smaller font isn’t available. is true and correct.
Signature and Title 62 15 thru 79 SIGNATURE/TITLE
Date and Phone 63 15 thru 79 MM DD YY/PHONE
If you have any questions about these specifications, please contact the Alternate Forms Coordinator
at 916-255-0649.
DE 9CPS Rev. 3 (9-17) (INTERNET) Page 8 of 8
