Fillable Printable Sample Event Budget
Fillable Printable Sample Event Budget
![Sample Event Budget](/resources/formfile/images/10000/sample-event-budget-page1.png)
Sample Event Budget
![](/resources/formfile/htmls/10000/sample-event-budget/bg1.png)
Sample Event Budget
Provided below is an in depth list of items that could potentially cause expenses in your
budget. Many events will not need as in depth of a budget.
Potential Location Costs:
Site rental fee $________
Projected tips $________
Permit(s)/license $________
Additional labor $________
Subtotal $________
Potential Rental Needs:
Heat/air $________
Furniture (tables and chairs) $________
Pipe & drape $________
Carpeting/flooring $________
Props/tents/canopies $________
Risers/staging (skirting, stairs) $________
Stanchions/ropes $________
Labor $________
Subtotal $________
* Make sure your cost includes delivery, set up, and tear down. Be clear with delivery date
when ordering!
Potential Food and Beverage Costs:
Food/catering $________
Beverages/bartender $________
Equipment (ex. steamer for hot dogs) $________
Linens, glasses, utensils, plates, etc. $________
Labor/staff $________
Gratuities $________
Tax $________
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Health permits $________
Misc. charges $________
Subtotal $________
* Make sure there is enough food for the number of guests you expect and work closely with
your caterer or friends to minimize cost.
Potential Audio-Visual/Entertainment Costs:
Television monitors $________
Recorders/cameras/film $________
Overhead projector/cart/screen $________
Lecterns/podiums/microphones $________
Disc players/sound system $________
Walkie-talkies $________
Pointers/marking pens $________
Flip charts/blackboards $________
Computer interfaces $________
Technical staff/labor $________
Music/talent/celebrity fees $________
Other $________
Subtotal $________
* Is everything compatible? Do you need Internet a ccess? Think of any questions before you
contact a vendor to minimize potential problems.
Potential Lighting Costs:
Special lighting (pictures/videos) $________
Generator/extension cords $________
Labor $________
Subtotal $________
![](/resources/formfile/htmls/10000/sample-event-budget/bg3.png)
Decorations and Supplies
Event/stage/table decor $________
Stage backdrop $________
Flowers/plants $________
Specialty linens $________
Chair covers $________
Signs/props $________
Paper supplies $________
Misc. charges $________
Labor $________
Subtotal $________
Potential Trash Removal Considerations:
Water Hookup $________
Restrooms/port-o-potties $________
Receptacles/dumpsters/trash service $________
Disposal service $________
Cleanup crew $________
Supplies $________
Misc. $________
Subtotal $________
Security
Facility $________
Private $________
Subtotal $________
Insurance
Gen. Liability Insurance $________
Rider $________
Specialized $________
Subtotal $________
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Collateral Mater ials
Advertising $________
Business Cards $________
Brochures $________
Media Kit $________
Registration Packets $________
Posters $________
Flyers $________
Invitations $________
Tickets $________
Paper/envelopes $________
Specialty items $________
Duplicating/photocopies $________
Program $________
Subtotal $________
Misc. Printing/Specialties
Menus $________
Maps $________
Sponsor signs/name tags/holders $________
Place cards $________
Prizes $________
Frames $________
Thank you cards $________
Other $________
Subtotal $________