Fillable Printable Simple Application Letter
Fillable Printable Simple Application Letter
Simple Application Letter
Sample letter information
Present Address
City, State, Zip
Home Telephone (optional)
Work Telephone (optional)
E-mail (optional)
Date
Name (specific), Title
Organization
Street Address
City, State, Zip
Dear Ms./Mr. ___: Never use “Dear Sir/Madam.” Always try to find the name of a specific contact person.
Simply call the organization and ask who is in charge of hiring or who supervises the particular department. Get the
correct spelling of the individual’s name.
First paragraph: Why you are writing. Are you applying for a specific position or want to know if specific types
of positions are, or will be, available? Mention how you learned about the position or organization. If referred by a
faculty member, relative, or employee, note his or her name here.
Second and consecutive paragraphs: Why you are interested in and qualified for the position and/or organization.
Avoid lengthy paragraphs of more than five or six lines. Keep your sentences simple (but vary your sentence style!)
and to the point.
Outline your qualifications, strengths, accomplishments, and the benefits you can offer the organization. If you
are applying for a specific position, identify key words/phrases in the job description and relate your skills to what
they are looking for. (For example, if the position requires good customer-service skills: “I have had more than four
years of experience in customer service and was selected to train several new employees on…”) You may want to refer
to your resume in this or the last paragraph.
Last paragraph: Close asking for a response. It may be as simple as “I look forward to hearing from you” to a
more assertive approach such as “I will be contacting you within the next two weeks to inquire about setting up a
time to meet and discuss my qualifications for this position.” You might repeat your contact information.
Sincerely,
(Four spaces to sign your name)
Type your name
Enclosure (signals you have included your resume)
Sample letter of application
555 XYZ Drive
Your Town, IL 6XXXX
(555) 123-5550
February 7, 2XXX
Ms. Sophie Jones
Manager of Human Resources
Beck’s Public Relations Inc.
1234 State Street
Chicago, IL 60600
Dear Ms. Jones:
I am writing to apply for the position of Human Resources Assistant in your Training and Development Office.
I found this position in the Illinois State University Career Center online eRecruiting listings. Based on the job
description, the position appears ideally suited to my education, experience, and career interests.
My education in human resources and my recent internship at the ABC Publishing House have provided me
with the experience and confidence to succeed in training and development. I noted in the job description you are
looking for a professional with experience in technical writing. My time at ABC was spent developing the Web-
based training manual for the professional staff to use when training new employees on customer service. ABC was
recently awarded the coveted “City of Chicago Customer Service Company of the Year” by the Chicago Chamber of
Commerce. I am very pleased to have been a part of that effort.
Having reviewed Beck’s Web site, I am particularly impressed by the company’s philosophy of “dedication to
professional excellence through continued professional education.” I agree wholeheartedly and would look forward to
my own continuing professional development within the organization. I have enclosed my resume, which will give
you additional information about my work experiences in human resources, plus my educational background.
Thank you for considering me as a candidate for this position. I have already arranged for you to receive a copy
of my university transcripts (as directed in the job announcement) and I eagerly anticipate hearing from you in the
near future about the prospect of an interview.
Sincerely,
Pat Smith
Enclosure
