Fillable Printable Sample Letter Request for Proposal

Sample Letter Request for Proposal

January 22 2008

Revised: October 26 2012

SAMPLE LETTER

REQUEST FOR PROPOSAL (RFP)

Contact Person (Date)

Company Name

Address

RE: (Project Description)

Dear (Contact Person):

This letter is your invitation to submit a bid to furnish labor, materials and equipment to

(short description of the work and where the work site is located), in accordance with

attached Project Description.

A physical inspection of the project site and a review of the Scope of Work with the Parish

Planning and Building Committee is scheduled for (Date) at (Time).

Your proposal should be addressed to the Chairman of the Parish Planning and Building

Commi ttee in a sealed envel ope clearly marked "Personal and Confi denti al. To be opened by

the addressee only". The bid is due no later than (Date) at (Time). Deliver your bid to the

(Place).

SPECIAL CONDITIONS RELATING TO BID DOCUMENTS AND DRAWINGS: The enclosed bid

documents are furnished for bidding purposes only and may not be used for any other

purposes. The enclosed bid documents may not be reproduced and must be returned upon

demand. All drawings, schedules and specifications and copies thereof furnished by the

Parish are and shall remain the property of the Parish. They are used only with respect to this

project and are not to be used on any other project.

PHYSICAL INSPECTION: All Architects/Consultants bidding on this project are expected to

vi sit t h e sit e a n d e xa mine the con d it ion s r ela t in g to a n d a ffe ct in g t h e p e r fo rm a nc e of h is wo rk

and to satisfy himself as the character and amount of work to be prepared by the

specifications. No additional allowances will be granted because of lack of knowledge of such

conditions.

BID SUBMITTAL: The Contractor shall submit his bid with the attached Bid Form.

TIME: Time is of the essence of the contract and the Bidder must state on the Bid Form the

number of calendar days in which he will agree to substantially complete the project.

After all bids have been revi ewed b y the Parish Planning and Building Committee, you wi ll be

adv ised of t he sta tus of y our propo sa l. U n su cc e ssfu l b id d ers a re requ ired t o r et urn a ll bid di n g

documents.

January 22 2008

Revised: October 26 2012

The Parish is not obligated to accept the lowest or any other bid. The right to reject any or all

bids and to waive all formalities is hereby reserved by the Parish.

Sincerely,

Enclosures: Drawings and Specifications/Scope of Work

Standard Diocesan Contract

Bid Form