Fillable Printable Sample Request for Proposal for External Quality Assessment Services

Sample Request for Proposal for External Quality Assessment Services

Sample Request for Proposal for External Quality

Assessment Services

January xx, 200x

Ms. XXX

c/o ABC Assessment Firm

123 Any Street

Anytown, FL 00000

Dear Ms. XXX:

This letter is a Request for a Proposal (RFP) for an External Quality Assessment

(QA) of ABC Company Manufacturing, Inc. Internal Audit Services.

Background: ABC Company, a public company, manufactures and markets

specialty medical surgical devices. Manufacturing facilities are located in three

Mid-Atlantic States. Distribution facilities are located in Pennsylvania, Indiana,

Louisiana, and Nevada. Sales are made through an outsourced sales

organization. In the fiscal year ended Aug. 31, 200x, net revenues were

approximately $2.2 billion and assets exceeded $2.5 billion. Further information

is available on our Web site: www.abccompany.com.

Our Internal Audit Services Department consists of ## professionals, including

the vice president who reports to the president/chief executive officer (CEO).

The vice president has access to the chairman of the board and the audit

committee.

The audit function provides an independent appraisal of key financial and

operational controls. The audit department also shares best practices that

promote operational efficiencies and cost saving opportunities. Our audit plan is

the result of an annual risk assessment. A copy of the approved FY200x Audit

Plan is enclosed for your reference.

Review services to be provided: This RFP is for an external quality

assessment of Internal Audit Services of ABC Company. The selected

independent party will:

1. Assess the IA Activity’s conformity to The Institute of Internal

Auditor’s International Standards for the Professional Practice of Internal

Auditing.

2. Evaluate the IA Activity’s efficiency and effectiveness in

carrying out its mission (as set forth in its charter and expressed in the

expectations of ABC Company management).

3. Identify opportunities to enhance the IA Activity’s management

of resources and work processes, as well as its value to ABC Company.

The response to this RFP should identify the membership and credentials of the

review team, and the primary contact’s information. The review team will include

manufacturing internal audit experience.

The review will be confidential, with the results only provided to designated ABC

Company representatives. The independent party shall prepare a written report

upon completion of the external quality assessment that is addressed to the CEO

and the audit committee. A presentation on the external quality assessment

results will be made to the audit committee.

Fee Estimate Assumptions: Your fee estimate should incorporate the following

assumptions:

 The project will be performed in Month, 200x, with a preliminary report

submitted by April 28, 200x, and the final report issued by May 15, 200x.

 Fees should include the cost, plus any estimated expenses.

Submission and Selection: Proposals for the external quality assessment must

be submitted by Jan. 20, 200x. Internal auditing and our quality assessment

oversight committee, which is composed of our chief financial officer, chief legal

officer, and a member of our audit committee, will review each proposal.

Selection of the provider vendor is tentatively set for Feb. 1, 200x, after

interviews of finalists. Additional information requests should be coordinated

through my office at +1-000-555-0000.

Other Matters: Please provide references.

We are looking forward to working with you, and please do not hesitate to contact

me if you have any additional questions.

Sincerely,

David P. Auditor

Vice President, Internal Audit

Attachment

cc: President/CEO

Quality Assessment Oversight Committee