Fillable Printable Records Maintenance And Disposition Report

Records Maintenance And Disposition Report

RECORDS MAINTENANCE AND

DISPOSITION REPORT

(Instructions on back)

FISCAL YEAR REPORTS CONTROL NUMBER

OAD-36

RECORD GROUP CORRESPONDENCE

TRANSFERRED TO LOW-COST STORAGE

INVENTORY END OF FISCAL YEAR

DESTROYED

TRANSFERRED TO FRC

(TRANSFERRED THIS FISCAL YEAR)

EQUIVALENTS CONVERSION TABLE

CONVERSION TABLE

SECTION I. RECORDS HOLDING (Round off to the nearest cubic foot)

GSA

FORM 2151 BACK (REV. 6-92)

SECTION II. EQUIVALENTS (Calculate volume according to the following table)

CUBIC FEET

VERTICAL

CABINETS:

SHELF

FILES:

FILING

CABINETS:

LATERAL

CABINETS:

One letter-size drawer

One legal-size drawer

One 30" drawer

One 4 x 6" drawer

One 5 x 8" case

One 4 x 6" case

One 3 x 5" case

Letter-size, 1 linear foot

Legal-size, 1 linear foot

1.50

1.00

.80

.25

.17

.10

3.50

3.00

2.50

2.00

TABULATING

CARDS:

MICROFILM:

MAGNETIC

TAPES:

FLOPPY

DISKETTES:

MICROFICHE:

15,000 microfiches

100 16mm reels (100 feet)

Seven reels

32 cases (10 floppies each case)

10,000 cards

50 35mm reels (100 feet)

1.00

GENERAL SERVICES ADMINISTRATION

GSA FORM 2151 (REV. 6-92)

Cut on dotted line

RECORDS MAINTENANCE AND DISPOSITION REPORT INSTRUCTIONS

INSTRUCTIONS: This report is to be completed by all Records Custodians. All Regional Records Officers must submit to the

GSA Records officer a consolidated report for each record group. Central Office field activities records are to be reported

in the appropriate Central Office report. Include in this report all records destroyed and all records transferred to Federal

Record Centers (FRC's) or low-cost storage. Do a fiscal year inventory of all records in current office space and in low-cost

storage. (Include in the inventory all records transferred to low-cost storage during this fiscal year.

INCLUDE IN YOUR INVENTORY:

a. All current records program or nonprogram records (including computer magnetic tapes, floppy diskettes,

microfilm, and microfisches).

b. All records held for GSA site audit.

c. Official personnel folder (Office of Personnel Management records in GSA custody).

DO NOT INCLUDE IN YOUR INVENTORY:

a. Records in custody of Federal Records Centers, National Archives, Presidential Libraries.

b. Formally established library collections.

c. Supplies of blank forms, stationary, blank magnetic tapes or publications (including directives and other

documents stocked for distribution).

d. Reference materials.

FROM CURRENT OFFICE SPACE

RECORDS IN CURRENT OFFICE SPACE

FROM LOW-COST STORAGE

RECORDS IN LOW-COST STORAGE