Fillable Printable Sample School Safety Plan Template
Fillable Printable Sample School Safety Plan Template
Sample School Safety Plan Template
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Safe Havens International presents:
Sample School Safety Plan Development Templates
All materials contained in this sample are copyrighted and may not be reproduced without express
written permission from Safe Havens International.
©2008 Safe Havens International Inc.
Terms of Use Agreement
By purchasing the School Safety Plan Development Templates, the client agrees to the terms as set forth
in the Terms of Use Agreement. For the purposes of this document, the term “client” refers to any user
who downloads this file.
Copyright
Safe Havens International Inc. retains the copyright to all material delivered to the client.
Permitted Uses
The client has unlimited reproduction and distribution rights within its organization for additional training
and presentation to other staff only. The client may modify, change, alter, or otherwise tailor the templates
to fit its organization’s needs.
Prohibited Uses
The client is prohibited from sharing, trading, selling, or otherwise making the templates available, either
in modified or unmodified form, to outside organizations, systems, or individuals. None of the material
may be disclosed, including images, to a third party without explicit written permission from Safe Havens
International Inc. It is the responsibility of the client to ensure that the templates are used in accordance
with the Terms of Use Agreement.
Liability
Safe Havens International Inc. provides these sample pages for the client to use for evaluation of the value
of the overall set of templates. These sample pages should not be used to create or add to a fully integrated
local emergency operations plan without the full set of templates. The sample and the templates are in no
way designed as a substitute for consultation by qualified public safety and emergency management
officials. The templates are designed as a starting point to assist school and emergency response officials
in the development of a customized school safety plan that is appropriate to address local risks and
resources. Safe Havens International make no claim in regards to the accuracy or validity of the materials
or information provided and have no liability in respect to such materials or information or any actions
arising from their use.
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About the Templates
The school safety plan development templates are designed to allow school officials to work
closely with local emergency response and community service officials to develop a custom four
phase all hazards school safety plan as recommended by the United States Department of
Education and Jane’s Information Group.
Portions of the templates were tested by several client districts who were recipients of United
States Department of Education crisis planning grants. Preliminary tests by these school systems
indicate that the templates allow school and local public safety and public service officials to
develop a customized four phase plan with about a 75% reduction in the time and effort required.
Evaluators also reported that the plan sections they developed using the templates were also of
much higher quality.
The full package of school safety plan development templates, which is over 300 pages long,
includes:
A user guide.
A prevention and mitigation plan development template.
Response plan templates including master response protocols. Includes integrated flip charts
for a variety of categories of employees including lead administrator/crisis response team
members, transportation personnel, faculty/staff, custodians and an after hours event flip
chart. Each flip chart template is derived from and integrated with the master protocols. Also
includes 14 different logs and tracking sheet template.
A recovery plan template: The United States Department of Education and top recovery
experts including Marleen Wong recommend that districts develop a recovery plan and train
staff in its use.
A tactical site survey checklist template
An exercise package for planning and conducting emergency drills and exercises using a
progressive exercise program as recommended by the United States Department of Education,
the Federal Emergency Management Agency and Jane’s. The exercise package includes more
than thirty drills, tabletop exercises and functional exercises complete with messaging slips.
The package also includes a variety of exercise design and evaluation forms and checklists.
This section will enable a district with an aggressive exercise program to conduct one drill per
school month for three years without repeating a scenario.
Survey and feedback forms for staff, students, and parents.
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Included in this sample are some excerpts from the templates that should provide a strong idea of
the comprehensive nature of the templates and their ability to assist a district with the
development of a complete crisis plan. There are 14 different sample sections included in this
document.
Sample Description Page
1. Section from the Prevention/Mitigation Plan Template............................................ 4
2. Functional Protocol: Remote Evacuation and Family Reunification......................... 6
3. Incident Specific Protocol: Bomb Threats/Suspicious Packages .............................. 7
4. Lead Administrator/Crisis Response Team Member: Remote Evacuation
and Family Reunification Protocol ........................................................................ 10
5. Transportation Flip Chart: Remote Evacuation and
Family Reunification Protocol............................................................................... 11
6. Faculty/Staff Flip Chart: Remote Evacuation and
Family Reunification Protocol............................................................................... 13
7. Custodian’s Flip Chart: Remote Evacuation and Family Reunification Protocol.... 14
8. After Hours Activities Flip Chart: Remote Evacuation and
Family Reunification Protocol............................................................................... 15
9. Response Plan Templates: Incident Tracking Sheet ............................................... 16
10. Recovery Plan Templates: Death Notification Protocol ....................................... 18
11. Section from Comprehensive Tactical Site Survey Template............................... 20
12. Sample Items from the Exercise Package............................................................. 22
13. Sample Questions for Participants to Use in Functional Exercises ....................... 25
14. Sample Exercise Checklists: Emergency Programs.............................................. 26
If you are interested in the templates for your district or state, please contact Safe Havens
International to discuss pricing and package offers.
Safe Havens International, Inc.
An IRS approved non-profit
School & Community Safety Center
P.O. Box 27390
Macon, Georgia, 31221-7390
Phone: (478) 994-1417
Fax: (404) 759-2790
www.safehavensinternational.org
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1. Section from the Prevention/Mitigation Plan Template
E. Interior Physical Security and Safety Measures
1. Security cameras provide coverage for key indoor areas at all middle and high schools.
2. All school lockers are kept locked at all times, and students are required to use school
locks.
3. The school system has established a procedure for random locker inspections to deter
students from keeping weapons in lockers.
4. The school system has established a random metal detection policy. Random metal
detection screening is conducted at each middle and high school several times each year.
5. Drug and bomb detection dogs are utilized several times each year to check student
lockers and public areas for drugs, firearms, and explosive devices as a deterrent
measure.
6. The number of trash containers in use in each school has been minimized. Trash
containers are not situated in areas that are out of view. This has been done to reduce the
number of potential hiding places for explosive devices and contraband.
7. All schools require that students and school employees wear standardized identification
badges with a photograph.
8. All schools have a visitor badge system in place.
9. Each school tests all fire alarm pull stations twice each year to ensure that they function
properly.
10. Fire department fire prevention bureau personnel conduct a fire prevention seminar for
the staff at each school and facility once annually. Topics include the proper use of fire
extinguishers, fire evacuation procedures, common fire code violations in schools, and
special concerns for cafeteria personnel.
11. Each school tests the building intrusion alarm system twice each year.
12. The police department crime prevention bureau conducts a crime prevention seminar for
staff at each school and facility once annually.
13. Each school has taken steps to properly secure all desktop computers, VCR’s and
television sets. Security measures include steps to secure computers against theft and
unauthorized access.
14. All television sets that are not wall mounted are either bolted to carts or secured using
safety straps. District policy prohibits students from being used to move television carts
15. Each school has developed a system to ensure that rooms that are not in use are kept
locked.
16. The district has a system in place to ensure that serial numbers are on file for school
system property.
17. Valuable school property has been clearly marked to identify it as school property.
18. Each school has established a system to locate, photograph, remove, and report all graffiti
to law enforcement in a timely manner.
19. The district uses an internet filtering system. These filtering systems prevent access to
sites containing pornography, hate groups, and sites relating to weapon and bomb making
materials. The filters are tested through use to make sure they work while not blocking
sites needed by students for schoolwork.
20. Each school has developed a system to restrict access to the building during the day by
keeping specified doors locked when not in use.
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21. Every school has a designated room that is heavily secured. High value equipment is
moved to these rooms for storage during extended holidays and summer breaks.
22. The district safety design team has conducted a CPTED (crime prevention through
environmental design) and target hardening assessment of each school and facility.
Changes have been made as appropriate based on the team’s recommendations. Team
members have received formal training on CPTED.
23. The district safety design team evaluates all building construction and renovation plans
early in the design process and makes recommendations to enhance the level of safety
through design features (CPTED and target hardening).
24. Local emergency management, fire service and law enforcement officials have an
opportunity to review building construction and renovation plans early in the design
process. These officials are afforded an opportunity to make comments on safety and
emergency management concerns.
25. The district requires that the architectural firm awarded a building construction or
renovation project must have at least one CPTED-trained design team member.
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2. Functional Protocol: Remote Evacuation and Family
Reunification
Definition
This type of evacuation is used for any evacuation where students and staff will need to be
moved to a remote site for reunification with family members and loved ones.
Alert Signal
Announcement over the public address system “All staff initiate a Code Blue – emergency
evacuation in effect at this time, evacuate to site __________________located at
____________________. Please sweep all routes and the site. We will be implementing the
Remote Evacuation and Family Reunification Protocol from that location”
Lead administrator Response
1. Notify the central office of your decision to implement the family reunification protocol.
Provide a brief description of the incident and specify the staging area so buses can be
dispatched to the appropriate location.
2. Request that law enforcement officials dispatch uniformed personnel to the staging area.
3. Activate appropriate crisis teams.
4. Make the announcement by public address system, runners, e-mail or whichever means is
most practical “All staff initiate a Code Blue – emergency evacuation in effect at this time,
evacuate to site __________________located at ____________________. Please sweep all
routes and the site. We will be implementing the Remote Evacuation and Family
Reunification Protocol from that location”
5. In certain situations, it may not be practical or safe to order a general evacuation (such as
during a hostage situation or if an armed intruder may still be in the area). In such instances,
coordinate with public safety officials for law enforcement officials to conduct the
evacuation room by room.
6. Designate a staff member to serve as your representative at the family reunification center.
Instruct them to take student information from one of the Emergency Evacuation Kits with
them.
7. Notify the appropriate crisis team member to serve as your representative at the staging area.
Staff Response
1. Follow non-fire evacuation procedures and guide students to the designated on campus
evacuation site. Prepare students for boarding of buses.
2. Ensure that any special needs persons in your area of responsibility are assisted during the
evacuation.
3. Once students and other persons from your area of responsibility have boarded a bus, assist
the bus driver by taking roll and completing the driver’s evacuation roster.
4. Follow the instructions of Family Reunification Staff when you arrive at the Family
Reunification Site. You may be asked to assist in staffing the site.
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3. Incident Specific Protocol: Bomb Threats/Suspicious Packages
Definition
A bomb threat/suspicious package situation is one that involves the threat of an explosive device
that has been placed in, around, or near a facility ,or the detection of a suspicious package that
could contain an explosive device.
Alert Signal
Announcement over the public address system “All staff initiate a Code Blue – emergency
evacuation in effect at this time, evacuate to site __________________located at
____________________. Please sweep all routes and the site.”
Or;
“All staff initiate a sweep in place, please report your status upon completion of the sweep”
Lead administrator Response
Upon receipt of a bomb threat, the lead administrator should call 911 and request that fire, law
enforcement and emergency management personnel respond. If a threat has been received by
phone, provide the completed bomb threat checklist (see Appendix A) to the first law
enforcement officer to arrive on the scene. Make sure that call tracing procedures have been
implemented (keep the phone that the call was received on off the hook so that the call can be
traced – if another call comes in afterward this is no longer possible). Consult with responding
public safety officials and quickly determine whether it is best under the circumstances to sweep,
evacuate and search or to sweep in place. Available information should be evaluated to weigh the
potential risks of explosive devices inside the building, explosives devices outside the building
(including the possibility of a vehicle bomb), explosives devices placed in or near evacuation
routes or sites or other hazards such as persons with firearms who plan to shoot at evacuees. If
multiple bomb threats are received over time, be sure to rotate evacuation routes and sites to
make it more difficult for someone to pattern your evacuation responses and target evacuees with
explosives, firearms or chemical agents.
If the sweep and evacuate option is selected:
1. Notify staff to sweep and evacuate make public address announcement: “All staff initiate a
Code Blue – emergency evacuation in effect at this time, evacuate to site
__________________located at ____________________. Please sweep all routes and the
site.” If multiple threats are received over a relatively short time period, be sure to rotate
evacuation routes and sites.
2. Have the evacuation route and site swept for suspicious persons, objects (which could
contain an explosive device) or other safety hazards prior to the evacuation if appropriate.
3. Have designated staff or public safety officials direct students safely across any streets that
must be crossed by evacuees.
4. Remind staff members and students not to utilize cellular or digital phones or portable radios
unless a life-threatening emergency exists.
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5. Request that uniformed personnel escort staff and students to the evacuation site and remain
with them until and unless they are instructed to return to the building.
6. Leave the facility and take the emergency evacuation kit and make responding public safety
officials aware of the contents of the kit.
7. Check with staff to see that all evacuees are accounted for. Immediately notify responding
public safety officials if any persons are not accounted for.
8. Assist responding public safety officials with the second sweep of the facility.
9. Consult with public safety officials before authorizing evacuees to return to the facility.
10. You may determine that it is appropriate to close the facility for the remainder of the day. If
so, begin notification of parents and guardians and implement your emergency release
procedures.
If the sweep and remain in place option is selected:
1. Make intercom announcement: “All staff initiate a sweep in place, please report your status
upon completion of the sweep.”
2. Escort public safety officials through the building to verify that all areas have been swept by
staff. Make sure that all areas inside and around the facility have been swept.
3. Assist public safety officials in conducting the second sweep of the facility.
4. If any suspicious packages are noted by staff or public safety officials, make sure that all
staff and students are moved away from the item and that it is not disturbed in any way.
5. Consult with public safety officials to see if the facility should be evacuated, if the decision is
made to do so, implement the Non-Fire evacuation plan.
Staff Response
Sweep and evacuate procedures:
1. If the sweep and evacuate option is announced, staff should quickly scan their area of
responsibility for any packages or items that could contain an explosive device (objects that
they do not recognize as normally being present).
2. If no such items are noted, staff should use masking or duct tape to make a slash across the
entrance door to the area (/) to indicate to public safety officials they have swept the area and
no suspicious items were noticed.
3. If any suspicious items are noted, they should not be disturbed and the staff member should
notify the lead administrator or designee upon evacuation from the area.
4. The staff member should then follow the non-fire evacuation protocol. Have students bring
their book bags and other hand carried articles with them.
5. Refrain from using cellular or digital telephones or portable radios during these situations
unless a life-threatening emergency exists. In some extremely rare instances, radio frequency
energy can trigger an explosive device to detonate. Explain to students that any electronic
communication devices that are observed in use will be seized. Explain to the students that
the use of such devices can pose a safety hazard.
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Sweep and remain in place procedures:
1. Staff members should scan their area of responsibility for any packages or items that could
contain an explosive device (objects that they do not recognize as normally being present).
2. If no such items are noted, staff should make a slash with masking or duct tape across the
entrance door to the area (/) to indicate to public safety officials that they have swept the area
and no suspicious items were noted. Take a roll to account for all persons in your area of
responsibility in case evacuation is ordered at a later time.
3. If any suspicious items are noted, they should not be disturbed. The staff member should then
direct all people in the area to follow them to the lead administrator’s office and inform the
lead administrator or designee of his or her observations.
4. Follow the lead administrator’s instructions.
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4. Lead Administrator/Crisis Response Team Member: Remote
Evacuation and Family Reunification Protocol
Definition
This type of evacuation is used for any situation in which students and staff need to be moved to
a remote site for reunification with family members and loved ones.
Alert Signal
Announce over the public address system “All staff initiate a Code Blue – emergency evacuation
in effect at this time, evacuate to site __________________located at ____________________.
Please sweep all routes and the site. We will be implementing the Remote Evacuation and
Family Reunification Protocol from that location”
Lead administrator Response
1. Notify the central office of your decision to implement the family reunification protocol.
Provide a brief description of the incident and specify the staging area so that buses can be
dispatched to the appropriate location.
2. Request that law enforcement officials dispatch uniformed personnel to the staging area.
3. Activate appropriate crisis teams.
4. Make the announcement by public address system, runners, e-mail or whichever means is
most practical “All staff initiate a Code Blue – emergency evacuation in effect at this time,
evacuate to site __________________located at ____________________. Please sweep all
routes and the site. We will be implementing the Remote Evacuation and Family
Reunification Protocol from that location”
5. In certain situations, it may not be practical or safe to order a general evacuation (such as
during a hostage situation or if an armed intruder may still be in the area). In such instances,
coordinate with public safety officials for law enforcement personnel to conduct the
evacuation room by room.
6. Designate a staff member to serve as your representative at the family reunification center.
Instruct him or her to take along student information from one of the Emergency Evacuation
Kits.
7. Notify the appropriate crisis team member to serve as your representative at the staging area.
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5. Transportation Flip Chart: Remote Evacuation and Family
Reunification Protocol
Definition
This type of evacuation is used for any evacuation where students and staff will need to be
moved to a remote site for reunification with family members and loved ones. Transportation
personnel need to be familiar with two very different scenarios for this protocol, relocation from
an affected school, and relocation from an affected bus.
Alert Signal
Notification by dispatcher or in person notification by route supervisor
For an incident involving your bus:
Driver Response
1. Follow non-fire evacuation procedures and guide students to an appropriate evacuation site.
Prepare students to board another bus.
2. Ensure that any special needs persons are assisted during the evacuation.
3. Once students have boarded a bus, assist the bus driver by taking roll and completing the
driver’s evacuation roster.
4. Follow the instructions of Family Reunification Staff when you arrive at the Family
Reunification Site. You may be asked to assist in staffing the site.
Route Supervisor Response
1. Notify dispatch and the central office of your decision to implement the family reunification
protocol. Provide a brief description of the incident and specify the staging area so a bus can
be dispatched to the appropriate location.
2. Request that law enforcement officials dispatch uniformed personnel to the staging area.
3. If you must stay at the scene, designate a staff member to serve as your representative at the
family reunification center.
When one or more schools are affected by a crisis:
Driver Response
1. When you are notified that your assistance is needed for implementation of the family
reunification plan, make sure that you have copies of student family reunification rosters.
2. Follow directions provided by route supervisors and public safety officials as to the best
approach to the affected school or its evacuation area.
3. Try to calm students as they board the bus.
4. Once loaded, proceed safely to the family reunification site. Understand that evacuees may
be traumatized by events and may be in an excited and emotionally distraught state.
5. Have a staff member fill out the student transport roster. If no staff member is present, ask a
student to perform this task and note the name of the student who completed this task on the
form.
6. Do not stop the bus or open the door to allow evacuees to meet family members.
7. When you arrive at the family reunification site, follow the instructions of public safety and
crisis team personnel. Provide the roster(s) to the Crisis team member that meets your bus.
